Purchasing Assistant - Shift 1st (73813)

Ventura Coastal; Tipton (CA); On-site; USD 30,000 - 42,000; Full time

Job summary

Ventura Coastal in Tipton, CA is seeking a Purchasing Assistant to buy materials, parts, supplies, services, and equipment, optimizing price, delivery, and terms while following established purchasing policies and procedures.

The role handles expediting, maintaining purchase order due dates, and communicating with manufacturing locations. This is the first-level professional who typically purchases less than $5 million per year; in its absence, the Purchasing Specialist will perform these duties.

Qualifications

• Associate degree / 2-year college in Business Administration.
• 1–5 years’ experience in Admin or Customer Service in food/consumer products.
• Purchasing experience is a plus.
• Proficient in Microsoft Office and ERP applications.
• Excellent communication in English, both written and spoken.
• Ability to work in a team and manage inventory and packing requirements.

Responsibilities

• Review requisitions for accuracy and GL accounts, convert to Purchase Orders.
• Place purchase orders with vendors via phone, email, or online; issue CapEx PO and tax exemptions as needed.
• Assist vendor qualification; ensure W9s, COIs, and ACH details are up to date.
• Obtain vendor confirmations and update promise dates in ERP; inform plants and departments accordingly.
• Perform general purchasing support tasks and coordinate with production on supplies and packaging.

Skills

Teamwork

Purchasing

Negotiation

Communication

English fluency

Education

Two-year degree in Business Administration

Tools

MS Office

ERP software

SAGE ERP

Job description

Job Details: Job Location: Tipton Plant - Tipton, CA 93272, Position Type: Full Time, Education Level: 2 Year Degree, Salary Range: $26.00 - $26.00 Hourly, Travel Percentage: Occasionally, Job Shift: 1st Shift, Job Category: Purchasing - Procurement, Job Summary

The Purchasing Assistant purchases materials, parts, supplies, services, and equipment following established purchasing policies and procedures and optimizes price, delivery, and terms. Other activities include expediting, maintaining purchase order due dates, and communicating with the manufacturing locations. This is the first-level professional who typically purchases less than $5 million per year (excluding Capital Equipment item purchases).

In the absence of this position, the Purchasing Specialist will perform these duties.

Primary Responsibilities

• Food Safety is the responsibility of all Ventura Coastal manufacturing employees. All Ventura Coastal manufacturing employees must be aware of CCPs in their area and how to document them appropriately. All staff must report food safety and quality problems to their immediate supervisor in charge during their shift.
• Review requisitions (in E-Requester) for accuracy, proper departments and GL accounts are selected, and supporting documentation is attached before converting into Purchase Orders.
• Place purchase orders with vendors via telephone, email and or online. Place Cap Ex Purchase Orders, and issue Tax Exemptions as needed.
• Assist with new vendor qualification and reassure that they meet Ventura Coastal’s requirements to include W9's, Contact Information, Certificates of Insurance & ACH Payment details.
• Obtain vendor purchase order confirmation / acknowledgement – updating promise dates in SAGE, and ensure all information is communicated to all manufacturing plants and departments as required.
• Perform general and program specific functions (i.e. distributing purchase orders, scheduling deliveries, photocopying, and faxing documents) for the purpose of supporting departmental activities.
• Research suppliers to obtain price quotes for office/daily supplies, miscellaneous parts as requested by the plants.
• Interface with production personnel regarding supplies and packaging storage, inventory, and volume requirements.
• Maintain Vendor Certificate of Insurance's. Reassure all current vendors who enter the sites to perform labor / services are updated and current. Verify that COI's meet Ventura Coastal requirements. Request as needed and file accordingly.
• Perform other duties as assigned and required.

Qualifications and Education Requirements

• Associate degree or two (2) years college study in Business Administration.
• One to five (1-5) years’ experience in Administration or Customer Service with a food or consumer products company.
• Purchasing experience, a plus.
• Proficient in Microsoft Office Products: Outlook, Excel, Word and PowerPoint and large-scale ERP applications a must.
• The ability to work successfully in a team environment is necessary.
• Ability to develop basic purchasing skills. Ability to manage inventory of non-fruit materials, supplies and product packaging to meet production requirements and minimize costs.
• Understanding materials, operating supplies, and packing requirements, production use and order planning.
• Good administrative and coordinating skills; ability to work across functional lines.
• Ability to work in fast paced environment. Must have excellent communication, planning and organizational skills.
• Proven track record in sourcing suppliers and negotiating discounts to minimize company expenditures.
• Excellent communication skills in English both written and spoken.

Physical Requirements

• The ability to meet flexible and changing priorities and the ability to work under pressure is a must. Will be in an office environment requiring the ability to sit, stand, walk, talk, and listen for extended periods of time. Minimal climbing, lifting, and bending.

This job description is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.