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Job summary

VA Health Care System is seeking a Lead Purchasing Agent to oversee procurement for a range of medical items and services. The role ensures compliance with VHA guidelines, coordinates with clinical staff, and manages purchases from request through receipt.

The position schedules Monday–Friday, 8:00 AM to 4:30 PM, and requires U.S. citizenship with experience in federal procurement and contract administration.

Qualifications

• U.S. citizen required for eligibility.
• Knowledge of purchasing procedures and government procurement regulations.
• Experience supporting medical or large-scale supply operations is preferred.

Responsibilities

• Lead purchasing activities including reviewing and issuing purchase requests and ensuring compliance with applicable regulations.
• Acquire supplies, equipment and services to support VA Health Care System programs and activities.
• Coordinate with medical staff and other stakeholders to ensure timely and accurate procurement.
• Maintain documentation, prepare budget-related reports, and monitor expenditures.

Job description

Summary

This position serves as a Lead Purchasing Agent for the Supply Chain Management Service within the VA Health Care System and supported catchment area. The Lead Purchasing Agent is responsible for issuing, reviewing and or procuring prescribed items to Veterans in compliance with VHA guidelines and directives. Learn more about this agency

Overview

Location 1 vacancy in the following location: Memphis, TN 1 vacancy No matching locations found.

Telework eligible No

Remote job No

Relocation expenses reimbursed No

$50,460 – $65,599 per year

GS 7

Promotion potential None

Full-time

Travel Required Not required

Permanent

Occupations and job series 1105 Purchasing

No

This job is in the Competitive Service

No

No

Other

Non-sensitive (NS)/Low Risk Jobs require a background check and some require a security clearance. The type depends on the job. Background check type Credentialing Suitability/Fitness

No

Some jobs require financial disclosure to identify conflicts of interests.

CBTG-13092631-27-CS

889121200

This job is open to

Federal employees – Competitive service

Current federal employees whose agencies follow the U.S. Office of Personnel Management’s hiring rules and pay scales.

Internal to an agency

Current federal employees of the hiring agency that posted the job announcement.

Career transition (CTAP, ICTAP, RPL)

Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.

Clarification from the agency

This Job is open to current permanent Department of Veteran Affairs employees, current permanent Federal employees of other agencies, and Career transition (CTAP, ICTAP, RPL). The area of consideration will be referred in the following order: 1. Career transition (CTAP, ICTAP, RPL). 2. Current permanent Memphis VA facility employees. 3. All other VA employees. 4. Current permanent Federal employees of other agencies.

Videos

Duties

The Purchasing Agent utilizes knowledge of policies and procedures for delivery orders and small purchases and knowledge of commercial supply sources and common business practices related to sales, prices, discounts, units of measurement, deliveries, stocks, and shipments. The Purchasing Agent maintains responsibility for work leading to the purchase of a wide variety of complex and highly specialized services, supplies, equipment, and systems that support the full range of programs and activities.

Major duties and responsibilities include:

Purchasing Support – Conducts purchasing under the micro purchase threshold; reviews and edits purchase requests; resolves issues to ensure requests and bills are processed accurately and in a timely manner; identifies needs or problems and determines corrective action; utilizes federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases; tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identity potential fraud, waste and abuse based on procurement history and purchase. trends; and,

Procurement Support – Procures supplies and services to meet the purchase, rental, or lease needs of the organization; develops unique selection criteria for each purchase; Prepare and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers such as inventory management specialists, other service line contacts, and contracting officers as appropriate for the purposes of auditing documents, processing receiving reports, and payments; conducting open market research and sole source small purchases for highly specialized medical items with critical product requirements; and,

Administrative Support – Serves as the first line of contact for medical staff and customers in regard to procured items; develops reports and spreadsheets, obtains, organizes, files and retrieves reports for briefing and presentation purposes; performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility.

Performs other related duties as assigned.

Work Schedule: Monday-Friday, 8:00AM-4:30PM

Virtual: This is not a virtual position.

Position Description/PD#: Lead Purchasing Agent/ PD50525A

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Requirements

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Effective May 7, 2025, driver’s licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

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