Purchasing and Grants Coordinator

Colorado Community College System (CCCS); La Junta, Northern (CO, KY); Hybrid; USD 40,000 - 43,000; Full time

Benefits offered by this job

Flexible retirement benefits

Comprehensive health benefits

Employee assistance program

Generous paid time off

Tuition assistance

Public Service Loan Forgiveness info

Job summary

Otero College in La Junta is seeking a Purchasing and Grants Coordinator to support the Business Office by coordinating purchasing, issuing purchase orders, and administering the Purchase Card program. The role also manages grants, inventory, and fixed assets while training campus staff on related processes.

You will work closely with campus departments to ensure compliance with state and college requirements and maintain organized records for efficient operations.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Administrative experience in a college or government setting is preferred.

Responsibilities

• Manage purchasing activities, including requisitions, purchase orders, bidding, and vendor setup per State and College rules.
• Maintain vendor records and update vendor information in the financial system.
• Serve as Purchase Card Administrator and provide training and support to cardholders.
• Oversee grants management, including budget monitoring, reporting, and coordination with grant managers.
• Oversee inventory and fixed assets processes for the College.
• Provide guidance and training to departments on purchasing and grant processes.
• Maintain organized Business Office records, including scanning and filing.
• Act as backup for key Business Office functions as needed.
• Perform other duties as assigned.

Skills

Attention to detail

Organization

Problem solving

Multitasking

Education

Bachelor’s degree or equivalent

Job description

Title: Purchasing and Grants Coordinator

Position Type: Professional Tech Full time, 12 month (261 work days)

College: Otero College

Division: Finance and Administration

Department: OC Business Office

Campus: Otero College

Location: La Junta

Salary Range:$40,000-$43,000

Who We Are:

At Otero College, we are more than a college, we are a community dedicated to students’ personal and professional growth through high-quality education and workforce training. With more than 30 academic and workforce programs, a student-centered culture, and a commitment to supporting employee growth, Otero College provides an opportunity to make a meaningful impact every day.
Our faculty and staff are passionate about student success and work to create a welcoming, inclusive environment where students feel a sense of belonging. Through meaningful connections and personalized support, Otero employees help students build confidence, stay engaged, and achieve success both in and out of the classroom.
Otero College offers the opportunity to contribute to student success while enjoying the benefits of living and working in a rural community. Join the Rattler family and help shape the future of our students.

Job Summary:

The Coordinator of Purchasing and Grants supports the College’s Business Office by coordinating purchasing and procurement activities, issuing purchase orders, maintaining vendor records, administering the Purchase Card program, managing assigned grants, and overseeing inventory and fixed asset processes. This position works closely with campus departments and grant managers to support effective purchasing, grant administration, financial monitoring, and compliance with State, College, and grant requirements. The Coordinator also maintains organized Business Office records; and provides guidance and training to campus employees on applicable processes and procedures. This position plays an important role in supporting efficient Business Office operations, strong internal controls, and responsible stewardship of College resources.

Duties & Responsibilities:

• 1. Manage purchasing activities, including requisitions, purchase orders, bidding, and vendor setup in accordance with State and College requirements.


• 2. Maintain accurate and complete vendor records, including establishing new vendors and updating vendor information in the College’s financial system.


• 3. Serve as the College’s Purchase Card Administrator and provide training and support to cardholders and campus departments.


• 4. Manage assigned grants, including budget monitoring, financial review, reporting, documentation, and coordination with grant managers.


• 5. Oversee College inventory and fixed asset processes.


• 6. Provide guidance and training to departments on purchasing, grant, and Business Office processes.


• 7. Maintain organized Business Office records, including document scanning, document filing, and records management.


• 8. Serve as backup for key Business Office functions as needed.


• 9. Perform other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree or an equivalent combination of education and relevant experience.


• Previous office or administrative experience.


• Strong attention to detail, organization, and problem-solving skills.


• Ability to manage multiple priorities and recurring deadlines while working independently.

Preferred Qualifications:

• Experience working in higher education or a government setting


• Experience with purchasing, accounting, or financial processes in a regulated environment


• Experience monitoring grant expenditures, budgets, and compliance requirements.

Selection Process:

Position will remain open until filled with a priority date of September 18, 2026

Additional Information/Benefits:

• Flexible retirement benefits including Colorado PERA’s Defined Benefit Plan or Defined Contribution Plan. Otero contributes 21.61% of your salary on your behalf. Supplemental retirement plans including 401(k) and 457 plans are also available.


• Comprehensive health benefits including medical, dental, vision, life, and flexible savings benefits.


• Employee assistance services such as counseling, professional coaching, financial planning, and more, are available to you and members of your household at no cost through the Colorado State Employee Assistance Program (C-SEAP).


• Generous paid time off benefits including up to 15 hours of annual leave and 10 hours sick leave per month, 10 paid holidays per year, and up to 18 hours for academic and volunteer activities.


• Tuition assistance for employees and their eligible dependents at any community college within the Colorado Community College System or CCCOnline.


• State employees are eligible to participate in BenefitHub which offers discounts for retailers and services and other benefits resources.


• Employees may qualify for the Public Service Loan Forgiveness Program. Additional information about this program can be found on the Colorado Division of Human Resources website.