Purchasing Clerk

Intivity; City of Rochester (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company in the Supplies Division is seeking a Purchasing Clerk to manage vendor relationships, maintain inventory records, and ensure the procurement process adheres to company standards. The ideal candidate will possess analytical skills, strong communication abilities, and a detailed understanding of purchasing best practices. This full-time role requires close attention to detail and the capacity to handle multiple incoming orders efficiently.

Qualifications

• Two to four years related experience and/or training.
• Ability to read and interpret documents such as safety rules.
• Working knowledge of market research, data analysis, and purchasing best practices.

Responsibilities

• Manage relationships with internal departments to source items.
• Prepare and submit purchase orders according to guidelines.
• Monitor stock levels and coordinate physical inventory.

Skills

Analytical mindset

Communication

Organizational skills

Interpersonal skills

Education

High School diploma or equivalent preferred

Tools

MS Office

DDMS/Netsuite

Excel

Job description

Description

JOB DESCRIPTION

Job Title:

Purchasing Clerk

FLSA Classification:

Full-time/Non-Exempt

Division:

Supplies Division

Reports to:

Strategic Sourcing Manager

Job Summary:

Verifies specifications of and edits purchase requests, prepares purchase orders and sends them to suppliers. Compiles required information and records. Maintains and enters purchase requisitions and new vendor information into the purchasing data system. Searches inventory records or warehouse to determine if quantity of material on hand is enough. Types and performs other clerical duties related to the business of purchasing.

Essential Job Duties and Responsibilities: (Additional duties may be assigned)

• Manage relationships with internal departments to help source the requested customer items.
• Review supplies to ensure quality and quantity.
• Monitor stock levels.
• Prepare and submit complete and accurate purchase orders according to company guidelines.
• Expedite and follow up on purchase orders as required.
• Coordinate and participate in physical inventory on a monthly basis.
• Prepare and submit requests for quotes with Suppliers for items to be purchased.
• Ensure vendors can provide products that meet the necessary internal requirements.
• Process returned purchased items that are not acceptable or do not meet specifications.
• Interface with Shipping/Receiving regarding incoming and outgoing shipments on a daily basis.
• Interface with Sales/Customer Support regarding specifics on customer requests.
• Manages and modifies Purchasing system configurations and updates periodically for system efficiencies.
• Performs other related duties as assigned.

Accountabilities:

Contribute to the overall success of the Company by performing all assigned duties in a professional, timely and accurate manner. Follow all Company safety policies and procedures as set forth in the Employee Handbook, Corporate Safety Manual, and any local regulations.

Supervisory Responsibilities:

The Purchasing Clerk does not have any supervisory responsibilities.

Minimum Qualification Standards:

• High School diploma or equivalent preferred.
• Two to four years related experience and/or training or equivalent combination of education and experience.

Knowledge, Skills, and Abilities:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before coworkers within the organization.
• Ability to calculate figures and amounts such as discounts, commissions, proportions, and percentages. Ability to apply concepts of basic algebra and geometry.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations
• Knowledge of market research, data analysis and purchasing best practices.
• Working knowledge of MS Office, Excel and purchasing software (e.g. DDMS).
• Excellent communication and interpersonal skills...
• A strong analytical mindset.
• Outstanding organizational skills.

Equipment, Machines and Software Used:

• To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Excel, Microsoft Internet Explorer, Microsoft Outlook and DDMS/Netsuite.
• Ability to operate various office equipment including computer, printer, telephone, fax machine, photocopier, and scanner.

Mental and Physical Requirements:

• While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision.
• Ability to climb, stoop, kneel, sit, stand, walk, push, pull, grasp, talk and hear.
• Ability to occasionally lift and or move up to 10 pounds.

Environmental Conditions:

The Purchasing Clerk is subject to inside environmental conditions.

Travel Requirements:

None

Pay Range:

$21.00 - $23.00 per hour

Disclaimer:

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
• This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
• The Company reserves the right to add to or revise an employee’s job duties at any time at its sole discretion.
• This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.