PURCHASING ASSISTANT

Ronald Mark Associates Inc; New Jersey; On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

401(k) Retirement Plan

Paid time off

Flexible Spending Account (FSA)

Dependent Care FSA

Job summary

Ronald Mark Associates Inc is seeking a Purchasing Assistant to support the Purchasing Manager with daily transactional tasks, ensuring efficient order management, documentation, and logistics coordination. The role emphasizes high-volume data entry, accurate record keeping, ERP system use (IQMS), and proactive supplier follow-up to ensure timely deliveries and compliant paperwork.

This position offers health and retirement benefits, paid time off, and opportunities to collaborate with

Qualifications

• Proven ability to handle high-volume data entry.
• Excellent organizational skills and attention to detail.
• Strong communication with suppliers.
• Experience with ERP systems.
• Ability to work in a fast-paced production/quality environment.

Responsibilities

• Manage purchase orders and monthly pricing updates.
• Update calendars, delivery schedules, and the IQMS system.
• Follow up on outstanding shipments and supplier acknowledgments.
• Request COAs, SDS/MSDS, and other required paperwork.

Skills

Data entry

Organization

Supplier communication

ERP systems

Attention to detail

Tools

IQMS

Job description

Job Description

Purchasing Assistant

Department –Production/Warehouse

Job Summary

The Purchasing Assistant will be responsible for providing daily transactional support to the Purchasing Manager, ensuring efficient order management, documentation, and supplier communication. This role is key to maintaining accurate purchasing records and logistics coordination.

Key Job Responsibilities and Duties

Order and Data Management:

• Ensure Purchase Orders and monthly pricing updates.
• Update calendars, delivery schedules, and the IQMS system.

Supplier Communication and Follow-up:

• Follow up on all outstanding shipments, delivery statuses, acknowledgments, and confirmations.
• Gather initial pricing, minimum order quantity (MOQ), and lead-time information from suppliers.

Documentation and Compliance:

• Request essential documentation, including Certificates of Analysis (COAs), Safety Data Sheets (SDS/MSDS), and other required paperwork.

Desired Skills and Requirements:

• Proven ability to handle high-volume date entry and maintain accurate records.
• Excellent organizational skills and attention to detail.
• Strong communication sills for effective follow-up with suppliers.
• Proficiency with enterprise resource planning (ERP) systems.
• Ability to work effectively in a fast-paced environment supporting production and quality teams.

Comprehensive Benefits:

• Health Insurance – medical/dental/vision
• Life Insurance
• Retirement plan (401) k
• Vacation/sick days
• Flexible Spending Account (FSA)
• Dependent Care Flexible Spending Account (DCFSA)