Procurement Specialist

Ingersoll-Rand; Austin (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Ingersoll Rand is seeking a detail-oriented Procurement Specialist to support operations in Austin, TX. The role focuses on sourcing, ordering, and receiving goods and services with strong vendor relationship management.

The position emphasizes accurate purchase order processing, timely payments, inventory coordination, and proactive communication with internal teams and suppliers to maintain smooth procurement workflows.

Qualifications

• 3+ years of procurement experience.
• High School Diploma or GED required.
• Strong attention to detail and accuracy in data entry and documentation.
• Ability to work independently and in a team environment.

Responsibilities

• Vendor management: maintain vendor files, onboarding, negotiate terms, and monitor performance.
• Purchase order administration: process requisitions, issue POs, ensure policy compliance.
• Vendor payment coordination: assemble documents and support timely payments.
• Inventory support: track stock levels and coordinate with teams for supply availability.
• Shipment & logistics communication: provide timely updates on status and delays.
• Continuous improvement: identify opportunities to streamline procurement processes and reduce costs.

Skills

Vendor management

Purchase order administration

Vendor payment coordination

Inventory support

Shipment & logistics communication

Continuous improvement

Education

Bachelor’s degree in business, supply chain, accounting, or related field

High School Diploma or GED

Job description

Ingersoll Rand is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Job Title:

Purchasing Specialist

Location:

Austin, TX (Onsite)

About Us:

Imagine a company with technology leadership of over 160 years, yet it operates with the energy of a startup. Ingersoll Rand has dedicated itself to Making Life Better for its employees, customers, shareholders, and planets. We produce innovative and mission-critical flow creation and life science technologies – from compressors to precision handling of liquids, gasses, and powers – to increase industrial productivity, efficiency, and sustainability. Supported by over 80+ brands, our products are used in various end-markets including life sciences, food and beverage, clean energy, industrial manufacturing, infrastructure, and more. Across the globe, we’re driving growth with an entrepreneurial spirit and ownership mindset. Learn more at irco.com and join us to own your future.

Job Overview:

The Procurement Specialist plays a key role in supporting operations by ensuring that goods and services are sourced, ordered, and received accurately and efficiently. This role requires strong attention to detail, timely execution of purchasing activities, and consistent communication with internal stakeholders and external vendors. The Procurement Specialist will be responsible for maintaining vendor relationships, monitoring order status, and ensuring alignment with company policies to support smooth operational performance.

Responsibilities:

• Vendor Management: Maintain accurate and up-to-date vendor files; support vendor onboarding; negotiate pricing, terms, and service agreements; resolve vendor performance issues; and monitor delivery status to ensure alignment with purchase orders and company expectations.
• Purchase Order Administration: Review and process Purchase Requisitions; prepare, enter, and issue Purchase Orders within the accounting system; ensure timely and accurate order execution; and verify that all purchasing activities adhere to established policies, budgets, and approval workflows.
• Vendor Payment Coordination: Compile all required documentation—including Purchase Orders, receiving documents, vendor invoices, and supporting materials—to facilitate timely vendor payments. Provide complete and accurate packets to the Controller & Advisor and resolve any discrepancies promptly.
• Inventory Support: Assist with inventory control activities, including assigning part numbers, tracking stock levels, and coordinating with internal teams to ensure adequate supply availability and inventory accuracy.
• Shipment & Logistics Communication: Coordinate with Department Heads (Sales, Production, etc.) to provide timely updates on shipment status, delivery schedules, delays, and any procurement related issues impacting operations. Escalate concerns as necessary to maintain workflow continuity.
• Continuous Improvement: Identify opportunities to streamline procurement processes, improve vendor performance, reduce costs, and enhance overall purchasing efficiency.

Requirements:

• High School Diploma or G.E.D.
• 3+ years of procurement experience.

Core Competencies:

• Proficiency with computer systems and applications, with strong attention to detail and a high degree of accuracy in all data entry and documentation.
• Self-motivated and capable of working independently while contributing effectively within a team environment.
• Demonstrated ability to make sound, independent decisions in accordance with established policies and guidelines.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.

Preferences:

• Bachelor’s degree in business, supply chain, accounting, or related field.
• Prior experience with accounting or bookkeeping related function.