Purchasing Agent Assistant

Farm & Home Supply; Quincy (IL); On-site; USD 22,041 - 24,796; Full time

Benefits offered by this job

Health, Vision, Dental Insurance

Life Insurance

401(k) retirement plan

Employee discount after 30 days

Job summary

Farm & Home Supply is seeking a Purchasing Support Associate to assist Purchasing Agents with vendor relationships, item entry, ad coordination, and reporting. You will help coordinate follow-ups, tests for EDI ordering, and provide administrative support to meet departmental purchasing goals.

The role requires strong Excel and MS Office skills, attention to detail, and good communication. Retail experience is a plus, with travel for trade shows up to twice yearly and a weight lifting

Qualifications

• Strong computer skills with proficiency in Excel and Microsoft Office and excellent organizational abilities.
• Detail-oriented with high accuracy in data entry and strong mathematical/analytical skills and good communication.
• Retail experience preferred but not required.

Responsibilities

• Enter new items into the system and monitor data accuracy.
• Create and test EDI ordering processes for vendors.
• Review ad positions to ensure timely in-store ad orders and updates.
• Record ad results after events and resolve invoice discrepancies.
• Update vendor and product information as directed by Purchasing Agent.
• Generate routine reports and assist with store/product resets as needed.

Skills

Excel

Data entry

Microsoft Office

Tools

MS Office Suite

Job description

Reports to: Purchasing Agent / Director of Purchasing

Classification: Hourly, Non-Exempt/ Full-Time

Job Summary

This position supports Purchasing Agents within assigned departments by providing vendor customer service, coordinating follow-up on purchasing activities, and assisting with special projects as assigned by the Purchasing Agent or the Director of Purchasing. Responsibilities include maintaining effective vendor relationships, tracking project progress, ensuring timely follow-up, and providing administrative support to help achieve departmental purchasing objectives.

Essential Functions

• Perform, monitor & manage entry of all new items into our system.
• Create and test EDI ordering process of vendors within areas of specific departmental responsibilities.
• Review Ads for in stock position & ensure Ad orders are here and to stores on time.
• Review and record Ad results after Ad Event ends.
• Follow-up/ Processing of Invoice discrepancies.
• Review and updating of MSL’s based on Purchasing Agent direction.
• Update vendor maintenance information.
• Review outstanding orders and follow up on orders not received past ship / cancellation dates.
• Manages calls, email, distribution center and store issues, along with scheduling appointments for Purchasing Agent.
• Ad entry in Adserts & KCX systems.
• Manages Store Ad/scanning (all clerical) type issues.
• Generate reports and orders from company computer software on a regular basis.
• Provide new SKU information to our Ecommerce team.
• Organize and execute routine price checks on key items.
• Create and/or release purchase orders as directed by the purchasing agent.
• Post critical departmental information on Company Learning Management System.
• Assist at our Farm & Home Supply store locations for product resets and Grand Openings.
• Travel to trade shows will be required 2 twice a year via plane or vehicle.
• Lifting capability up to and includes 25lbs.
• Consistent attendance for regularly scheduled shifts is required.

Other Duties

• Please note that this job description is not designated to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this position and may change at any time.
• Other duties and responsibilities that may be required to meet the needs of the business.

Minimum Requirements Of Training And Experience

The ideal candidate must possess strong computer skills, including proficiency in Excel and Microsoft Office, as well as excellent organizational abilities. They should be detail-oriented, highly accurate in data entry, and demonstrate solid mathematical and analytical skills, along with strong communication abilities. Previous retail experience preferred but not required.

Benefit Package

Our Full-Time Team Members have access to a comprehensive benefits package designed to support their health and financial well-being by enrolling in medical, vision, dental, and life insurance coverage, along with a 401(k)-retirement plan to help build for the future. A variety of additional supplemental benefits are also available, allowing you to tailor coverage to fit your individual needs.

Team Members receive a competitive discount after the first 30 days of employment as well as several other exclusive retail perks.

Wage Range: $16.00-$17.50/hour