Purchasing Clerk

Haddad Plumbing & Heating Inc.; Newark (NJ); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan with Company Match

Paid Time Off (PTO)

Paid Holidays

Paid Vacation

Career Growth and Advancement

Job summary

Haddad Plumbing and Heating Inc. in Newark, New Jersey seeks a detail-oriented Purchasing Clerk to support the Purchasing department by entering and maintaining purchasing, inventory, and vendor data in Excel and internal systems.

You will process POs, track materials, and communicate with vendors to ensure timely project delivery. The ideal candidate is highly organized, accurate, and comfortable with data entry in a fast-paced office.

Qualifications

• High school diploma or equivalent required.
• Proficiency in Excel and MS Word.
• Strong attention to detail and accuracy.
• Fast and accurate typing skills.

Responsibilities

• Accurately verify incoming and outgoing materials against POs and delivery docs.
• Track and maintain inventory levels in the accounting program for real-time accuracy.
• Create, process and manage purchase orders and monitor status for timely delivery.
• Communicate with vendors to confirm pricing, availability, and delivery timelines.
• Follow up on outstanding orders and resolve discrepancies with vendors or internal teams.
• Maintain organized records of POs, invoices, packing slips and communications.
• Assist with inventory counts, cycle counts, and reconciliation of discrepancies.
• Generate reports on inventory levels, material usage, and order status.
• Support Project Managers and field teams with timely procurement of materials.
• Coordinate with Accounting for invoice matching and PO verification.
• Identify low stock or overstock situations and potential shortages.
• Support ongoing improvement of purchasing and inventory processes.
• Assist with various data entry and administrative tasks as needed.

Skills

Attention to detail

Typing speed

Education

High school diploma or equivalent

Tools

Excel

MS Word

Job description

Haddad Plumbing and Heating Inc. is seeking a Purchasing Clerk to join our team at our headquarters in Newark, New Jersey. The Purchasing Clerk will support the Purchasing department by accurately entering and maintaining purchasing, inventory, and vendor data across Excel and internal systems. This role is responsible for processing purchase orders, tracking materials, maintaining organized records, and communicating with vendors and internal teams to support timely project execution. The ideal candidate will be detail-oriented, highly organized, and comfortable working with data and documentation in a fast-paced office environment. The Purchasing Clerk reports to the Purchasing Manager and plays a key role in ensuring purchasing accuracy and material availability for ongoing projects.

Responsibilities:

• Accurately verify incoming and outgoing materials, ensuring all items match purchase orders and delivery documentation
• Track and maintain inventory levels in accounting program, ensuring real-time accuracy of materials and supplies
• Create, process and manage purchase orders (POs), including tracking status and ensuring timely delivery
• Communicate with vendors to confirm pricing, availability and delivery timelines
• Follow up on outstanding or delayed orders and resolve discrepancies with vendors or internal teams
• Maintain organized records of purchase orders, invoices, packing slips and vendor communications
• Assist with inventory counts, cycle counts and reconciliation of discrepancies
• Generate and present reports on inventory levels, material usage, order status and variances
• Support Project Managers and field teams by ensuring timely procurement of materials for jobs
• Coordinate with Accounting to assist with invoice matching and purchase order verification
• Identify and report low stock levels, overstock situations, or potential material shortages
• Support continuous improvement of purchasing and inventory processes
• Assist with various data entry and administrative tasks as needed

Required Education and Experience

• High school diploma or equivalent
• Proficiency in excel and MS word
• Attention to detail
• Fast and accurate typing skills

Compensation

$50,000 – $55,000 Annually

Benefits Include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Paid Vacation
• Opportunities for Career Growth and Advancement

Position Type and Expected Hours of Work

This is a Full Time Position. Days and Hours of Work are Monday through Friday, 7:00 am – 5:00 pm.