Purchasing Assistant 3658805

Wetalentia; Chicago (IL); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Full benefits package

Bonus program

PTO

401(k) match

Life insurance

Job summary

Wetalentia in Bartlett, IL is seeking a proactive Procurement Inbound / Outbound Specialist to support daily procurement and supply chain activities, ensuring timely flow of raw materials into the manufacturing network. This on-site role collaborates with suppliers, production planning, quality, and warehousing teams.

The ideal candidate has 1–2 years in office management, purchasing, or logistics, is Excel-proficient, and familiar with ERP systems.

Qualifications

• 1–2 years of experience in office management, purchasing, customer service, logistics, or related role.
• Proficiency in Microsoft Office, especially Excel.
• Experience with ERP systems such as SAP, JD Edwards, Oracle, or Microsoft Dynamics.

Responsibilities

• Create and maintain purchase orders in the ERP system.
• Obtain and track supplier order confirmations.
• Monitor open purchase orders and follow up on past due deliveries.
• Coordinate delivery schedules with suppliers and internal stakeholders.
• Maintain accurate purchasing and supplier records.
• Track incoming shipments and communicate delivery updates.
• Coordinate with suppliers, carriers, warehouses, and receiving teams.
• Assist in resolving shipment delays, shortages, and delivery discrepancies.
• Support inventory transfers and material flow activities as needed.
• Ensure timely communication of supply issues that may impact production.
• Assist with inventory monitoring and material availability reviews.
• Help identify potential supply shortages and communicate risks.
• Support cross-functional teams in maintaining uninterrupted production.
• Participate in continuous improvement initiatives related to procurement and supply chain operations.
• Serve as a point of contact for suppliers regarding orders and deliveries.

Skills

Office management

Purchasing

Customer service

Logistics

Inventory control

Supply chain

Communication

Time management

Education

Bachelor's degree in Supply Chain or related field

Tools

Excel

ERP systems

Job description

Bartlett, IL (Fully Onsite) – max commute 20–30 min

NO VISA SPONSORSHIP

Company Overview

Our client is a well-established Italian food manufacturing company with a rapidly growing footprint in the United States.

The Procurement Inbound / Outbound Specialist supports the daily execution of procurement and supply chain activities to ensure the timely flow of raw materials and ingredients into the manufacturing network.

This position works closely with suppliers, logistics providers, production planning, quality, and warehouse teams to coordinate purchase orders, deliveries, inventory availability, and supplier documentation.

We are looking for a proactive and detail-oriented early-career professional who is eager to learn and grow within Procurement and Supply Chain.

The ideal candidate is proficient in Microsoft Office, particularly Excel, and preferably with ERP systems knowledge and with experience in customer service/procurement/supply chain/logistics/inventory control/office management.

Key Responsibilities

Procurement & Order Management

• Create and maintain purchase orders in the ERP system.
• Obtain and track supplier order confirmations.
• Monitor open purchase orders and follow up on past due deliveries.
• Coordinate delivery schedules with suppliers and internal stakeholders.
• Maintain accurate purchasing and supplier records.
• Track incoming shipments and communicate delivery updates.
• Coordinate with suppliers, carriers, warehouses, and receiving teams.
• Assist in resolving shipment delays, shortages, and delivery discrepancies.
• Support inventory transfers and material flow activities as needed.
• Ensure timely communication of supply issues that may impact production.

Inventory & Supply Chain Support

• Assist with inventory monitoring and material availability reviews.
• Help identify potential supply shortages and communicate risks.
• Support cross-functional teams in maintaining uninterrupted production.
• Participate in continuous improvement initiatives related to procurement and supply chain operations.
• Serve as a point of contact for suppliers regarding orders and deliveries.
• Collaborate with Procurement, Planning, Operations, Quality, and Warehouse teams.
• Provide regular follow-up on open issues and action items.
• Support the procurement team with administrative and operational tasks.

Qualifications

Required

• 1–2 years of experience in office management, purchasing, customer service, logistics, inventory control, supply chain, or a related operational role.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office, especially Excel.
• Ability to manage multiple priorities and meet deadlines.

Preferred

• Bachelor's Degree in Supply Chain Management, Business, Logistics, Operations, or a related field.
• Previous experience in procurement, manufacturing, food industry, logistics, or supply chain environments.
• Experience working with ERP systems such as SAP, JD Edwards, Oracle, or Microsoft Dynamics.
• Organization and time management
• Problem-solving skills
• Effective communication
• Customer and supplier relationship management
• Ability to work in a fast-paced environment
• Team collaboration
• Adaptability and willingness to learn

Success Measures

• Timely purchase order processing.
• Accurate maintenance of supplier documentation.
• Effective follow-up on open orders and supply issues.
• Support of uninterrupted production through material availability.
• Positive collaboration with suppliers and internal stakeholders.
• Base Salary + bonus
• Bonus: $1,500–$3,000 based on goals and performance
• Full Benefits Package: Medical, Dental, Vision, 401(k) Match, PTO, STD/LTD, Life insurance