Purchasing Assistant - Full Time

IRMC; Indiana (PA); On-site; USD 40,000 - 60,000; Full time

Job summary

IRMC in the region is seeking a supplies chain purchasing coordinator to support hospital procurement and inventory management. You will coordinate vendor registrations, place POs, and run daily reports to ensure cost-effective supply delivery.

The role requires 1–2 years in purchasing or procurement, preferably in healthcare, with strong MS Office skills and excellent communication. Associate's degree preferred.

Qualifications

• High School Diploma or GED required.
• Associate’s Degree preferred in SCM, business administration, or related field.
• 1–2 years purchasing, procurement, or supply chain experience; healthcare preferred.

Responsibilities

• Provide procurement and purchasing support for IRMC and PAH.
• Manage vendor registrations and purchase orders as directed.
• Run daily reports and assist with cost-saving opportunities.
• Assist sourcing, pricing, and item master database development.
• Deliver materials and assist with PAR stock management and restocking.

Skills

Vendor management

Procurement

Communication

Analytical skills

Education

High School Diploma or GED

Associate’s Degree in Supply Chain Management, Business Administration, or related field

Tools

Microsoft Office Suite

Job description

• Providing coverage at both IRMC and PAH.
• Competently managing telephone and written communication.
• Responsible for all aspects of the vendor registration program.
• Following established procedures and providing administrative assistance to the director including running daily reports and placing purchase orders with vendors as directed by the commodity specialists.
• Assisting with sourcing and pricing new products as needed.
• Assisting with the development of the item master database.
• Working with the materials management team to implement GPO contracts.
• Receiving, storing, and issuing supplies, materials, and other equipment.
• Restocking shelves in the storeroom and assigned PAR stock areas.
• Physically delivering materials, supplies, and equipment throughout the facility.
• Reviewing product usage and recommending increasing or decreasing the PAR levels to the unit’s manager and commodity specialist/storeroom coordinator, making the changes once approved.
• Utilizing excellent interpersonal communication, multitasking, and analytical skills.
• Proficient in Microsoft Office Suite.
• Able to work in an abstract environment with flexibility and composure.
• Recording minutes for various committees and meetings.
• Editing and proofing business correspondence and preparing reports.
• Working with the sales rep, physician office staff, and others to handle problem resolution and implement cost saving opportunities.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

QUALIFICATIONS

Required:

• EDUCATION: High School Diploma or GED required
  • Associate’s Degree in Supply Chain Management, Business Administration, or a related field preferred
• EXPERIENCE: 1–2 years of purchasing, procurement, or supply chain experience; preferably in a healthcare or hospital environment preferred
• LICENSURE/CERTIFICATION: N/A

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.