PURCHASING AGENT I

North East Medical Services; Daly City (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Free medical, dental and vision for 1+

401(k) company contribution

Job summary

North East Medical Services is seeking a Purchasing Agent I to oversee procurement and purchasing activities for assigned projects. The role emphasizes obtaining high-quality merchandise at the best prices and managing orders through our purchasing software.

The position requires strong communication, organization, budgeting skills and the ability to analyze supplier options. It includes vendor coordination, invoice reconciliations, and occasional training in procurement software; heavy lifting

Qualifications

• Completion of a high school diploma or equivalent.
• Excellent communication, organizational and budgeting skills.
• Demonstrated skills in problem identification, analysis, and resolution.
• Detail oriented with a strong emphasis on accuracy and timelines.
• Prior experience purchasing is a plus.

Responsibilities

• Purchases the highest quality merchandise at the lowest possible price.
• Prepares and manages order requests & purchase orders in purchasing software.
• Helps solicit bid proposals and review all staff order requisitions for goods and services.
• Updates and maintains user profiles, undelivered orders, returns & request for refunds.
• Sets up new ship-to accounts for punchout vendors.
• Manages the internal electronic catalog.
• Works with graphics dept and vendors on NEMS specialty orders.
• Works with staff and vendors on defective or unacceptable goods and determine corrective action.
• Troubleshoots software issues with the software tech support, when needed.
• Researches and evaluates suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier’s reputation and history.
• Works with the Accounting department on invoice discrepancies.
• Manages return of expired vaccines to manufacturers, for account credit.
• Runs open order reports monthly (or bi-weekly if necessary) and email staff to complete order receiving’s on delivered items, into our purchasing software.
• Assists the Purchasing Agent II or Purchasing Manager in negotiations, renewals, and administration of contracts with suppliers, vendors, and other representatives
• Maintains computerized procurement records; conducts one-on-one training on our procurement software
• Maintains communication and working relationships with vendors
• Assists with any special projects, as assigned.
• Must be able to lift packages up to 20 lbs
• Performs other job duties as required by manager/supervisor

Skills

Communication

Organization

Budgeting

Problem solving

Attention to detail

Purchasing experience

Education

High School Diploma

Job description

The Purchasing Agent I is responsible for all procurement and purchasing activities on assigned projects.

Essential Job Functions

• Purchases the highest quality merchandise at the lowest possible price
• Prepares and manages order requests & purchase orders in purchasing software
  • Helps solicit bid proposals and review all staff order requisitions for goods and services
  • Updates and maintains user profiles, undelivered orders, returns & request for refunds
  • Sets up new ship-to accounts for punchout vendors
  • Manages the internal electronic catalog
  • Works with graphics dept and vendors on NEMS specialty orders
  • Works with staff and vendors on defective or unacceptable goods and determine corrective action
  • Troubleshoots software issues with the software tech support, when needed
• Researches and evaluates suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier’s reputation and history
• Works with the Accounting department on invoice discrepancies
• Manages return of expired vaccines to manufacturers, for account credit.
• Runs open order reports monthly (or bi-weekly if necessary) and email staff to complete order receiving’s on delivered items, into our purchasing software.
• Assists the Purchasing Agent II or Purchasing Manager in negotiations, renewals, and administration of contracts with suppliers, vendors, and other representatives
• Maintains computerized procurement records; conducts one-on-one training on our procurement software
• Maintains communication and working relationships with vendors
• Assists with any special projects, as assigned.
• Must be able to lift packages up to 20 lbs
• Performs other job duties as required by manager/supervisor

Qualifications

• Completion of a high school diploma or equivalent
• Must be proficient in computers and ability to learn new applications
• Excellent communication, organizational and budgeting skills
• Demonstrated skills in problem identification, analysis, and resolution
• Detail oriented with a strong emphasis on accuracy and timelines
• Prior experience purchasing is a plus

Language

• Must be able to read, write and speak English fluently
• The ability to speak a second language is an asset

Status

• This is an FLSA non-exempt position.
• This is not an OSHA high-risk position.
• This is a Full Time position.

NEMS BENEFITS: Competitive benefits, including free medical, dental and vision insurance for employee, spouse and/or children; and company contribution to 401(k).