Purchasing Agent Assistant

Farm & Home Supply; Quincy (IL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Health, vision, dental and life ins.

401(k) retirement plan

Retail employee discount after 30 days

Job summary

Farm & Home Supply in Quincy, IL is seeking a Purchasing Assistant to support Purchasing Agents by handling vendor communications, entering new items, and coordinating follow-up on purchasing activities.

You will test EDI ordering, manage ad entries, track orders, and generate reports, with occasional store support for product resets and travel to trade shows twice yearly.

Qualifications

• The ideal candidate must possess strong computer skills including proficiency in Excel and Microsoft Office and be highly organized.
• Candidates should be detail-oriented, very accurate in data entry, and demonstrate solid mathematical and analytical abilities with strong communication.
• Previous retail experience is preferred but not required.

Responsibilities

• Enter new items into the system and monitor data accuracy.
• Create and test EDI ordering processes for vendors.
• Review Ads for stock position and ensure ad orders reach stores on time.
• Record ad results after events and follow up on discrepancies.
• Follow up on invoice discrepancies and process payments.
• Maintain vendor information and update MSLs as directed.
• Generate routine reports and orders from company software.
• Provide new SKU information to the Ecommerce team.
• Support store product resets and grand openings as needed.

Skills

Excel

Microsoft Office

Data entry

Attention to detail

Analytical skills

Communication skills

Tools

EDI ordering system

Adverts KCX systems

Job description

Reports to: Purchasing Agent / Director of Purchasing

Classification: Hourly, Non-Exempt/ Full-Time

Job Summary

This position supports Purchasing Agents within assigned departments by providing vendor customer service, coordinating follow-up on purchasing activities, and assisting with special projects as assigned by the Purchasing Agent or the Director of Purchasing. Responsibilities include maintaining effective vendor relationships, tracking project progress, ensuring timely follow-up, and providing administrative support to help achieve departmental purchasing objectives.

Essential Functions

• Perform, monitor & manage entry of all new items into our system.
• Create and test EDI ordering process of vendors within areas of specific departmental responsibilities.
• Review Ads for in stock position & ensure Ad orders are here and to stores on time.
• Review and record Ad results after Ad Event ends.
• Follow-up/ Processing of Invoice discrepancies.
• Review and updating of MSL’s based on Purchasing Agent direction.
• Update vendor maintenance information.
• Review outstanding orders and follow up on orders not received past ship / cancellation dates.
• Manages calls, email, distribution center and store issues, along with scheduling appointments for Purchasing Agent.
• Ad entry in Adserts & KCX systems.
• Manages Store Ad/scanning (all clerical) type issues.
• Generate reports and orders from company computer software on a regular basis.
• Provide new SKU information to our Ecommerce team.
• Organize and execute routine price checks on key items.
• Create and/or release purchase orders as directed by the purchasing agent.
• Post critical departmental information on Company Learning Management System.
• Assist at our Farm & Home Supply store locations for product resets and Grand Openings.
• Travel to trade shows will be required 2 twice a year via plane or vehicle.
• Lifting capability up to and includes 25lbs.
• Consistent attendance for regularly scheduled shifts is required.

Other Duties

• Other duties and responsibilities that may be required to meet the needs of the business.

Minimum Requirements Of Training And Experience

The ideal candidate must possess strong computer skills, including proficiency in Excel and Microsoft Office, as well as excellent organizational abilities. They should be detail-oriented, highly accurate in data entry, and demonstrate solid mathematical and analytical skills, along with strong communication abilities. Previous retail experience preferred but not required.

Please note that this job description is not designated to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this position and may change at any time.

Benefit Package

Our Full-Time Team Members have access to a comprehensive benefits package designed to support their health and financial well-being by enrolling in medical, vision, dental, and life insurance coverage, along with a 401(k)-retirement plan to help build for the future. A variety of additional supplemental benefits are also available, allowing you to tailor coverage to fit your individual needs.

Team Members receive a competitive discount after the first 30 days of employment as well as several other exclusive retail perks.