Purchasing Assistant

Davis Machine; Euless (TX); On-site; USD 58,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) Retirement Plan

Paid Time Off

Eight Paid Holidays

Job summary

Davis Machine in Euless, Texas is seeking a Purchasing Assistant to support the Purchasing and Supply Chain team. You will manage purchase orders in the ERP, interact with suppliers, track delivery dates, obtain quotes, and ensure materials and outside services are available when needed.

Ideal candidates will have strong organization, attention to detail, and the ability to follow up with vendors and internal departments. ERP, Excel, and office software experience is preferred.

Qualifications

• High school diploma or equivalent.
• Experience in purchasing, manufacturing, or supply chain is preferred.
• Familiarity with purchase orders and vendor communication.
• Proficient with ERP systems, Excel, and Outlook.
• Strong organizational and follow-up skills.
• Good written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Attention to detail and data accuracy.

Responsibilities

• Create and update purchase orders in the ERP system.
• Send purchase orders to suppliers and confirm receipt.
• Request quotes from suppliers and compare prices.
• Track open purchase orders and expected delivery dates.
• Follow up with vendors on delays and status of orders.
• Coordinate with Planning, Shipping, Receiving, Quality, and Production.
• Maintain purchasing files and related documentation.
• Assist with weekly vendor ECD/status reporting.

Skills

Vendor communication

Organization

Deadline management

Attention to detail

Written communication

Verbal communication

Education

High school diploma or equivalent

Tools

ERP systems

Microsoft Excel

Outlook

Job description

Davis Machine - Purchasing Assistant Pay: $58,240 - $64,480

Company Overview

Davis Machine is a precision aerospace manufacturer serving commercial and military customers from our facility in Euless, Texas. Since 1952, we have built a reputation for quality, reliability, and customer satisfaction by producing complex machined components and assemblies for some of the world's leading aerospace organizations. At Davis Machine, our employees are the foundation of our success. We are committed to providing a safe, team-oriented workplace where employees are empowered to grow, contribute, and take pride in delivering exceptional products to our customers.

Position Overview

The Purchasing Assistant supports the Purchasing and Supply Chain team by helping maintain purchase orders, communicate with suppliers, track delivery dates, obtain pricing, and ensure materials and outside services are available when needed. This position requires strong organization, attention to detail, and consistent follow-up with vendors and internal departments.

Key Responsibilities

• Create and update purchase orders in the ERP system.
• Send purchase orders to suppliers and confirm receipt.
• Request quotes from suppliers and assist with price comparisons.
• Track open purchase orders and expected completion/delivery dates (ECDs).
• Follow up with vendors regarding late orders, delivery dates, and order status.
• Update ECDs and other purchasing information in the ERP system and tracking spreadsheets.
• Assist with purchasing materials, hardware, chemicals, supplies, and outside processing services.
• Maintain accurate pricing, quantities, delivery dates, and supplier information on purchase orders.
• Assist with purchase order revisions for quantity, pricing, delivery dates, and other changes.
• Obtain and maintain required supplier certifications and purchasing documentation.
• Communicate potential shortages, late deliveries, and supplier issues to Supply Chain Manager.
• Coordinate with Planning, Shipping, Receiving, Quality, and Production regarding material requirements and delivery priorities.
• Help ensure parts being sent for outside processing have the appropriate purchase orders.
• Maintain purchasing files, vendor records, quotes, confirmations, and related documentation.
• Assist with weekly vendor ECD/status reporting.
• Support supplier performance tracking, including late deliveries and recurring delivery issues.
• Assist with office and production supply orders as needed.
• Perform other purchasing and supply chain duties as assigned.

Key Performance Expectations

Success in this position will be measured by: Accuracy of purchase orders and purchasing records. Timely vendor follow-up. Accuracy of expected delivery dates. Reduction of overdue purchase orders. Timely escalation of supplier delays and shortages. Completion and organization of purchasing documentation. Effective communication with Purchasing, Planning, Shipping, Receiving, Quality, and Production.

High school diploma or equivalent required. Previous purchasing, manufacturing, supply chain, or administrative experience preferred. Basic understanding of purchase orders and vendor communication preferred. Comfortable working with ERP systems, Microsoft Excel, Outlook, and other business software. Strong organizational and follow-up skills. Good written and verbal communication skills. Ability to manage multiple priorities and deadlines. Strong attention to detail and data accuracy. Ability to work effectively with vendors and multiple internal departments.

Benefits

• Medical, Dental & Vision Insurance
• 401(k) Retirement Plan
• Paid Time Off (PTO)
• Eight Paid Holidays