Purchasing Agent - Viceroy

East West Hospitality; Snowmass Village (CO); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health Insurance

Dental, Vision, & Accident Insurance

401(K) Plan with Employer Match Life

Ski Pass or Equivalent Bonus

Paid Time Off & Paid Sick Time

Career Development Trainings

Discounts at Eye Pieces & Venture

Sabbatical Program

$500 Referral Program

Employee Assistance Program

Job summary

East West Hospitality is seeking a detail-oriented Finance Clerk to support purchasing and accounts payable at Viceroy Snowmass in Snowmass Village, Colorado. The role ensures PO accuracy, validates invoices, and maintains logs in line with hotel procedures.

You will collaborate with department heads and the Executive Team to process payments, reconcile vendor statements, and uphold internal controls while delivering reliable financial records and guest service excellence.

Qualifications

• Experience with purchasing procedures and PO processing (invoicing and approvals).
• Ability to route invoices to department heads and executives for approval.
• Familiarity with internal controls and accurate record-keeping.

Responsibilities

• Verify purchasing procedures are followed (PO, invoice price comparison, PO number validity).
• Maintain an up-to-date Purchase Order Log.
• Route invoices with POs for approval by department heads and Executive Team members.
• Handle vendor inquiries and reconcile vendor statements.
• Maintain organized files for open, paid, and voided invoices.

Skills

PO processing

Vendor management

Accounts payable

Internal controls

Job description

Nestled at the base of majestic Snowmass Mountain, Viceroy Snowmass is a luxury resort offering unparalleled experiences in the heart of the Colorado Rockies. Renowned for its exceptional service, sophisticated accommodation, and world-class amenities, Viceroy Snowmass provides an unforgettable escape for discerning travelers. We are committed to maintaining the highest standards of quality and creating a safe, secure, and pristine environment for our guests and team members.

Description

• Location: Viceroy Snowmass
• Pay Rate: $23 to $25/Hourly
• Schedule: Flexible Schedule, Some Nights, Weekends and Holidays
• Employment Status: Full- Time Year Round
• Start Date: ASAP
• Accepting applications until: 08/31/2026

Duties

• Verifies purchasing procedures are following (ie. Purchase order, price compared to invoice price, purchase order quantity, ensures purchase order number is valid
• Maintains an accurate up to date Purchase Order Log
• Routes invoices with purchase orders to department heads and Executive Team members for approval
• Handles all vendor inquiries and reconciles vendor statements
• Maintains open invoices file, paid invoice file and voided check file in an organized and up to date manner
• Interfaces checks and submits a log of all manual checks to the Assistant Controller
• Follows policies to ensure the preservation of hotel assets by using internal accounting controls and ensuring that all transactions are recorded properly in the Resort’s books and records.
• Ensures compliance of local record retention laws.
• Keeps focused on guest and colleague satisfaction and desired financial results.
• Maintains Finance service occurs according to operating and quality standards.
• Ensures compliance with all Finance policies, standards and procedures.
• Follows goals and objectives for all areas of responsibility and communicates
• Strives for continuous improvement and excellence in all areas of responsibility.
• Understands the operating and maintenance procedures of all departmental equipment.
• Maintains a strong working relationship with all departments to ensure effective communications for operational issues.
• Makes recommendations for cost savings initiatives.
• Understands and comply with Loss Prevention policies to prevent accidents and control costs.
• Strives to provide excellent customer service. Follows effective and clear guidelines so colleagues understand expectations and parameters.
• Each colleague is expected to carry out all reasonable requests by management which the colleague is capable of performing.

Benefits & Perks

• Health Insurance - Choose from three plans!
• Dental, Vision, & Accident Insurance
• 401(K) Plan with Employer Match Life Insurance
• Ski Pass or Equivalent Bonus
• Paid Time Off & Paid Sick Time
• Career Development Trainings
• Discounts at Eye Pieces & Venture Sports
• Sabbatical Program
• $500 Referral Program
• Employee Assistance Program

East West Hospitality is an equal opportunity employer and participates in E-verify.