PURCHASING ANALYST - 64080662

State-of-Florida; Tallahassee (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

The Florida Department of Health is seeking a Purchasing Analyst to support headquarters administration and program operations through advanced procurement of diversified commodities and services. The position serves as an administrative lead on competitive solicitations, manages contract review processes, and ensures compliance with statutes, rules, and procedures.

Responsibilities include processing requisitions in MFMP, handling sponsorships and vendor disputes, and providing ongoing updates

Qualifications

• High School diploma or equivalent.
• Minimum 1-3 years of purchasing experience.
• Bachelor’s Degree or equivalent preferred.
• Experience with competitive solicitations and MyFloridaMarketPlace is a plus.

Responsibilities

• Lead competitive solicitations, contract administration, and compliance with laws, rules, and procedures.
• Review requisitions in MFMP and select appropriate purchasing methods.
• Process Sponsorship Requests, ACS, and Vendor Transaction Fee disputes per policy.
• Attend meetings/workshops; update Purchasing Policies and Procedures; conduct workshops.
• Collaborate with program offices to ensure timely and economical purchasing requirements.
• Perform other related duties as required.

Skills

Communication

Critical thinking

Attention to detail

Multi-tasking

Initiative

Contract spend analysis

MS Office

Teamwork

Writing skills

Florida statutes

MFMP

Education

High School diploma

Bachelor’s degree

Tools

MyFloridaMarketPlace (MFMP)

Procurement systems

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:883152

Agency: Department of Health

Working Title: PURCHASING ANALYST - 64080662

***PREVIOUS APPLICANTS NEED NOT APPLY***

OPEN COMPETITIVE

Your Specific Responsibilities:

This is advanced and technical work in the procurement of diversified and complex commodities/services required to support the Department of Health headquarters administration and program operations.

Serves as administrative lead on competitive solicitations, administrative review with contract managers, contract administration, and general counsel’s office, ensuring all stages of the process are timely and in accordance with statute, rule, and procedure; Evaluates and processes assigned purchase requests for commodities and contractual services for the department using appropriate purchasing methods in accordance with laws, rules, policies, and procedures.

Reviews and approves requisitions in MyFloridaMarketPlace (MFMP) for commodities and contractual services using appropriate purchasing method in accordance with laws, rules, policies, and procedures.

Responsible for processing all Sponsorship Requests, Agency Alternate Contract Source (ACS) and Requests and Vendor Transaction Fee Disputes in accordance with laws, rules, policies, and procedures. Serves as the Vendor Transaction Fee Dispute Liaison for the Department. Serves as the backup for processing formal Statements of Work.

Attends meetings, workshops, and conferences keeping current with changes or additions to purchasing rules, laws, and procedures. Assists with updating and revising department’s Purchasing Policies and Procedures Manual, Desk Reference, and various purchasing guides. Directs and conducts workshops.

Works closely with program offices and CHDs to ensure purchasing requirements are met in a timely and economical manner.

Performs other related duties, as required.

Required Knowledge, Skills, and Abilities:

• Effective communication and active listening skills to interface with many different stakeholder groups, including public procurement officials, vendors, state agencies, or other governmental entities
• Critical thinking skills to analyze and apply research to make informed, strategic, and efficient decisions
• Ability to maintain a strong attention to detail when analyzing and preparing complex contract documents
• Ability to multi-task on different projects to meet deadlines
• Ability to be resourceful and curious, and take initiative to learn and apply new procurement strategies
• Ability to interpret and analyze complex contract documents and data related to contract spend
• Proficient in standard office applications (Microsoft Office)
• Ability to work independently and in a group setting when necessary
• Exhibits excellent writing skills catered to a variety of audiences
• Knowledge of Chapter 287 Florida Statutes and Rule 60A-Florida Administrative Code
• Knowledge of MyFloridaMarketPlace (MFMP)

Qualifications:

Minimum

• High School diploma or equivalent
• Minimum 1-3 years of purchasing experience

Preferred

• Bachelor’s Degree or equivalent
• Experience with competitive solicitations
• Experience with MyFloridaMarketPlace
• Florida Certified Contract Manager (FCCM)

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be theHealthiestState in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

4052 Bald Cypress Way

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflect our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.