Purchasing Assistant

Tramec LLC; Town of Ontario (NY); On-site; USD 25,000 - 33,000; Part time

Benefits offered by this job

Medical & prescription coverage

Dental and vision insurance

Company-paid life insurance

Company-matched 401(k)

Paid vacation and holidays

Job summary

Tramec LLC in Ontario, NY is seeking a part-time Purchasing Assistant to support the Purchasing and Customer Service teams in a fast-paced environment. You will help process orders, monitor vendor deliveries, and assist with inventory tasks under supervision.

The role offers a strong benefits package, room for growth, and exposure to Prophet 21 ERP and Excel-driven processes. You’ll thrive in a detail-oriented, independent collaborator who can adapt to changing priorities.

Qualifications

• Minimum 1–3 years of supply chain experience.
• Strong computer skills with high proficiency in Excel.
• Ability to learn and apply new information quickly.
• Thrives in a fast-paced, changing environment.
• Professional communication (verbal and written).
• Ability to build relationships with vendors and co-workers.

Responsibilities

• Run weekly overdue purchase order reports and follow up with vendors to ensure shipments.
• Run weekly expedite reports and coordinate with vendors for timely deliveries.
• Address receipts issues, notify vendors of shortages, and work with warehouse staff to resolve problems.
• Fulfill customer requests for certificates of conformance and related documentation.
• Assist Purchasing Manager with inventory management projects.
• Cross-train in customer service to cover department capacity.

Skills

Supply chain

Excel

Vendor relations

Inventory management

Cross-functional teamwork

Education

High School Diploma

Associates degree preferred

Tools

Prophet 21 ERP

Job description

Job Description

Job Description

Description:

CS Automation, an automation and value-add distributor in Ontario, NY, is a fast-growing company and has an excellent opportunity for a part-time Purchasing Assistant. CS Automation is ISO 9001 Certified and provides an excellent opportunity offering room for advancement in a stable and friendly work environment.

The company culture is described as: a culture of highly skilled, forward thinking and positive individuals who are also customer centric. CS Automation’s management team fosters the growth and development of not only the company but our valued team members as well.

CS Automation is looking to fill a part-time position, hours and days yet to be determined. This person will assist the Purchasing Manager and Customer Service Manager in support of our fast-paced daily operations.

WHY YOU’LL LOVE WORKING HERE:

Along with competitive pay, we offer a comprehensive benefits package that supports your health, finances, and work-life balance, including:

• Medical & prescription coverage, including a high-cost specialty drug program (potential for $0 cost)
• Surgery & imaging program (potential for $0 cost)
• Dental and vision insurance
• Company-paid life insurance
• Company-matched 401(k)
• Paid vacation and 10 paid holidays (including your birthday)
• On-demand pay (any day can be payday)
• $2000 perfect attendance bonus
• $500 employee referral bonus
• $500 wellness visit drawing
• Gym membership credit
• Short- and long-term disability
• Tuition reimbursement and internal training opportunities
• Plus much more!

Essential Job Functions:

• Run weekly overdue purchase order reports and follow up on flagged late items. Reach out to vendors to get updates and ensure shipments.
• Run weekly expedite reports and check for flagged items where the expected delivery for customers is past the required dates. Work with vendors to attempt expedites and follow up with outside sales if alternate parts are suggested.
• Check receipts issues log on a daily basis and take action as appropriate such as notifying vendors of shortages, wrong product received, returning defective items, quarantining inventory, etc. Monitor non-conforming portal for new issues. Work closely with warehouse staff to resolve receipt issues.
• Fulfill customer requests for C of C’s and subsequent documentation requirements.
• Assist Purchasing Manager with inventory management projects and tasks.
• Receive cross training and develop skill diversification in the customer service department for times when department is at capacity.

The Qualified Candidate is:

• Reliable
• Initiative-taking
• Detail-oriented
• Comfortable working independently and with a team

Requirements:

• A minimum of a High School Diploma or equivalent. Associates Degree or higher preferred.
• 1 to 3 years of supply chain experience.
• Strong computer skills including a high level of competence with Excel.
• Ability to learn and apply new information quickly.
• Ability to thrive in a fast-paced and ever-changing environment.
• Communicates professionally (verbal and written) and in a timely manner.
• Ability to establish rapport and build relationships with current and potential vendors as well as co-workers.
• Solid organizational skills, including the ability to manage and prioritize multiple competing priorities.
• Ability to work independently and self-manage.

Additional Skills Desired but not Mandatory:

• Prophet 21 or comparable ERP system experience is a plus.
• Advanced Excel skills.
• In-depth knowledge of purchasing functions, inventory and supply management systems.

Tramec is an Equal Opportunity Employer.

We are committed to creating an inclusive environment for all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, genetic information, veteran status, or any other protected characteristic as defined by applicable law.

At this time, we are not able to offer visa sponsorship or relocation assistance for this position.

We appreciate your understanding. #ZR