Purchasing Assistant

TCH Medical Center; Houston (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Texas Children's Hospital in Houston seeks a Purchasing Assistant to support buyers and Sr. buyers in acquiring supplies, equipment, and services for pediatric care. You will process requisitions, create POs, and dispatch orders to vendors in a timely, cost-effective manner.

The role emphasizes accuracy, regulatory compliance, and collaboration across hospital entities. Strong ERP experience (preferably PeopleSoft) and an associate degree are required; hospital procurement knowledge is a plus.

Qualifications

• Associate degree in business or a related field.
• 2 years' experience with a Supply Chain ERP system, preferably PeopleSoft and healthcare experience.

Responsibilities

• Process low-dollar requisitions into purchase orders and dispatch to vendors.
• Approve purchase orders in the ERP system for dispatch to vendors as directed by the Manager.
• Expedite orders by contacting vendors for ship dates or backorder status.
• Resolve delivery, shipping, and merchandise issues/returns within two business days.
• Process restricted fund order requests within three business days when online processing is unavailable.
• Maintain Vendor File with W-9, EPLS, and IRS documentation for Accounts Payables.
• Function as liaison between hospital entities and vendors.
• Maintain and submit reports, attend meetings, and study market trends.
• Attend seminars, courses, and professional organizational meetings.

Skills

ERP experience

Vendor liaison

Purchase order processing

Supply chain knowledge

Education

Associate degree in business or related field

Tools

PeopleSoft

Job description

We are searching for a Purchasing Assistant -- someone who works well in a fast-paced setting. In this position, you will provide skilled professional duties and support buyers and Sr. buyers in the purchasing of supplies, equipment, and services requisitioned by the various entities in a timely, cost-effective manner that enables Texas Children’s to provide the finest possible pediatric patient care, education, and research in a cost-effective manner. Duties include conducting business effectively and in accordance with established laws, regulations, policies and procedures, and good business practices.

Think you’ve got what it takes

Job Duties & Responsibilities

• Process low dollar operational online and outside requisitions within the appropriate timeframe upon receipt converting them to purchase orders and then dispatching to the appropriate vendor
• Approves purchase orders in the Enterprise Resource Planning (ERP) system for purchase orders to be dispatched to the vendor as observed by the Manager
• Expedites purchase orders by contacting the vendor for updates on ship dates or whether an item is backordered.
• Provides end-user support by resolving delivery, shipping, and merchandise issues/returns within two (2) business days of notification
• Processes restricted fund order requests within three (3) business days, when unable to be processed online.
• Maintains the Vendor File by submitting a properly completed Vendor Add/Change/Inactivate Form with appropriate backup documentation (W-9, EPLS, and IRS) to Accounts Payables
• Functions as Liaison between Hospital entities and Vendors
• Maintains and updates reports, attends meetings, and studies market trends
• Maintains and submits required reports to management within designated timelines
• Attend seminars, courses, and professional organizational meetings

Skills & Requirements

• Associate degree in business or a related field
• Required 2 years' experience with a Supply Chain ERP system, preferably PeopleSoft and with preferred experience in healthcare