Purchasing and Inventory Coordinator - Property Control

University of Mississippi Medical Center; United States; On-site; USD 28,000 - 39,000; Full time

Job summary

University of Mississippi Medical Center is seeking a Purchasing and Inventory Coordinator - Property Control to oversee reporting of major movable assets, vehicles, buildings, land, and infrastructure. You will train staff on compliance and accounting best practices, ensuring accuracy and timeliness in asset management.

The role emphasizes data analysis, cost assignment on POs, and coordination with auditors to meet state and federal requirements.

Qualifications

• High School Diploma/GED and one year of experience in administrative support, records management, or inventory control.
• Valid Mississippi Driver’s License.
• Strong management and organizational skills; ability to analyze and interpret data; good verbal and written communication.

Responsibilities

• Manages the inventory reporting of major movable equipment, vehicles, buildings, land, and infrastructure assets per Mississippi State Auditor's Office.
• Calculates, reviews, and assigns costs to equipment purchase orders submitted to state and federal auditors.
• Analyzes records and accounting documents for accuracy; investigates and resolves questionable entries.
• Prepares, reviews, and processes budget, expense, and related correcting entries.
• Assists with planning, development, implementation, and enhancement of asset management systems.
• Identifies system requirements and coordinates user training.
• Manages the UMMC equipment inventory database.
• Reviews and approves capital requests for UP, Baston, and Contracts Administration.
• Researches asset-tracking specifications in the ERP to reconcile PO with invoices and quotations.
• Ensures purchase orders reflect vendor quotations and correct accounting units.

Skills

Management

Organizational skills

Computer skills

Verbal/Written communication

Data analysis

Training

Education

High School Diploma/GED

Job description

Job Requisition ID: R00055365 Job Category: Professional and Technical Organization: Property Control Location/s: UMMC Medical Tower Job Title: Purchasing and Inventory Coordinator - Property Control

Job Summary: Responsible for preparing, managing, and resolving issues associated with UMMC's reporting of major movable equipment, vehicles, buildings, land, and infrastructure assets. Serves as a lead by providing training and guidance to personnel on federal and state compliance requirements and accounting best practices.

Education & Experience

Education and Experience Required: High School Diploma/GED and one (1) year of experience in administrative support, records management, or inventory control.

Certifications, Licenses or Registration

Valid Mississippi Driver’s License.

Knowledge, Skills & Abilities

Management and organizational skills. Computer, verbal and written correspondence skills. Ability to analyze and interpret data.

Responsibilities

• Manages the inventory reporting of UMMC's major movable equipment, vehicles, buildings, land, and infrastructure assets, as required by the Mississippi State Auditor's Office.
• Calculates, reviews, and assigns costs to equipment purchase orders that are submitted to state and federal auditors.
• Analyzes records, reports, and other accounting documents for accuracy and completeness; investigates and resolves questionable entries.
• Prepares, reviews, and processes budget, expense, and related correcting entries.
• Assists with the planning, development, implementation, and enhancement of asset management systems.
• Identifies and prioritizes system requirements and coordinates user training.
• Manages the UMMC equipment inventory database.
• Reviews and approves capital requests for UP, Baston, and Contracts Administration.
• Researches and enters asset-tracking specifications into the enterprise planning system to reconcile purchase orders with invoices and quotations.
• Reviews purchase orders to ensure information is consistent with vendor quotations, verifies that materials are classified correctly according to Mississippi guidelines, and confirms that purchases are charged to the appropriate accounting unit type.
• Date-stamps purchase orders and ensures they are released within required timeframes.
• Trains and assists departmental property officers and other personnel on the proper completion of documentation to ensure compliance with state property policies, procedures, and federally sponsored program requirements.
• Reconciles financial statements and fixed-asset records for the UMMC Comptroller's Office.

The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional working hours significantly beyond regularly scheduled hours, frequent work produced subject to precise measures of quantity and quality, occasional bending, constant lifting and carrying up to 10 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional pushing/pulling, frequent reaching, constant sitting, frequent standing, frequent twisting, and frequent walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)

Time & Compensation

Time Type: Full time FLSA Designation/Job Exempt: No Pay Class: Hourly FTE %: 100 Work Shift: Day

Benefits Eligibility: Grant Funded: No Job Posting Date: 11/9/2026 Job Closing Date (open until filled if no date specified):

The University of Mississippi Medical Center is committed to educating the next generation of health professionals, discovering new cures and treatments and providing the highest quality health care. We foster environments that support respect, compassion and belonging for all faculty, staff and students as well as patients and visitors. Our employment, academic, research and clinical care practices reflect these commitments. UMMC is an equal opportunity employer and prohibits discrimination and harassment on the basis of race, color, national origin (including limited English proficiency and primary language), disability, age, sex (as that term is defined in applicable laws such as 45 CFR §92.101(a)(2) and binding court decisions), religion, genetic information, veteran’s status and any other status protected by applicable law. UMMC also prohibits retaliation against those who report discrimination or harassment and against those who participate in the Medical Center’s investigation and handling of such reports. Further, UMMC complies with all applicable statutes, regulations and executive orders regarding sex discrimination, sexual harassment, domestic and dating violence, sexual assault and stalking, including but not limited to Title IX of the Education Amendments of 1972 and its implementing regulations which prohibit discrimination on the basis of sex in any education program or activity UMMC operates including in admission and employment, the Jeanne Clery Disclosure of Campus SecurityPolicy and Campus Crime Statistic Act (“Clery Act”) and the Campus Sexual Violence Elimination Act (“SaVE Act”). UMMC’s commitment to nondiscrimination applies to all of its programs, services, opportunities and activities, including but not limited to all employment, academic, research and clinical care practices and extends to all students, applicants for admission, employees, applicants for employment, affiliates, subcontractors, on‑site contractual staff, third party or community members, visitors to any of our campuses and others participating in UMMC programs or receiving UMMC services. With respect to employment in particular, this commitment applies to all employment decisions including but not limited to recruitment, employment, training, promotion, compensation, benefits, disciplinary actions and termination. UMMC maintains an affirmative action program in accordance with applicable laws. Consistent with these laws, UMMC takes affirmative action to recruit, employ, advance and prevent discrimination against qualified individuals.

For additional information, please check here: Know Your Rights: Workplace discrimination is illegal (eeoc.gov).

In compliance with Section 1557 of the Patient Protection and Affordable Care Act and other federal civil rights laws and to ensure individuals with disabilities and those with limited English proficiency have meaningful access to, have an equal opportunity to participate in and have an equal opportunity to enjoy the benefits of our programs, activities, services and other benefits, UMMC provides the following in a timely manner and free of charge: reasonable modifications to our policies, practices, or procedures for qualified individuals with disabilities when such modifications are necessary to avoid discrimination on the basis of disability; appropriate auxiliary aids and services for individuals with disabilities (including individuals’ companions with disabilities) which may include qualified sign language interpreters and written information in other formats including braille and large print and language assistance services for individuals with limited English proficiency (including individuals’ companions with limited English proficiency) which may include qualified interpreters and information written in other languages.

Complaint Process You may request additional information, accommodation or file a complaint through the applicable process identified below. Inquires or complaints relating to discrimination or other employment issues may be referred to the Office of Employee Relations, 2500 North State Street, Jackson, Mississippi 39216-4505 or emailed to [e-mail].