Purchasing and Inventory Coordinator - Property Control

University of Mississippi Medical Center; Jackson (MS); On-site; USD 25,000 - 36,000; Full time

Job summary

University of Mississippi Medical Center seeks a Purchasing and Inventory Coordinator - Property Control to manage reporting of major movable equipment, vehicles, buildings, land, and infrastructure assets. The role provides training and guidance on compliance and accounting best practices to staff.

The position emphasizes maintaining inventory records, cost allocation for POs, and assisting with asset system enhancements while coordinating with auditors and departments.

Qualifications

• Management and organizational skills required.
• Computer, verbal and written correspondence skills.
• Ability to analyze and interpret data.

Responsibilities

• Manages inventory reporting for major movable equipment, vehicles, buildings, land, and infrastructure assets as required by state auditors.
• Calculates, reviews, and assigns costs to purchase orders submitted to state and federal auditors.
• Analyzes records and accounting documents for accuracy; investigates and resolves questionable entries.
• Prepares, reviews, and processes budget, expense, and related correcting entries.
• Assists with planning and enhancement of asset management systems and coordinates user training.
• Trains departmental property officers on proper documentation to ensure compliance with state policies.

Skills

Management

Organizational skills

Data analysis

Education

High School Diploma/GED

Job description

Job Title

Purchasing and Inventory Coordinator - Property Control

Organization

Property Control

Location

UMMC Medical Tower

Job Summary

Responsible for preparing, managing, and resolving issues associated with UMMC's reporting of major movable equipment, vehicles, buildings, land, and infrastructure assets. Serves as a lead by providing training and guidance to personnel on federal and state compliance requirements and accounting best practices.

Education & Experience

Education and Experience Required:

• High School Diploma/GED and one (1) year of experience in administrative support, records management, or inventory control.

Certifications, Licenses or Registration Required

• Valid Mississippi Driver's License.

Knowledge, Skills & Abilities

• Management and organizational skills.
• Computer, verbal and written correspondence skills.
• Ability to analyze and interpret data.

Responsibilities

• Manages the inventory reporting of UMMC's major movable equipment, vehicles, buildings, land, and infrastructure assets, as required by the Mississippi State Auditor's Office.
• Calculates, reviews, and assigns costs to equipment purchase orders that are submitted to state and federal auditors.
• Analyzes records, reports, and other accounting documents for accuracy and completeness; investigates and resolves questionable entries.
• Prepares, reviews, and processes budget, expense, and related correcting entries.
• Assists with the planning, development, implementation, and enhancement of asset management systems. Identifies and prioritizes system requirements and coordinates user training.
• Manages the UMMC equipment inventory database.
• Reviews and approves capital requests for UP, Baston, and Contracts Administration.
• Researches and enters asset-tracking specifications into the enterprise planning system to reconcile purchase orders with invoices and quotations. Reviews purchase orders to ensure information is consistent with vendor quotations, verifies that materials are classified correctly according to Mississippi guidelines, and confirms that purchases are charged to the appropriate accounting unit type. Date-stamps purchase orders and ensures they are released within required timeframes.
• Trains and assists departmental property officers and other personnel on the proper completion of documentation to ensure compliance with state property policies, procedures, and federally sponsored program requirements.
• Reconciles financial statements and fixed-asset records for the UMMC Comptroller's Office.

Physical and Environmental Demands

Requires occasional working hours significantly beyond regularly scheduled hours, frequent work produced subject to precise measures of quantity and quality, occasional bending, constant lifting and carrying up to 10 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional pushing/pulling, frequent reaching, constant sitting, frequent standing, frequent twisting, and frequent walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)

Time Type: Full time

FLSA Designation/Job Exempt: No

Pay Class: Hourly

FTE %: 100

Work Shift: Day

Benefits Eligibility

Grant Funded: No

Job Posting Date: 11/9/2026