Purchasing Agent - Prosthetics - Medical Devices

U.S. Department of Veterans Affairs; Indianapolis (IN); On-site; USD 42,000 - 63,000; Full time

Job summary

U.S. Department of Veterans Affairs in Indianapolis is seeking a Purchasing Agent to support Prosthetic & Sensory Aids Service (PSAS). The role handles purchasing of veteran-specific equipment and supplies, processes acquisition plans, and uses eCMS/FORCE for documentation.

It involves vendor vetting, order management, and reporting to support patient care. The position is multi-grade, with GS-5/GS-6 levels, and requires meeting specialized experience or education criteria.

Qualifications

• Specialized experience in purchasing admin/clinical supplies.
• Experience using databases to enter data and maintain documentation.
• Qualification at GS-5/6 includes relevant procurement work.

Responsibilities

• Purchasing medical equipment, supplies and services per clinical assessments.
• Submit Acquisition Plans and Procurement Packages with supporting documents.
• Vet vendors and use procurement systems to manage orders and reports.
• Track open purchase card orders and ensure timely service to Veterans.
• Prepare and submit required reports and maintain contract data.
• Work schedule: Mon-Fri 8:00am-4:30pm.

Skills

Specialized experience

Purchasing

Inventory management

Data entry

Vendor research

Education

4-year education

Tools

eCMS/FORCE

Purchase Card

Job description

Summary

This position is located in the Prosthetic & Sensory Aids Service (PSAS) within the Prosthetic Service Line at the VA Medical Center in Indianapolis - IN. The position performs direct medical supply Purchasing and Inventory Management support to the administrative and clinical services of the VA to initiate the obligation for all related requirements necessary to provide prosthetic and sensory aids services - to include durable medical equipment and supplies directly to Veterans.

Qualifications

• To qualify for this Purchasing Agent - GS-5 position - applicant(s) must meet the following qualification requirements: SPECIALIZED EXPERIEIINCE: Have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-4) in the Federal Service that has given you the knowledge - skills and abilities required to successfully perform the duties of a Purchasing Agent GS-5. Specialized experience includes performing purchasing functions in support of administrative and/or clinical supplies and equipment; utilizing various computer software programs and databases to enter data - compose correspondence - and maintain documentation.. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. NOTE: Experience must be fully documented on your resume and must include job title; duties; month and year start/end dates AND hours worked per week. -OR- EDUCATION: Have successfully completed 4 years of education above the high school level in any field. This education must have been obtained in an accredited business - secretarial or technical school - junior college - college or university for which high school graduation or the equivalent is the normal prerequisite. One year of full-time undergraduate study is defined as 30 semester hours - 45 quarter hours - or the equivalent in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business - secretarial or technical school. (TRANSCRIPT REQUIRED) -OR- COMBINATION: Have equivalent combinations of successfully completed post-high school education and experience to meet total qualification requirements at the GS-5 level. Only education in excess of the first 60 semester hours (i.e. - beyond the second year) is creditable toward meeting the specialized experience requirement. (TRANSCRIPT REQUIRED) *To qualify for this Purchasing Agent - GS-6 position - applicant(s) must meet the following qualification requirement: SPECIALIZED EXPERIENCE: Have at least one (1) full year of specialized experience equivalent to the GS-5 level in the Federal service that equipped you with the particular knowledge - skills - and abilities to perform successfully the duties of a Purchasing Agent - GS-6 - and that is typically in or related to the work of this position. Specialized experience includes processing requests for medical equipment and services; purchasing equipment - supplies and services using an agency/organization purchase card; reconciling purchase orders; and preparing and submitting reports. NOTE: Experience must be fully documented on your resume and must include job title; duties; month and year start/end dates AND hours worked per week. Physical Demands: Work is primarily sedentary when conducting purchasing functions for PSAS. However - while conducting inventory management functions - the incumbent may work comfortably in a warehouse environment - sitting - standing - walking - bending - lifting - carrying - retrieving and managing inventory. Prolonged periods of working at a computer terminal is required. Ability to retrieve equipment from a storage room is required. Climbing associated with stocking of equipment and other items in storage areas is necessary. May carry/lift items weighing up to twenty-five (25) pounds. Normal safety precautions are adequate. The work involves moderate discomfort when visiting sites away from the office. At times - the employee may be required to wear protective clothing when visiting the Prosthetic and Sensory Aids Fabrication Laboratory. There may be frequent walks between the main medical center and other parts of Prosthetics to conduct professional duties. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** This position involves a multi-grade career ladder
• The major duties listed below represent the full performance level of GS-6. At the GS-5 grade level - you will perform assignments of a more limited scope and with less independence
• You will progressively acquire the background necessary to perform at the full performance level of GS-6. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance - availability of higher level work - and availability of funds
• Duties may include but are not limited to the following: Performs technical level purchasing adhering to acquire Veteran specific medical equipment - supplies and services based on a medical provider's clinical assessment and evaluation of the Veteran's medical condition
• Obtains all necessary procurement information to successfully submit Acquisition Plans and Procurement Packages for stock and Veteran specific needs and uploads quotes - bids - invoices - consults - and other important documents to the Electronic Contract Management System (eCMS/FORCE)
• Performs research to find alternate vendor resources not available to meet the needs of specific purchase situations
• Performs the process of vetting and vendorizing following VHA Prosthetics guidelines to complete purchases for items that aren't available through established vendor networks
• Provides Veteran care and support services to an adult population and serves as the point of contact for external customer service inventory needs and support
• Utilizes reporting tools to monitor and track open purchase card orders - to ensure timely service is provided to Veterans
• Researches the use of different solicitation methods - ordering or reporting procedures in both the purchase card menu and the prosthetics program for both complex and simplified purchases
• Manages data collection used in preparing and submitting numerous reports
• Verifies adherence to training and other contractual agreements
• Performs other related duties as assigned
• Work Schedule: Monday-Friday - 8:00am-4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved