Purchasing Agent

U.S. Department of Veterans Affairs; Bay Pines (FL); Vor Ort; USD 40.000 - 65.000; Vollzeit

Zusammenfassung

This position is located in the Prosthetics & Sensory Aid Service within the Prosthetic Service Line at the Bay Pines VA Medical Center. It involves direct medical supply purchasing and inventory management support to provide prosthetic and sensory aids services to Veterans.

The duties include processing acquisition plans, ensuring SAM/VENDOR eligibility, and maintaining accurate records of prosthetic expenditures and obligations to veterans.

Qualifikationen

• Time-in-grade requirements for current federal employees and reinstatement rules apply.
• Must demonstrate one-year time-in-grade via SF-50 as required.
• Qualifying specialized experience includes vendor contact, interpreting prescriptions, using databases, purchasing with a purchase card, and reconciling charges and reports.
• Physical requirements include sedentary work, occasional warehouse work, lifting up to 25 pounds, and possible travel.

Aufgaben

• Perform technical purchasing support following FAR/VAAR/VHA and Prosthetics directives and handbooks to acquire veteran specific medical equipment, supplies and services.
• Submit Acquisition Plans and Procurement Packages; upload quotes, bids, invoices, consults and other documents to eCMS.
• Verify DUNS/Bradstreet information and ensure vendors are in SAM and in good standing with the government.
• Verify accountability of all prosthetics expenditures and associate obligations to the individual veteran.
• Ensure services are documented by type and duration; perform irregular research and analysis for best value.

Kenntnisse

Vendor coordination

Prescription interpretation

Database systems

Purchase card

Accounts reconciliation

Tools

eCMS

SAM

Jobbeschreibung

Summary

This position is located in the Prosthetics & Sensory Aid Service within the Prosthetic Service Line at the Bay Pines VA Medical Center. The purpose of this position is to perform direct medical supply purchasing and inventory management support to the administrative and clinical services of the VA to initiate the obligation for all related requirements necessary to provide prosthetic and sensory aids services - to include durable medical equipment and supplies directly to Veterans.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/21/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Examples of appropriate SF-50's include: Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50's at the highest grade held with an effective date more than one year old. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Qualifying specialized experience include: 1) Maintaining regular contact with vendors - contractors - medical center professionals and staff. 2) Interpreting prescriptions and requests for medical equipment and services. 3) Utilizing a variety of databases and computer systems to maintain accurate accounting of all actions. 4) Purchasing equipment - supplies and services using an agency/organization purchase card. 5) Reconciling charges and preparing and submitting reports. Physical Requirements: Work is primarily sedentary when conducing purchasing functions for PSAS - however while conducting inventory management functions - the incumbent may work comfortably in a warehouse environment - sitting - standing - walking - bending - lifting - carrying - retrieving and managing inventory. Prolonged periods of working at a computer terminal is required. Ability to retrieve equipment from a storage room is required. Climbing associated with stocking of equipment and other items in storage areas is necessary. Incumbent may carry/lift items weighing up to twenty-five (25) pounds. Normal safety precautions are adequate. The work involves moderate discomfort when visiting sites away from the office. At times the employee may be required to wear protective clothing when visiting the Prosthetic and Sensory Aids Fabrication Laboratory. Often - walking between the main medical center and other parts of Prosthetics to conduct professional duties. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• Major duties may include - but are not limited to - the following: Perform technical level purchasing support adhering to the Federal Acquisition Regulations (FAR) - Veteran Affairs Acquisition Regulations (VAAR) -Veteran Health Administration (VHA) - and Prosthetics directives and handbooks - Veterans Integrated Service Networks (VISN) policy and station memorandums to acquire Veteran specific medical equipment - supplies and services based on a medical provider's clinical assessment and evaluation of the Veteran's medical condition
• Submits Acquisition Plans and Procurement Packages for stock and veteran specific needs to the Network Contracting Office and uploads quotes - bids - invoices - consults - and other important documents to Electronic Contract Management System (eCMS)
• Verifies Data Universal Numbering System (DUNS) and Bradstreet information and ensures each vendor is in System for Award Management (SAM) and in good standing with the government to do business with
• Verifies accountability of all prosthetics expenditures in both the purchase menu and the prosthetics program and associate all obligations to the individual veteran
• Ensure the services provides are documented not only as the type of service - but the duration
• Complex purchasing: requires irregular research - analysis - collaboration and many other steps to ensure both best value and the most appropriate devices are purchased for the Veterans
• Routine purchasing: includes routine purchase orders on established contracts or through established vendor resources using regular significant research - analysis or collaboration
• Performs other duties as assigned
• Work Schedule: Monday to Friday 8:00am to 4:30pm Telework: Ad-Hoc Virtual: This is not a virtual position
• Position Description/PD#: Purchasing Agent/PD11208T Relocation/Recruitment Incentives: Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized