Purchasing Assistant (Dallas, TX)

118-WW TMG MFG OPS; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Texas Instruments is seeking a Purchasing Assistant to provide administrative support to the purchasing department. Responsibilities include creating and processing purchase orders, maintaining files and records, and expediting orders.

The role requires collaboration with suppliers, procurement teams, and accounts payable, along with ensuring accurate system documentation. The position emphasizes adherence to TI policies, involvement in P2P processes, and on-site work Monday through Friday.

Qualifications

• High school diploma or GED required.
• 3 years of experience with transactional processing or data management in SAP or comparable ERP platforms.
• Exceptional attention to detail with strong multitasking abilities and proficient communication.
• Professional confidence engaging with stakeholders at all organizational levels.

Responsibilities

• Generate purchase orders for goods and services adhering to procedures.
• Review requisitions and supplier quotes for data completeness and accuracy.
• Monitor incoming purchase requisition queue and manage records.
• Update delivery schedules and pricing based on supplier confirmations and document changes.
• Process purchase order modifications and change requests promptly.
• Maintain communication with suppliers, procurement, accounts payable, supplier management, and logistics.
• Resolve discrepancies related to invoicing and supplier records.
• Support Purchase-to-Pay processes and supplier onboarding.

Skills

Attention to detail

Verbal communication

Written communication

Stakeholder engagement

Education

High school diploma or GED

Associate's degree or higher

Tools

SAP

Excel

Outlook

SharePoint

Job description

Change the world. Love your job.

Texas Instruments is actively seeking a Purchasing Assistant to join our team. In this role, you will be responsible for providing administrative and clerical support to purchasing department managers or staff. As a Purchasing Assistant, you will maintain files, logs, records of invoices, purchase orders, and other related documentation. You will maintain information on computer systems. You will also assist in expediting orders. You may assist buyers in contacting vendors to obtain prices and schedule delivery dates and may develop and maintain resources for assigned commodity items.

Purchase Order Creation & Processing

• Generate purchase orders for goods and services while adhering to established procedures and meeting cycle time requirements
• Review and validate purchase requisitions and supplier quotes to ensure data completeness and accuracy
• Monitor and manage the incoming purchase requisition queue

Purchase Order Maintenance

• Update delivery schedules and pricing based on supplier confirmations, ensuring proper documentation and system recording
• Process purchase order modifications and change requests promptly
• Maintain effective communication with suppliers, procurement teams, accounts payable, supplier management, and logistics departments
• Resolve discrepancies related to invoicing, supplier records, and receiving
• Partner with procurement teams to optimize order management based on lead times, business requirements, and pricing fluctuations
• Provide timely responses to supplier inquiries and internal TI requests

Policy Compliance & Process Excellence

• Demonstrate knowledge of and adherence to TI policies and business guidelines related to purchasing
• Develop a strong understanding of Purchase-to-Pay processes
• Advance global P2P strategic objectives through flawless tactical execution
• Leverage reports to identify and address operational issues
• Utilize system resources to facilitate supplier onboarding (including Ivalua platform requests)

Special note: This role in on-site Monday - Friday. Flexibility to participate in early morning or evening global conference calls and collaborate with international team members is a must.

Texas Instruments will not sponsor job applicants for visas or work authorization for this position.

Minimum requirements:

• High school diploma or GED
• 3 years of relevant work experience with transactional processing or data management in SAP or comparable ERP platforms
• Exceptional attention to detail with strong multitasking abilities as well as proficient in written and verbal communication
• Professional confidence in engaging and communicating with stakeholders at all organizational levels

Preferred qualifications:

• Adaptability to work both independently and collaboratively within team settings while following guidance and achieving established objectives
• Associate's degree or higher
• Self-directed problem-solving approach with capacity for rapid decision-making
• Strong time management capabilities with proven ability to execute tasks efficiently
• Excellent verbal and written communication capabilities
• Proficient computer skills with working expertise in MS Office Suite, particularly Outlook, SharePoint, and Excel
• Prior professional experience with SAP data entry, particularly within Accounts Payable or Procurement functions
• Advanced proficiency in MS Office Suite applications, especially Outlook, SharePoint, and Excel
• Meticulous attention to detail and accuracy
• Strong customer service orientation
• Decisive problem-solving under time constraints
• Effective written and verbal communication abilities
• Skilled in negotiation and conflict resolution
• Independent work capability with minimal assistance
• Resilience and effectiveness in high-pressure environments