Purchasing Clerk

BME; Cincinnati (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in Cincinnati is seeking a dedicated Purchasing Assistant to manage materials, services, and supplies. The ideal candidate will create and update Purchase Orders, assist with inventory management, and ensure accurate reconciliation of purchase-related discrepancies. This role requires strong organizational skills and effective communication with field technicians and project managers.

Qualifications

• Experience with Purchase Orders and inventory management.
• Ability to reconcile discrepancies and follow up on returns.

Responsibilities

• Create and update Purchase Orders.
• Assist with credit card purchase management.
• Reconcile warranty purchases and returns.

Skills

Organization

Communication

Job description

Purchase all materials, services, and supplies for the company. Assist with creation and reconciliation of Purchase Orders, Credit Card activity, Dispatch Board, Truck / Warehouse Inventory and AP / PO discrepancies.

Essential Job Functions

• Create and update Purchase Orders

Provide PO numbers

Receive calls from field technicians for PO numbers

• Receive emails from Project Managers for PO numbers
• Update all Purchase Orders with order information from packing slips provided by the field technicians and Project Managers
• Create and maintain credit card Purchase Orders

Provide credit card information to suppliers that we do not have an account with

• Daily follow up to confirm that all credit card purchase receipts for the day are turned in and processed
• Reconcile warranty purchases and purchase returns

Follow up on warranty returns

• Create, Edit, and Inactivate items when necessary
• Work with Accounts Payable Department on all PO invoicing issues
• Maintain Truck assignments in Build Ops
• Transferring truck inventory when necessary
• Assist with Physical Inventory of trucks and warehouses.
• Work the dispatch board resolving any issues that need Purchasing review
• Additional office duties and projects as needed