Purchasing Assistant

Aston Carter; Cincinnati (OH); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave

Job summary

Aston Carter is seeking a detail-oriented Purchasing Assistant for our onsite team in Cincinnati, OH. The role emphasizes accurate data entry, PO release, and meticulous record-keeping using Excel. This contract-to-hire opportunity supports a fast-paced purchasing environment.

The position requires strong organizational skills, the ability to manage multiple tasks, and effective collaboration with internal stakeholders. Standard hours are 7:00 a.m.

Qualifications

• High-volume data entry with accuracy is required.
• Proficient in Excel for data management and reporting.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and meet tight deadlines.
• Experience in purchasing, procurement, or admin support preferred.
• Strong communication with internal and external stakeholders.

Responsibilities

• Input and manage large purchasing/inventory data with precision.
• Use Excel to track inventory, purchase orders, and related data.
• Release materials and purchase orders to buyers promptly.
• Maintain up-to-date documentation of all transactions.
• Collaborate with teams to ensure smooth workflow across purchasing.
• Provide administrative support to purchasing tasks.
• Identify and resolve data or order discrepancies.
• Deliver professional customer service to stakeholders and partners.

Skills

Data entry

Excel

Org & time management

Attention to detail

Fast-paced environment

Communication

Customer service

Tools

Excel

Microsoft Office

Job description

Job Title: Purchasing Assistant Job Description
The Purchasing Assistant supports the purchasing department by accurately managing high volumes of data, releasing materials and purchase orders to buyers, and maintaining clear, organized records. This role is ideal for a detail-oriented professional with strong Excel skills who enjoys working in a fast-paced, growth-oriented environment.

Responsibilities

• Accurately perform high-volume data entry to input and manage large amounts of purchasing and inventory information with a high level of precision.
• Use Excel to manage, analyze, and report data, including creating and maintaining spreadsheets to track inventory, purchase orders, and related information.
• Release materials and purchase orders to buyers in a timely and accurate manner to support smooth purchasing operations.
• Maintain organized and up-to-date documentation and records of all transactions and communications so that information is easily accessible and understandable.
• Collaborate closely with team members and other departments to ensure a seamless workflow and clear communication across the purchasing process.
• Provide administrative support to the purchasing function, including order entry, procurement support, and general administrative tasks as needed.
• Identify and resolve issues or discrepancies related to data entry, purchase orders, or order processing to maintain accurate and efficient operations.
• Proactively address challenges in purchasing and data management to help maintain smooth daily operations and support departmental goals.
• Deliver professional customer service when interacting with internal stakeholders and external partners related to purchasing and inventory.

Essential Skills

• Proven experience in data entry with a focus on accuracy and high-volume workloads.
• Proven experience using Excel for data entry, data management, and reporting.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Effective time management skills with the ability to meet tight deadlines.
• Excellent attention to detail and a high level of accuracy in all work.
• Ability to work effectively in a fast-paced environment.
• Demonstrated determination and resilience when handling high-volume tasks.
• Proficiency with Microsoft Office, including Excel.
• Experience in purchasing, procurement, or administrative support is highly desirable.

Additional Skills & Qualifications

• Previous experience in a purchasing, procurement, or administrative role.
• Experience with purchase order processing and order entry.
• Familiarity with inventory processes and terminology.
• Customer service experience in a business or office environment.
• Previous experience in plumbing and heating is a plus.

Work Environment

This role is based onsite in an office environment in Cincinnati. The standard work schedule is 7:00 a.m. to 4:00 p.m., with some overtime as needed to support business demands. The workplace is fast-paced and collaborative, with a strong focus on accuracy, efficiency, and professional communication. Team members use Microsoft Office, particularly Excel, as core tools for data entry, reporting, and inventory tracking. The organization offers significant growth opportunities for individuals who demonstrate strong performance, reliability, and a commitment to supporting the purchasing function.

Job Type & Location

This is a Contract to Hire position based out of Cincinnati, OH.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Cincinnati, OH.

Application Deadline

This position is anticipated to close on Nov 3, 2026.

Workplace Type

This is a fully onsite position in Cincinnati,OH.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.