Purchasing Assistant

Standex International; Sugar Land (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Standex International, a global industrial growth company, is seeking a Purchasing Assistant to support purchasing operations, manage inventory, coordinate with suppliers, and maintain accurate records in the ERP system. The role emphasizes accuracy, timely order processing, and policy compliance.

You will create purchase orders, monitor inventory across warehouses, obtain competitive pricing, resolve discrepancies, and help ensure on-time deliveries.

Qualifications

• 1–2 years purchasing experience preferred.
• Knowledge of purchasing functions, inventory control and supply management systems.
• Familiarity with global purchasing processes.
• One year importing experience preferred.
• Strong Microsoft Excel skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain accurate purchasing records and manage multiple tasks.
• Effective communication with suppliers and internal departments.
• Ability to move around the facility and work both inside and outside the office environment.

Responsibilities

• Create purchase orders and send them to the appropriate suppliers.
• Maintain the office supply and warehouse supply programs, coordinating inventory and supplies across both warehouses.
• Register products under warranty and maintain accurate warranty records.
• Develop, organize, and maintain purchasing records and files.
• Receive order confirmations and assist in maintaining accurate delivery dates in the ERP system.
• Enter shipment tracking information and verify part numbers, pricing, and tariff codes on international purchasing invoices and shipping documentation.
• Review and correct invoices and packing slips, or coordinate corrections with suppliers, to help ensure smooth customs clearance.
• Contact suppliers for quotations and assist in resolving pricing, quality, delivery, and invoice discrepancies.
• Assist with matching invoices, packing lists, and receiving records, and resolve receiving discrepancies.
• Collect and maintain supplier documentation required for ISO compliance and other company requirements.
• Enter non-conformance and supplier process information into the RMA database.
• Receive and enter services, taxes, freight charges, and office supplies into the ERP system.
• Track FedEx, DHL, and other purchasing shipments, and file claims when necessary to resolve shipping issues.
• Maintain and update purchasing reports and participate in meetings as required.
• Perform general office duties and other administrative tasks as assigned.
• Provide backup support for all functions of the Purchasing Department.
• Follow company policies, procedures, practices, and applicable safety requirements.
• Perform other related duties as assigned by management or supervision.

Skills

Purchasing experience

Inventory control

Global purchasing

Imports experience

Microsoft Excel

Organizational skills

Attention to detail

Record keeping

Supplier communication

Interdepartmental communication

Multi-tasking

Facility navigation

Tools

ERP systems

Excel (Advanced)

Job description

Standex International is a global industrial growth company operating through our market-leading brands in electronics, cutting‑edge forming technologies, engraving, and scientific refrigeration. We work with our customers to advance progress through innovation. From inventing and producing parts for next-generation space vehicles to evolving vaccine refrigeration, designing functional textures for everyday products, improving renewable energy technology, and much more, we are focused on making what’s next possible.

The Purchasing Assistant will support purchasing operations, maintain supply inventory levels, coordinate with suppliers, and ensure accurate purchasing records and documentation to support effective company operations. The successful candidate will assist in obtaining competitive pricing, resolving purchasing and delivery issues, and maintaining accurate information in the company’s ERP system.

What You’ll Do

• Create purchase orders and send them to the appropriate suppliers.
• Maintain the office supply and warehouse supply programs, coordinating inventory and supplies across both warehouses.
• Register products under warranty and maintain accurate warranty records.
• Develop, organize, and maintain purchasing records and files.
• Receive order confirmations and assist in maintaining accurate delivery dates in the ERP system.
• Enter shipment tracking information and verify part numbers, pricing, and tariff codes on international purchasing invoices and shipping documentation.
• Review and correct invoices and packing slips, or coordinate corrections with suppliers, to help ensure smooth customs clearance.
• Contact suppliers for quotations and assist in resolving pricing, quality, delivery, and invoice discrepancies.
• Assist with matching invoices, packing lists, and receiving records, and resolve receiving discrepancies.
• Collect and maintain supplier documentation required for ISO compliance and other company requirements.
• Enter non-conformance and supplier process information into the RMA database.
• Receive and enter services, taxes, freight charges, and office supplies into the ERP system.
• Track FedEx, DHL, and other purchasing shipments, and file claims when necessary to resolve shipping issues.
• Maintain and update purchasing reports and participate in meetings as required.
• Perform general office duties and other administrative tasks as assigned.
• Provide backup support for all functions of the Purchasing Department.
• Follow company policies, procedures, practices, and applicable safety requirements.
• Perform other related duties as assigned by management or supervision.

What You’ll Bring

• One to two years of purchasing experience preferred.
• Knowledge of purchasing functions, inventory control, and supply management systems.
• Familiarity with global purchasing processes preferred.
• One year of importing experience preferred.
• Strong Microsoft Excel skills.
• Good organizational skills and attention to detail.
• Ability to maintain accurate purchasing records and manage multiple tasks.
• Ability to communicate effectively with suppliers and internal departments.
• Ability to move around the facility and work both inside and outside the office environment.

What We Value

• Strong communication and interpersonal skills.
• Accuracy and attention to detail when processing purchase orders, invoices, and shipping documents.
• Problem‑solving skills and the ability to resolve supplier and delivery issues.
• Ability to work collaboratively with purchasing, warehouse, receiving, and other departments.
• Proficiency in Microsoft Excel and the ability to learn and use ERP systems.
• A commitment to maintaining organized records and following company policies and procedures.
• Flexibility and willingness to provide support across purchasing functions as needed.

Equal Opportunity Employer. We consider candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.