Inventory & Property Control Manager

Mississippi State University Careers; Starkville (MS); On-site; USD 60,000 - 85,000; Full time

Job summary

Mississippi State University is seeking an Inventory and Property Control Manager to lead safeguarding and accounting of 7,000+ departmental items valued over $3 million.

You will manage inventory records, audits, and key control, while coordinating with MSU Property Control and using BANNER for purchases. A Bachelor's degree and 4 years of experience are required, with a valid driver's license and Microsoft Office proficiency.

Qualifications

• Bachelor’s degree in business or related discipline.
• Proficient in Microsoft Office applications (Access, Excel, Word).
• Four years of inventory control or related experience.
• Valid driver’s license.

Responsibilities

• Serve as a member of the Housing Area Leads Team.
• Use BANNER to process vendor payments, purchase orders, and requisitions when needed.
• Interpret complex guidelines, policies and procedures in a professional area.
• Act as department liaison to MSU Property Control.
• Obtain price quotes for equipment purchases in compliance with state law.
• Collect item details (descriptions, serials, manufacturers) for property records.
• Apply identification numbers and labels to university property.
• Maintain inventory records and prepare periodic internal/external reports.
• Conduct regular audits of property and coordinate audit paperwork.
• Evaluate internal controls and departmental safety policies.
• Coordinate issuing and collecting residence hall and office keys.

Skills

Microsoft Office

Education

Bachelor's degree in business or related discipline

Job description

Position Function

The Inventory and Property Control Manager is responsible for providing leadership and direction in the safeguarding and accounting of departmental assets, including over 7,000 departmental property items, valued in excess of $3 million, in accordance with state law and MSU policy.

Salary Grade:14

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department

Essential Duties and Responsibilities

• Serve as a member of the Housing Area Leads Team.
• Use the university financial system (BANNER) to process vendor payments, purchase orders, and requisitions in the absence of Administrative Secretary.
• Requires in-depth knowledge of principles and practices within a specific area of a professional field. Work is substantially complex and varied, and requires the interpretation of technical and detailed guidelines, policies and procedures in combination.
• Serve as department liaison to MSU Property Control
• Negotiate and obtain price quotes on equipment purchases in accordance with state law.
• Gather information such as descriptions, serial numbers, manufacturers, etc., on departmental purchases of furniture and equipment in order to classify items and submit required information to University Property Control office.
• Apply identification numbers and labels to university property.
• Maintain computerized inventory records and prepare periodic reports for internal and external reporting.
• Conduct regular audits of current property to determine status and location; coordinate actions and paperwork related to audit.
• Assist in the regular evaluation of departmental internal control procedures.
• Assist in the regular evaluation of departmental safety and security policies and procedures.
• Coordinate the issuance and collection of all residence hall and administrative office keys.
• Maintain computerized records for the issuance of all department keys.
• Conduct periodic audits of department keys to confirm location/owner.
• Maintain computerized records of annual maintenance costs, fuel costs, mileage and condition of departmental vehicle fleet.
• Coordinate training of Residence Hall Directors and Residence Hall Assistants on all key and property control policies.

Minimum Qualifications

• Bachelor’s degree in business or related discipline.
• Proficient in the use of Microsoft Office applications (Access, Excel, and Word).
• Four years of work experience with inventory control or equivalent related experience.
• Valid driver’s license.

Preferred Qualifications

Master’s degree or graduate level coursework in business or related discipline.

Knowledge, Skills, and Abilities

• Ability to gather data, compile information, and prepare reports.
• Ability to communicate effectively, both orally and in writing.
• Records management skills.
• Ability to work independently with minimal guidance and flexibility to handle a wide variety of projects.
• Excellent organizational skills.
• Collaborative and team-oriented attitude.

Working Conditions and Physical Effort

• Work involves lifting, bending, standing, walking, sitting, reaching, talking, hearing, handling objects with hands, lifting up to 50 pounds.
• Work occasionally requires climbing, balancing, stooping, keeling, crouching, crawling, and lifting up to 100 pounds.
• Exposure to one or more elements such as heat, cold, noise, dust, dirt, or chemicals.
• External imposed deadlines set and revised beyond one's control.
• Difficult to anticipate nature and volume of work with certainty beyond a few days.
• Meeting deadlines and coordination of unrelated activities are key to position.
• Vision ability to see information in print and/or electronically.

Equal Employment Opportunity Statement

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, [phone].

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and wouldlike to request an accommodation in order to apply for a position with Mississippi StateUniversity, please contact the Department of Human Resources Management at tel: [phone] or [e-mail].

If you have any questions regarding this policy, contact the Department of Human ResourcesManagement at [phone] or [e-mail]. Upon request, sections of thisjob listing are available in large print, and readers are available to assist the visually impaired.