Purchasing Clerk

DO & CO; Miami (FL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Daily meals

Medical, dental, vision insurance

401(k) retirement plan

Global international work environment

Career growth opportunities

Job summary

DO & CO Miami is seeking a detail-oriented Purchasing Clerk to join our team. You will handle purchase orders, supplier communications, and inventory control to ensure timely, accurate deliveries for our hospitality operations at Miami locations.

You will input data in Navision, review invoices, monitor supplier performance, and maintain inventory with strict accuracy. The role requires flexibility to work varied shifts and a commitment to operational excellence.

Qualifications

• 1+ year experience in purchasing/procurement or related admin role.
• Experience in food & beverage, hospitality, or airline catering preferred.
• Proficient in Excel, Word, Outlook.

Responsibilities

• Process daily/weekly/monthly purchase orders and coordinate with receivers.
• Review invoices and maintain inventory levels per targets.
• Input delivery reports in Navision and ensure CCP documentation accuracy.
• Monitor supplier performance and clear open POs in ERP system.
• Conduct monthly inventory counts and support accuracy initiatives.
• Update inventory records and stock levels for operations.
• Process requisitions and provide status updates to management.
• Address stock discrepancies with suppliers and management.
• Ensure compliance with product specs and food safety standards.
• Support flights with timely operational fulfillment.
• Undertake additional duties per DO & CO standards.

Skills

Organizational skills

Time management

multitasking

Tools

Navision (Microsoft Dynamics NAV)

ERP systems

Job description

We have an exciting opportunity for a detail-oriented, organized, and motivated Purchasing Clerk to join our growing DO & CO Miami team!

About DO & CO

We have a passion for hospitality culinary delights on every elevated floor and in the sky. With our three business segments, Airline Catering, International Event Catering, Restaurants, Lounges & Hotels, we offer gourmet entertainment all over the world. We operate in 33 locations, 12 countries and 3 Continents, maintaining the highest standard of quality in both our products and services. We refine the classics, develop the unknown and grow constantly - sometimes beyond our own expectations.

Responsibilities:

• Complete daily, weekly, and monthly purchase orders; evaluate and facilitate approvals, and coordinate with receivers and buyers to ensure accuracy of all deliveries.
• Review invoices and related documentation; enter data accurately and maintain inventory levels aligned with targeted inventory goals.
• Input delivery reports (CCP) and register received goods in Navision; monitor the quality and accuracy of CCP1 documentation and correct receivers when required.
• Monitor supplier performance, including on-time deliveries and compliance with company quality standards and product specifications; follow up on open purchase orders and clear voided POs from the ERP system.
• Conduct monthly inventory counts as assigned and support inventory accuracy initiatives.
• Update inventory records and ensure stock levels are maintained at appropriate operational levels.
• Process requisitions and provide timely status updates to management regarding outstanding and completed orders.
• Assess the quality of stock received and elevate discrepancies or non-conformances to suppliers and management.
• Ensure compliance with product specifications, food safety standards, and internal purchasing procedures.
• Support operational needs with a hands-on approach to ensure all flights are successfully dispatched on time.
• Perform additional duties and special projects as assigned, in accordance with DO & CO standards.

Qualifications:

• Minimum of one (1) year of experience in purchasing, procurement, inventory control, or a related administrative role, preferably within the food and beverage, hospitality, or airline catering industry.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience working with ERP or inventory management systems; Microsoft Dynamics NAV (Navision) preferred.
• Strong organizational, time management, and multitasking skills, with the ability to prioritize competing deadlines.
• Excellent attention to detail and accuracy in data entry, documentation, and inventory tracking.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with suppliers, internal departments, and management.
• Ability to identify purchasing discrepancies, troubleshoot inventory issues, and implement timely solutions.
• Self-motivated, dependable, and capable of working independently in a fast-paced, deadline-driven environment.
• Strong customer service mindset and commitment to operational excellence.
• Ability to stand or walk for extended periods and work in environments with varying temperatures, as required.
• Flexibility to work various shifts, including evenings, weekends, and holidays, based on operational needs.

What We Offer:

• Pay rate:$18.00 - $20.00 an hour.
• Complimentary daily meals, including breakfast, lunch, and dinner.
• Medical, dental, and vision insurance for eligible full-time employees.
• 401(k) retirement plan for eligible employees.
• A dynamic, international work environment that encourages innovation, creativity, and collaboration.
• Opportunities for professional growth and career advancement, both nationally and internationally.
• The opportunity to be part of a global leader in luxury gourmet entertainment and contribute to world-class hospitality experiences.

Diversity & Inclusion Statement

DO & CO provides equal employment opportunities. Applicants will be considered for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other protected characteristic.

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