CONTRACT MANAGER - 55000842

Florida Department of Transportation; Tallahassee, Northern (FL, KY); Hybrid; USD 54,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Retirement plan

Paid holidays

Vacation and sick leave

Job summary

Florida Department of Transportation is seeking a Purchasing Analyst to develop and manage contract scopes, terms, budgets, and performance measures in line with Florida statutes and agency policies. The role requires coordination with procurement, legal, and leadership teams to support decisions and avoid disruptions.

The successful candidate will prepare renewals, amendments, and maintain audit-ready documentation while ensuring financial integrity and compliance with state requirements.

Qualifications

• Experience in contract management, fiscal review, or procurement is highly desirable.
• Valid class E driver's license.
• High School Diploma or equivalent.

Responsibilities

• Develop scopes of work, contract terms, deliverables, budgets, and performance measures. Prepare renewals and amendments. Ensure all contract documents comply with Florida Statutes, FDOT policies, and procurement requirements.
• Review and verify costs, expenditures, rate structures, and budget adherence for compliance with contract terms and state requirements.
• Review and evaluate contractor reports, deliverables, data submissions, and performance. Document findings and ensure timely follow-up.
• Coordinate with program leadership, procurement, legal, and other stakeholders to support contract decisions and resolve issues.
• Prepare tools, templates, agendas, and supporting materials for contract activities. Maintain audit-ready files.

Skills

Maintenance contracts

Procurement processes

Contract administration

Review scopes

Excel & Word

Verbal/written communication

Education

High School Diploma or equivalent

Tools

MFMP

AOD

FACTS

Job description

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:882119

Agency: Department of Transportation

Working Title: CONTRACT MANAGER - 55000842

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

CONTRACT MANAGER

919 / SUPPORT SERVICES OFFICE

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PHONE NUMBER: [phone]

CONTACT EMAIL ADDRESS: [e-mail]

HIRING SALARY RANGE: $1,781.73 - 2,305.77 biweekly range / with anticipated salary of $54,499.90/annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work.Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

The Purchasing Analyst is responsible for developing, reviewing, and managing contract scopes, terms, budgets, deliverables, and performance measures in compliance with Florida Statutes and FDOT policies. The role ensures financial and performance integrity by evaluating costs, contractor reports, and documentation. It requires coordination with procurement, legal, leadership, and other internal stakeholders to support contract decisions, monitor deadlines, resolve issues, and prevent service disruptions. The position also maintains audit ready documentation, prepares tools and templates, and provides administrative and operational support as needed.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

Florida Department of Transportation

Office of Administration

Annual Salary Range:

$46,325.03 - $59,950.04

Your Specific Responsibilities:

Develop scopes of work, contract terms, deliverables, budgets, and performance measures. Prepare renewals and amendments. Ensure all contract documents comply with Florida Statutes, FDOT policies, and procurement requirements. Review and validate scopes, deliverables, budgets, payment structures, and performance measures for accuracy, consistency, acceptability, and alignment with available funding. Provides administrative assistance and operational support as needed.

Review and verify costs, expenditures, rate structures, and budget adherence for compliance with contract terms and state requirements. Evaluate acceptability of charges and supporting documentation. Request corrections, clarifications, or additional information as needed to ensure financial integrity and compliance.

Review and evaluate contractor reports, deliverables, data submissions, and performance. Document findings, identify deficiencies or inconsistencies, and ensure timely follow up or corrective action in accordance with contract requirements and agency standards.

Coordinate with program leadership, procurement, legal, quality improvement, and other internal stakeholders to support contract decisions and resolve issues. Communicate requirements, deadlines, fiscal expectations, and compliance guidance to contractors and staff. Monitor contract expirations, routing status, deliverable deadlines, and payment schedules. Identify and elevate risks to prevent service disruptions or funding impacts. Compile scope and budget inputs, prepare supporting documentation, and coordinate with procurement on timelines and processes.

Prepare tools, templates, agendas, and supporting materials for contract activities. Maintain complete, accurate, and audit ready files in required systems. Organize and retain financial and program documentation in accordance with state retention schedules and version control standards.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Knowledge of maintenance contracts, procurement processes, purchasing regulations, and the contract administration lifecycle.
• Knowledge of systems such as MFMP, AOD and FACTS.

Skills in:

• Skills in reviewing scopes of work, deliverables, and performance measures; applying procedures; and preparing documents and spreadsheets in Excel and Word.
• Skills in organizing work, managing multiple priorities, and communicating effectively, both verbally and in writing.

Ability to:

• Ability to evaluate bids and proposals, interpret contract plans and specifications, analyze and resolve issues, and facilitate meetings.
• Ability to develop and deliver training, maintain accurate documentation, meet deadlines, and apply rules, regulations, and FDOT policies effectively.

Minimum Qualifications:

Experience in contract management, fiscal review, or procurement is highly desirable. Valid class E driver's license. High School Diploma or equivalent.

Licensure/Registration/Certification Requirements:

• FCCM certification or ability to achieve FCCM within 6 months of hire.

Other Job-Related Requirements:

• This position requires a Level I background check.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Aff…

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.