Purchasing Agent Assistant

Farm & Home Supply Inc.; Quincy (IL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Employee discount

Health benefits

401(k) plan

Career growth

Job summary

Farm & Home Supply Inc. is seeking a Purchasing Agent Assistant to support purchasing agents, coordinate vendor relations, and manage purchasing activities. You will process新 item entries, assist with ad processes, and help ensure timely orders and accurate invoicing.

The role includes light travel for trade shows and event support. Ideal candidates have strong computer skills (Excel/Microsoft Office), excellent organization, and attention to detail.

Qualifications

• Proficient in Excel and Microsoft Office.
• Strong organizational and data-entry skills.
• Detail-oriented with strong analytical abilities.
• Excellent communication skills; retail experience preferred but not required.

Responsibilities

• Enter new items into the system and maintain item records.
• Test EDI ordering processes with vendors.
• Review ads for stock position and ensure orders arrive on time.
• Process invoice discrepancies and track resolutions.
• Generate reports and assist Ecommerce with SKU information.
• Assist with product resets and store openings; travel to trade shows twice yearly.
• Lift up to 25 lbs; maintain consistent attendance.

Skills

Attention to detail

Strong communication

Organizational skills

Data entry

Analytical skills

Tools

Excel

Microsoft Office

Job description

Looking for an exciting place to work with growth opportunities? Come join our Farm & Home Supply team!

We offer competitive pay, employee discounts, great benefits and a positive work environment.

Position:Purchasing Agent Assistant

Location: Quincy, IL

Job Id:1193

# of Openings:1

Purchasing Agent Assistant
Reports to: Purchasing Agent / Director of Purchasing
Classification: Hourly, Non-Exempt/ Full-Time

Job Summary

This position supports Purchasing Agents within assigned departments by providing vendor customer service, coordinating follow-up on purchasing activities, and assisting with special projects as assigned by the Purchasing Agent or the Director of Purchasing. Responsibilities include maintaining effective vendor relationships, tracking project progress, ensuring timely follow-up, and providing administrative support to help achieve departmental purchasing objectives.

Essential Functions

• Perform, monitor & manage entry of all new items into our system.
• Create and test EDI ordering process of vendors within areas of specific departmental responsibilities.
• Review Ads for in stock position & ensure Ad orders are here and to stores on time.
• Review and record Ad results after Ad Event ends.
• Follow-up/ Processing of Invoice discrepancies.
• Review and updating of MSL’s based on Purchasing Agent direction.
• Review outstanding orders and follow up on orders not received past ship / cancellation dates.
• Manages calls, email, distribution center and store issues, along with scheduling appointments for Purchasing Agent.
• Ad entry in Adserts & KCX systems.
• Manages Store Ad/scanning (all clerical) type issues.
• Generate reports and orders from company computer software on a regular basis.
• Provide new SKU information to our Ecommerce team.
• Organize and execute routine price checks on key items.
• Create and/or release purchase orders as directed by the purchasing agent.
• Post critical departmental information on Company Learning Management System.
• Assist at our Farm & Home Supply store locations for product resets and Grand Openings.
• Travel to trade shows will be required 2 twice a year via plane or vehicle.
• Lifting capability up to and includes 25lbs.
• Consistent attendance for regularly scheduled shifts is required.

Other Duties:

• Other duties and responsibilities that may be required to meet the needs of the business.

Minimum Requirements of Training and Experience

The ideal candidate must possess strong computer skills, including proficiency in Excel and Microsoft Office, as well as excellent organizational abilities. They should be detail-oriented, highly accurate in data entry, and demonstrate solid mathematical and analytical skills, along with strong communication abilities.Previous retail experience preferred but not required.

Please note that this job description is not designated to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this position and may change at any time.

Our Full-Time Team Members have access to a comprehensive benefits package designed to support their health and financial well-being by enrolling in medical, vision, dental, and life insurance coverage, along with a 401(k)-retirement plan to help build for the future. A variety of additional supplemental benefits are also available, allowing you to tailor coverage to fit your individual needs.

Team Members receive a competitive discount after the first 30 days of employment as well as several other exclusive retail perks.