System Director, Procurement & Purchasing

Phoebe Putney Health System; City of Albany (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Phoebe Putney Health System seeks a procurement leader to drive Strategic Sourcing, Contracting, and overall Procurement operations across PPHS facilities. You will align vision to initiatives that deliver cost savings, manage buyers/expediters, and ensure timely orders while collaborating with Accounts Payable and user departments.

You will lead supplier relations, negotiate terms, and develop staff with training and performance standards, overseeing GPO relationships and contract portfolios.

Qualifications

• Bachelor’s degree in Business Administration is required.
• Master’s in Business Administration preferred.
• Other degree in customer service or negotiation training preferred.
• Minimum 3 years of management or supervisory experience in centralized purchasing.

Responsibilities

• Lead development and implementation of Strategic Sourcing, Contracting, and Procurement.
• Provide leadership across PPHS entities and manage daily procurement operations.
• Oversee vendors, expediting orders, backorders, and pricing discrepancies.
• Develop performance standards and train staff; supervise buyers/expediters.
• Oversee GPO relationships and contract portfolios.

Skills

Management experience

Vendor management

GPO management

Procurement knowledge

Education

Bachelor's Degree in Business Administration

Master’s Degree in Business Administration

Other Degree in Formal Customer Service; Negotiation Training

Tools

MediTech

McKesson/HBOC

Lawson

PeopleSoft

Job description

Job Number

34264

Location

Phoebe Putney Memorial Hospital

Street Address

417 W 3rd Ave

City, State

Albany, Georgia

Zip Code

31701

Department

PPHS PURCHASING

Shift

Days

Job Type

Full time

Posted Date

2026-06-03

Job Description Summary

Responsible for leading the development and implementation of Strategic Sourcing, Strategic Contracting, and Procurement; will develop and translate vision and direction to initiatives which will provide cost effective service. Will provide leadership across all entities that are a member of or managed by PPHS. Develop system level contract initiatives and forecast opportunities to drive organizational savings and efficiencies. Also, responsible for managing the daily operations of Procurement including buyers/expediters, placement of orders, expediting orders, follow up of backorders, and day to day liaison with user departments. Serves as the customer service arm of Procurement ensuring that products are ordered in a timely manner and works directly with vendors to resolve shipment discrepancies and errors. Works directly with Accounts Payable and the Procurement team to resolve pricing, quantity and other discrepancies which impede the ability to pay invoices in a timely manner. Reviews and provides direction of work assignments for buyers/expediters, sets priorities, and prepares work schedules. Evaluates performance of procurement staff members, ensures appropriate training and development of staff according to their training needs. Develops performance standards and ways to improve the quality of work; makes decisions on work problems presented by subordinates. Oversees Group Purchasing Organization (GPO) and other relationships for all purchasing agreements. Assists departments, as well as Clinical Resource Management and Supply Distribution, in the administration of the supply/equipment contract portfolios, contract compliance and utilization reports. Helps maintain communication between Materials Management, hospital administration throughout the Health System, and other hospital departments and represents Materials Management at meeting as requested.

Description

Responsible for leading the development and implementation of Strategic Sourcing, Strategic Contracting, and Procurement; will develop and translate vision and direction to initiatives which will provide cost effective service. Will provide leadership across all entities that are a member of or managed by PPHS. Develop system level contract initiatives and forecast opportunities to drive organizational savings and efficiencies. Also, responsible for managing the daily operations of Procurement including buyers/expediters, placement of orders, expediting orders, follow up of backorders, and day to day liaison with user departments. Serves as the customer service arm of Procurement ensuring that products are ordered in a timely manner and works directly with vendors to resolve shipment discrepancies and errors. Works directly with Accounts Payable and the Procurement team to resolve pricing, quantity and other discrepancies which impede the ability to pay invoices in a timely manner. Reviews and provides direction of work assignments for buyers/expediters, sets priorities, and prepares work schedules. Evaluates performance of procurement staff members, ensures appropriate training and development of staff according to their training needs. Develops performance standards and ways to improve the quality of work; makes decisions on work problems presented by subordinates. Oversees Group Purchasing Organization (GPO) and other relationships for all purchasing agreements. Assists departments, as well as Clinical Resource Management and Supply Distribution, in the administration of the supply/equipment contract portfolios, contract compliance and utilization reports. Helps maintain communication between Materials Management, hospital administration throughout the Health System, and other hospital departments and represents Materials Management at meeting as requested.

Qualifications

• 4 year / Bachelor’s Degree in Business Administration (Required)
• Master’s Degree in Business Administration (Preferred)
• Other Degree in Formal Customer Service; Negotiation Training (Preferred)

Work Experience

• Minimum of 3 years of Management or Supervisory Experience in a centralized purchasing environment for a multi hospital and clinic system (Required)
• Minimum of 3 years of Vendor Management, Contract Management, and GPO Management Experience (Required)
• Minimum of 1 year of Procurement, Business Principles and Application Experience (Required)
• Minimum of 3 years of Knowledge of Enterprise Resource Planning (ERP) systems such as MediTech, McKesson/HBOC, Lawson, PeopleSoft or similar systems (Required)

Licenses and Certifications

Preferred Certifications/Licensures:

• Formal Negotiation Training,
• CMRP - Certified Materials & Resource Professional

Essential Functions

• Adheres to the hospital and departmental attendance and punctuality guidelines.
• Performs all job responsibilities in alignment with the core values, mission and vision of the organization.
• Performs other duties as required and completes all job functions as per departmental policies and procedures.
• Maintains current knowledge in present areas of responsibility (i.e., self education, attends ongoing educational programs).
• Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.
• Demonstrates competency at all levels in providing care to all patients based on age, sex, weight, and demonstrated needs.
• For non-clinical areas, has attended training and demonstrates usage of age- specific customer service skills.
• Wears protective clothing and equipment as appropriate.