PURCHASING ASSISTANT- Residential Construction

William Ryan Homes; Tampa (FL); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision

FSA

401k plan

Paid time off

Job summary

William Ryan Homes Tampa is seeking a detail-oriented Purchasing Assistant to support our Purchasing team by maintaining accurate product, pricing, vendor, and purchase order data. This role helps keep purchasing processes organized and moving by coordinating information between internal departments, vendors, and construction teams.

You will prepare and review lot-specific POs, update pricing in our systems, and generate reports on costs and timelines.

Qualifications

• Associate degree or equivalent work experience preferred.
• Experience in purchasing, estimating, construction administration, or a related field preferred.
• Experience with purchasing software, ERP systems, or homebuilding systems is a plus.

Responsibilities

• Prepare, review, and maintain lot-specific purchase orders and purchasing information.
• Enter and update vendor pricing, product options, sales pricing, and cost data in company systems.
• Coordinate with Purchasing, Construction, Sales, Accounting, and vendors to keep information accurate and current.
• Maintain purchasing documents, specifications, pricing worksheets, and related records.
• Assist with bid administration, vendor documentation, and contract processing.
• Research and help resolve purchasing, cost, vendor, and invoice discrepancies.
• Generate and review reports related to purchasing, job costs, cycle times, and purchasing performance.
• Support onboarding and administrative processes for vendors and internal teams as needed.
• Help ensure purchasing data, budgets, and system information are complete and accurate.

Skills

Attention to detail

Organizational skills

MS Excel

MS Office

Multi-tasking

Communication

Independent work

Cross-functional

Construction knowledge

Education

Associate degree

Equivalent work experience

Tools

MS Excel

MS Office

ERP systems

Purchasing software

Homebuilding systems

Job description

Description William Ryan Homes Tampa is seeking a detail-oriented Purchasing Assistant to support our Purchasing team in maintaining accurate product, pricing, vendor, and purchase order information. This role helps keep purchasing processes organized and moving by coordinating information between internal departments, vendors, and construction teams while maintaining accurate data in company systems.

Description William Ryan Homes Tampa is seeking a detail-oriented Purchasing Assistant to support our Purchasing team in maintaining accurate product, pricing, vendor, and purchase order information. This role helps keep purchasing processes organized and moving by coordinating information between internal departments, vendors, and construction teams while maintaining accurate data in company systems.

What You'll Do

• Prepare, review, and maintain lot-specific purchase orders and purchasing information.
• Enter and update vendor pricing, product options, sales pricing, and cost data in company systems.
• Coordinate with Purchasing, Construction, Sales, Accounting, and vendors to keep information accurate and current.
• Maintain purchasing documents, specifications, pricing worksheets, and related records.
• Assist with bid administration, vendor documentation, and contract processing.
• Research and help resolve purchasing, cost, vendor, and invoice discrepancies.
• Generate and review reports related to purchasing, job costs, cycle times, and purchasing performance.
• Support onboarding and administrative processes for vendors and internal teams as needed.
• Help ensure purchasing data, budgets, and system information are complete and accurate.

What We’re Looking For

• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and Microsoft Office.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and problem-solving skills.
• Ability to work independently while collaborating with cross-functional teams.
• Experience with purchasing, estimating, construction, or homebuilding processes is preferred.
• Ability to read and understand construction documents and plans is a plus.

Why Join Our Team?

You’ll play an important role in supporting the purchasing process from start to finish while working closely with teams across the organization. This position offers the opportunity to build skills in purchasing, vendor coordination, estimating, reporting, and construction operations in a collaborative environment.

• Supportive and collaborative work environment.
• Competitive Compensation
• Full Benefits include Medical, Dental, Vision, FSA, 401k plan & more
• Competitive Paid Time Off Policy

William Ryan Homes is an Equal Opportunity Employer.

Requirements

Qualifications

• Associate degree or equivalent work experience preferred.
• Previous experience in purchasing, estimating, construction administration, or a related field preferred.
• Experience with purchasing software, ERP systems, or homebuilding systems is a plus.