Purchasing Agent II (S03190)

Montgomery College; Germantown (MD); On-site; USD 68,000 - 88,000; Full time

Benefits offered by this job

Generous paid vacation and holidays

Medical, dental, vision insurance

Tuition waiver for employee and depend

Educational assistance

Retirement plan

Wellness programming including on-site

Job summary

Montgomery College is seeking a FT Purchasing Agent II in Germantown, MD. The role requires analyzing requisitions, developing bid specs, issuing bids, and managing contracts from award through renewals, with a focus on compliance and cost efficiency.

The position is exempt, bargaining unit, with a typical Monday–Friday schedule and a competitive benefits package. A CPPB certification within two years is encouraged, along with a Bachelor's degree and relevant experience.

Qualifications

• Bachelor’s degree in a field related to procurement.
• Three years of public procurement experience as buyer or purchasing agent.
• Ability to obtain CPPB certification within two years of appointment.
• Equivalent combination of education, training or experience may be considered.

Responsibilities

• Interpret laws, regulations, and policies to ensure compliance.
• Review requisitions for completeness and determine procurement methods.
• Develop bid specifications and issue RFPs/RFBs; evaluate bids.
• Establish and monitor contracts; renewals and terminations as needed.
• Coordinate with Finance for funding and with Receiving for delivery.

Skills

CPPB Certification

Procurement Knowledge

Contract Negotiation

Education

Bachelor’s degree in relevant field

Job description

Job Description

Montgomery College, Central Services, has an immediate need for a FT Purchasing Agent II. The work schedule is Monday – Friday, 8:30– 5:00pm. This is a Bargaining, Exempt, grade 27 position. Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, diversity, and inclusiveness.

Duties include but are not limited to:

• Interpret applicable laws, regulations, policies and procedures to ensure compliance.
• Review and analyze purchase requisitions for completeness, accuracy, clarify purchase requirements, determine the appropriate procurement method, and ensure compliance with policies and procedures.
• Collect and analyze technical information, develop bid specifications, and issue Request for Bid/Request for Proposal.
• Conduct pre-proposal and pre-bid conferences and bid opening. Tabulate, analyze, and evaluate bids/proposals, conduct post-bid/proposal clarifications, determine the responsive and responsible bidder/offerors; conduct reference checks, and recommend award of contract.
• Establish annual and multi-year contracts, monitor vendor performance, initiate contract renewals, modifications, and contract terminations.
• Work with Finance staff to verify funding appropriations and facilitate proper invoicing and payment. Work with Receiving and Warehousing regarding order receipt and delivery.
• Maintain awareness of new products, price changes, and other information that could affect purchasing of items. Negotiate pricing, and terms and conditions with vendors, when needed.
• Research and develop strategic sourcing solutions to achieve cost efficiency and streamline purchasing processes.
• Research other agency's contracts and contact with peers in other public agencies to verify contract information.
• Provide training to the College users and participate in the vendor outreach.
• Issue purchase orders and change orders, or use college issued p-card when appropriated, and within spend authority.
• Lead/facilitate contract kickoff meetings.
• Perform other duties as assigned.

Minimum Required Qualifications:

• Bachelor’s degree in an academic field relevant to the assigned area.
• Three (3) years of experience in the public procurement field as buyer or purchasing agent.
• Ability to obtain professional certification as a Certified Professional Public Buyer (CPPB) within two (2) years of appointment to this job class.
• The equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered.

Preferred Qualifications:

• Experience as purchasing agent or buyer at public (not private) college or university is preferred.
• Experience in applying state and local procurement laws, regulations and practices is preferred.
• Experience in Workday is preferred.
• Construction procurement experience is preferred but not required.

Hiring Range: $67,557 - $87,813 annually. Initial salary placement for new hires falls between the minimum and midpoint of the range and is based on relevant candidate experience and internal equity. The maximum salary for this position is $108,068.

For degrees earned outside of the U.S., a copy of your education equivalency, conducted by a nationally recognized evaluation service, must be included in your application.

As a condition of employment, the following are required at the time of hire:

• Successful completion of a background check and degree verification (if applicable).
• Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position). If you are already retired from the Maryland State Retirement System, you may not enroll in a Maryland State Retirement System plan at Montgomery College and may have earnings restrictions, per state law.

Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.

If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources and Strategic Talent Management at 240-567-5353 or [e-mail]. We require at least two weeks advance notice to enable us to provide the requested accommodation.

Montgomery College is an equal opportunity employer committed to promoting and fostering diversity among its student body, faculty, and staff.

Montgomery College is a tobacco-free and smoke-free workplace.

Closing DateOpen Until Filled