Purchasing Clerk

Salish Seafoods; Washington (District of Columbia); On-site; USD 32,000 - 52,000; Full time

Job summary

Salish Seafoods is seeking an office clerk for the purchasing area on Squaxin Island. This role blends office bookkeeping with fieldwork, as most duties occur onsite where purchases take place and work schedules follow tides.

Ideal candidates have a High School diploma or GED, at least one year of bookkeeping or accounting with cash handling, and administrative support experience. The position emphasizes accurate cash handling, neat penmanship, and teamwork in a coastal procurement setting.

Qualifications

• High school diploma or GED required.
• At least 1 year bookkeeping/accounting with cash handling.
• Administrative Assistant experience preferred.

Responsibilities

• Handle amounts weighed and match with balance sheet and fish ticket.
• Manage cash for purchasing shellfish.
• Balance cash before and after shellfish opening.
• Coordinate cash needs with managers for upcoming purchases.
• Ensure product quality during delivery and handling.

Skills

Cash management

Written/verbal communication

Mathematical skills

Teamwork

Penmanship

Logical reasoning

Procurement knowledge

Respect/privacy

Shellfish techniques knowledge

Punctuality

Accountability

Education

High school diploma or GED

1 year bookkeeping/accounting with cash handling

1 year Administrative Assistant experience

Tools

Inventory management software

Spreadsheet software

Transactional databases

Job description

Job Description

POSITION SUMMARY

This position is for an office clerk. This position is considered fieldwork where most is done onsite of where the purchasing takes place. Work schedules will vary according to the tides which vary with seasonal change. This position requires good mathematical skills, balancing cash and demonstrates good penmanship.

ESSENTIAL DUTIES

Include the following. Other duties may be assigned as necessary.

• Responsible for the amounts weighed, match the amounts recorded on the balance sheet and fish ticket, and that the amount paid out, matches amounts which were recorded.
• Responsible for proper cash management needed for purchasing shellfish.
• Responsible for proper balancing of cash before and after scheduled shellfish opening when purchasing takes place.
• Responsible for coordinating cash needs with managers in advance for upcoming scheduled purchases.
• Responsible to see that the product purchased is properly taken care during the purchasing process, and during delivery back to the facility, in extreme weather condition, to assure delivery of the product is high quality when delivered.
• Responsible to see that all equipment used in the purchasing process is properly stored after use and is functioning.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential functions of this position, employees may be exposed to the following conditions: Work areas with mechanical parts and high, precarious places; moderate noise.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of procurement standards including safety protocols.
• Cash management proficiency for accurate accounting.
• Conflict resolution and professional communication.
• Language skills for clear written and verbal communication.
• Logical reasoning in decision-making.
• Strategic planning for efficient procurement processes.
• Commitment to protecting privacy and personal information of customers and staff.
• Strive to continuously build knowledge and skills of all shellfish techniques.
• Respond promptly to the needs of the company and meet deadlines and commitments.
• It is crucial to have good knowledge of the tidal schedules and knowledge of coworker’s schedules, so work is efficiently done as a team with positive spirits.
• It is necessary to have the ability to apply common sense to carry out written and oral instructions.
• Good human relations and verbal communications skills are required.
• Must be consistently at work on time, must follow instructions and respond to management direction, prioritize and plan work activities and meet challenges with resourcefulness, and treat others with respect and consideration regardless of their status or position.
• Inventory management software proficiency, basic spreadsheet skills for tracking, and transactional database familiarity.

MINIMUM REQUIREMENTS

EDUCATION AND EXPERIENCE Education Required: High School graduation or General Education Degree (GED). Experience: One (1) year experience Bookkeeping and/or accounting with cash handling along with 1-year Administrative Assistant experience. A combination of education and experience may be considered as a substitute for a degree requirement.

Certificates & Licenses: Must have valid Washington state Driver's License.

PHYSICAL REQUIREMENTS

• Stand and walk for extended periods; climb, balance, stoop, kneel, crouch, or crawl on occasion.
• Lift and/or move up to 40 lbs. regularly, with assistance.
• Use hands repeatedly for various tasks; speak and hear to effectively communicate.

OTHER REQUIREMENTS

• Must be able to pass a criminal background check and follow the Squaxin Island Tribe's drug policies.

REASONABLE ACCOMMODATIONS STATEMENT

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

DISCLAIMER

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate. Your signature below signifies that you understand the duties, expectations, and contents of this job description.

Preference for Squaxin Indian Tribal members is in effect for this position. The successful candidate will be required to follow the Squaxin Island Tribe’s drug policies.

COMPANY DESCRIPTION

Formally known as Harstine Oyster Company, Salish Seafoods was purchased by the Squaxin Island Tribe in the early 1970’s. Today Salish Seafoods grows oysters on 41 acres of tidelands on pristine Squaxin Island which is uninhabited tribal reservation land. Salish Seafoods is located on 5 acres of uplands on Harstine Island adjacent to 5 acres of tidelands. Our primary shellfish farm, Squaxin Island, also geographically located in South Puget Sound is one half mile due west of our main facility. Squaxin Island is approximately 6 miles in length, and up to one half mile in width.