Property Services Coordinator

Mississippi State University; Starkville (MS); On-site; USD 40,000 - 60,000; Full time

Job summary

Mississippi State University is seeking an Inventory Coordinator to oversee daily asset transactions and supervise property assistants. You will coordinate data entry, audits, and the preparation of reports for state auditors, ensuring compliance with policies.

The role involves training staff, maintaining fixed asset records, and facilitating inventory monthly close. Experience with the MSU property system and related processes is preferred.

Qualifications

• Bachelor's degree in accounting, business, or related field required.
• Three to five years of related experience preferred.
• Must possess a valid MS driver's license.

Responsibilities

• Supervises and coordinates duties of property assistants.
• Monitors data entry into the MSU property system for acquisitions and deletions.
• Coordinates inventory reconciliations and maintenance of inventory system.

Skills

Computer proficiency

MS Driver's license

Education

Bachelor's degree in accounting, business, or related field

Tools

BANNER

Bully Buy

Payroll Entry

Leave Entry

Invoice/Requisition Entry

Direct Pay Entry

Job description

Position Function

Coordinates the daily activities associated with transactions for additions to and deletions from the equipment inventory, and assists with training and inventory audit services to the university community.

Salary Grade

14. Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Essential Duties and Responsibilities

• Supervises, trains and coordinates the duties and activities of the property assistants.
• Monitors the data entry into the MSU property system, including all acquisition, deletion, and change transactions.
• Coordinates inventory reconciliations, data entry of inventory information, and maintenance of inventory system.
• Manages the process of closing monthly inventory reports, preparing reports for the Office of the State Auditor and coordinates dissemination of fixed asset reports to departments on a monthly basis.
• Interacts with, coordinates, and serves as liaison between state-wide university employees and other state agencies for property needs.
• Assists with training of university employees in the proper procedures and responsibilities regarding fixed asset-related topics.
• Assists with departmental equipment audits conducted by the Office of the State Auditor.
• Maintains compliance with department procedures, university policies, and state law regarding fixed asset reporting.
• Performs related duties as assigned.

Minimum Qualifications

• Bachelor's degree in accounting, business, or related field.
• Three to five years of related experience.
• Ability to operate a computer and related office equipment.
• Must possess a valid MS driver's license.

Preferred Qualifications

• Inventory-related work experience.

Knowledge, Skills, and Abilities

• Experience with BANNER, Bully Buy, payroll entry, leave entry, invoice/requisition entry, direct pay entry.

Working Conditions and Physical Effort

• Ability to sit at a computer for extended periods of time without a break.
• Required to stand; walk; use hands to handle equipment items; reach with arms and hands; stoop, bend, or kneel.
• Employees in this position are occasionally exposed to fumes or airborne particles, and outside weather conditions.
• Noise level is moderate.

Equal Employment Opportunity Statement

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, [phone].

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and wouldlike to request an accommodation in order to apply for a position with Mississippi StateUniversity, please contact the Department of Human Resources Management at tel: [phone] or [e-mail].

If you have any questions regarding this policy, contact the Department of Human ResourcesManagement at [phone] or [e-mail]. Upon request, sections of thisjob listing are available in large print, and readers are available to assist the visually impaired.