Sales Executive

Ergo-Flex Technologies; Conroe (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

Job summary

Ergo-Flex Technologies in Texas seeks a Procurement & Inventory Coordinator to source suppliers, manage vendor relations, and oversee inventory levels. The role supports production needs, negotiates terms, and ensures compliant procurement processes.

You will collaborate with leadership to forecast demand, process POs, and monitor shipments, while maintaining accurate records and driving cost-saving opportunities. Strong negotiation and communication skills are essential.

Qualifications

• Bachelor's degree in business, supply chain management, or related field preferred.
• Proven experience as a Purchasing Agent or in a similar procurement role.
• Strong analytical and problem-solving skills.
• Excellent negotiation and communication skills.
• Proficient in using procurement software and other relevant tools.
• MISys and MaintainX preferred.
• Knowledge of sourcing and procurement best practices.
• Familiarity with inventory management principles.
• Detail-oriented with high accuracy.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong organizational and time management skills.
• Ability to build and maintain strong relationships with suppliers and stakeholders.
• Understanding of legal and contractual terms and conditions related to procurement.

Responsibilities

• Source, evaluate, and select suppliers/vendors based on quality, price, and delivery capabilities.
• Obtain and analyze quotes, proposals, and bids from suppliers.
• Negotiate contractual terms and conditions with suppliers to ensure favorable pricing and terms.
• Create purchase orders and contracts for approved purchases.
• Collaborate with executives to understand procurement needs and requirements.
• Conduct market research to identify potential suppliers and stay updated on industry trends and pricing.
• Perform purchase order receipts.
• Develop and maintain strong relationships with suppliers, ensuring open lines of communication.
• Monitor supplier performance and address issues promptly.
• Conduct regular supplier evaluations and audits to assess quality and delivery.
• Collaborate with suppliers to resolve disputes or discrepancies.
• Identify opportunities for cost savings and process improvements through vendor consolidation or negotiation.
• Process and verify vendor invoices against purchase orders and receipts (three-way match).
• Route approved invoices to Finance for payment.
• Analyze inventory levels and usage to determine reorder points and quantities.
• Coordinate with internal teams to forecast demand and ensure stock levels.
• Place orders for inventory replenishment and track delivery schedules.
• Monitor inventory levels to minimize excess or obsolete stock.
• Work closely with warehouse and logistics teams to ensure accurate receipt of goods.
• Perform systematic inventory progression of vendor-supplied products.
• Create sales orders for goods and services.
• Own the cycle count program and inventory reconciliation.
• Maintain pricing accuracy and provide price lists for goods and services.
• Perform sales of non-technical items (brochures, neck pillows, etc.).
• Monitor and communicate with customers until shipment is delivered.
• Notify customers of shipment with tracking information.
• Ensure compliance with company policies, procedures, and ethical standards in all purchasing activities.
• Maintain accurate records of purchases, contracts, price lists, and supplier information.
• Resolve discrepancies or issues related to vendor invoicing.
• Provide purchasing and PO spend reporting as appropriate.

Skills

Analytical skills

Negotiation skills

Communication skills

Education

Bachelor's degree in business, supply chain management, or related field

Tools

MISys

MaintainX

Job description

Benefits

• 401(k)

Procurement & Inventory Coordinator

Department: Production / Operations

Reports To: Production Manager

Direct Reports: None (individual contributor)

Responsibilities

Procurement of Goods and Services

• Source, evaluate, and select suppliers/vendors based on quality, price, and delivery capabilities.
• Obtain and analyze quotes, proposals, and bids from suppliers.
• Negotiate contractual terms and conditions with suppliers to ensure favorable pricing and terms.
• Create purchase orders and contracts for approved purchases.
• Collaborate with executives to understand their procurement needs and requirements.
• Conduct market research to identify potential suppliers and stay updated on industry trends and pricing.
• Perform purchase order receipts.

Vendor Management

• Develop and maintain strong relationships with suppliers, ensuring open lines of communication.
• Monitor supplier performance and address any issues or concerns promptly.
• Conduct regular supplier evaluations and audits to assess quality, delivery, and overall performance.
• Collaborate with suppliers to resolve any disputes or discrepancies in a timely manner.
• Identify opportunities for cost savings and process improvements through vendor consolidation or negotiation.
• Process and verify vendor invoices against purchase orders and receipts (three-way match), and route approved invoices to Finance for payment.

Inventory Management

• Analyze inventory levels and usage to determine optimal reorder points and quantities.
• Coordinate with internal teams to forecast demand and ensure adequate stock levels.
• Place orders for inventory replenishment and track delivery schedules.
• Monitor inventory levels to minimize excess or obsolete stock.
• Work closely with the warehouse and logistics teams to ensure accurate and timely receipt of goods.
• Perform systematic inventory progression of vendor-supplied products.
• Create sales orders for goods and services.
• Own the cycle count program and inventory reconciliation.
• Maintain pricing accuracy and provide price lists for goods and services.
• Perform sales of non-technical items (patient brochures, neck pillows, etc.).

Order Fulfillment & Shipping

• Monitor and communicate with customers until shipment is delivered.
• Notify customers of shipment of goods with tracking information.

Compliance and Documentation

• Ensure compliance with company policies, procedures, and ethical standards in all purchasing activities.
• Maintain accurate records of purchases, contracts, price lists, and supplier information.
• Resolve any discrepancies or issues related to vendor invoicing.
• Provide purchasing and purchase-order spend reporting as appropriate.

Qualifications

• Bachelor's degree in business, supply chain management, or a related field preferred.
• Proven experience as a Purchasing Agent or in a similar procurement role.
• Strong analytical and problem-solving skills.
• Excellent negotiation and communication skills.
• Proficient in using procurement software and other relevant tools.
• MISys and Maintain X preferred.
• Knowledge of sourcing and procurement best practices.
• Familiarity with inventory management principles.
• Detail-oriented and able to work with a high level of accuracy.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong organizational and time management skills.
• Ability to build and maintain strong relationships with suppliers and stakeholders.
• Understanding of legal and contractual terms and conditions related to procurement.

| Employee Development | Level of Supervision | Years of Experience | Procurement & Inventory Coordinator, I | Typically reports to a supervisor or team leader. | 0-1
| Procurement & Inventory Coordinator, II | Gaining or has attained full proficiency in a specific area of discipline. | 1-3
| Procurement & Inventory Coordinator, III | Gaining or has attained full proficiency in a specific area of discipline. | 3-5