Purchasing & Inventory Assistant (Manufacturing)

Exact Staff; Fresno (CA); On-site; USD 23,281 - 25,485; Part time

Benefits offered by this job

Medical Insurance

Teladoc access (0 copay)

Employee Assistance Program

Spouse/partner and children coverage

Pet insurance

Parental resources

Job summary

Exact Staff in Fresno, CA is seeking a detail-oriented Purchasing Assistant to support a busy purchasing department in a manufacturing setting. The role focuses on vendor coordination, order tracking, and maintaining accurate records in a fast-paced environment.

The ideal candidate has administrative or supply chain experience, excels at Excel-based data management, and can manage multiple priorities with strong organizational skills. This is a part-time, day-shift position in Fresno.

Qualifications

• Requires high school diploma; bachelor’s degree preferred.
• Experience in purchasing, inventory, or supply chain is preferred.
• Proficiency with ERP systems, preferably Microsoft Business Central, is a plus.
• Strong MS Excel, Word, and Outlook skills and attention to detail.
• Excellent proofreading, organizational and time management abilities.

Responsibilities

• Follow up on purchase orders to ensure on-schedule delivery.
• Maintain Excel spreadsheets to support purchasing and negotiations.
• Assist with supplier setup documentation and receiving paperwork accuracy.
• Coordinate deliveries and review receiving paperwork for accuracy.
• Expedite orders and communicate shortages or at-risk inventory.
• Support quality issue resolution and damaged/obsolete inventory docs.
• Maintain supplier files, product info and quotation records.
• Update purchasing info in ERP (Microsoft Business Central).
• Assist Accounts Payable with invoice discrepancies and supplier issues.
• Coordinate supplier chargebacks when necessary.
• Create reports, spreadsheets, graphs, and other purchasing analyses.
• Build positive relationships with suppliers and internal teams.
• Perform other admin and purchasing duties as assigned.

Skills

Excel

Word

Outlook

Analytical thinking

Time management

Verbal communication

Written communication

Detail oriented

Multitasking

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Business Central

Job description

Exact Staff in Fresno, CA is seeking a detail-oriented Purchasing Assistant to support a busy purchasing department in a manufacturing setting. The role focuses on vendor coordination, order tracking, and maintaining accurate records in a fast-paced environment.

The ideal candidate has administrative or supply chain experience, excels at Excel-based data management, and can manage multiple priorities with strong organizational skills. This is a part-time, day-shift position in Fresno.