Purchasing Agent

ABC Companies; Town of Florida (NY); On-site; USD 48,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Company-Paid Short-Term Disability保险

Job summary

ABC Companies is seeking a Purchasing Agent in Winter Garden, FL to coordinate procurement activities and maintain optimal inventory levels for nationwide operations. The role focuses on purchasing, tracking, and timely delivery of materials, while supporting data-driven procurement decisions.

The ideal candidate has experience in purchasing and data analysis, with strong Excel skills and a collaborative mindset to work with suppliers and internal teams.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in Supply Chain Management, Business, Procurement, or a related field preferred.
• Previous experience in purchasing, procurement, supply chain, inventory management, planning, or a related field preferred.
• Experience working with purchase orders, vendors, inventory, or procurement systems preferred.
• Strong Microsoft Excel skills preferred.

Responsibilities

• Monitor inventory levels and identify purchasing needs to support operational requirements.
• Prepare, issue, and manage purchase orders to approved suppliers.
• Track open purchase orders and ensure timely delivery of products and materials.
• Verify that received orders are accurate and resolve discrepancies with suppliers when necessary.
• Follow up with suppliers regarding order confirmations, changes, delays, or delivery concerns.

Skills

Purchasing coordination

Inventory monitoring

Vendor relationship management

Data analysis

Communication

Education

High school diploma

Associate's or Bachelor's degree in Supply Chain Management, Business, Procurement, or related field preferred

Tools

Microsoft Excel

Microsoft Office Suite

Job description

Position: Purchasing Agent

Location: Winter Garden, FL

Job Id: 1245

# of Openings: 1

ABC Companies is a leading provider of transportation solutions, offering vehicles for 8-81 passengers, along with parts, service, and financing to support fleet operators across North America. Family-owned and operated since 1972, ABC is driven by its mission to advance the transportation industry through innovative, collaborative solutions that redefine the standard. Guided by its core values of Integrity, Trust, Collaboration, and Innovation, ABC is committed to delivering customer-focused, high-quality solutions that enhance safety, performance, and reliability.

Join ABC Companies as a Purchasing Agent and play a key role in keeping our operations running smoothly. In this collaborative position, you'll work closely with suppliers and internal teams to ensure materials and parts are purchased, tracked, and delivered on time to support our nationwide operations. If you enjoy problem‑solving, analyzing data, building supplier relationships, and making an impact through efficient procurement, this is an excellent opportunity to grow your career with an industry leader in commercial transportation.

Benefits & Perks

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Retirement Plan
• Company-Paid Short-Term Disability Insurance
• Company-Paid Long-Term Disability Insurance
• Company-Paid Basic Life & AD&D Insurance
• Voluntary Term Life & AD&D Insurance
• Flexible Spending Accounts (FSA)
• Hospital Indemnity Insurance
• Employee Assistance Program (EAP)
• Paid Time Off (PTO)
• Paid Holidays
• Training and Professional Development Opportunities
• Career Growth and Advancement Opportunities

Benefits eligibility and offerings are subject to plan terms and company policies.

Position Overview

The Purchasing Agent is responsible for supporting the procurement process by ensuring materials, parts, and supplies are purchased accurately, delivered on time, and maintained at appropriate inventory levels to support business operations. This role partners closely with suppliers and internal departments to monitor inventory, issue purchase orders, track deliveries, manage backorders, and maintain accurate purchasing data while helping drive operational efficiency throughout the supply chain.

What Success Looks Like

In this role, you'll make an impact by:

• Maintaining appropriate inventory levels to support uninterrupted business operations.
• Building strong relationships with suppliers and internal stakeholders to ensure timely and accurate deliveries.
• Proactively monitoring orders and resolving backorders or supply issues before they impact operations.
• Delivering accurate purchasing data and reporting that supports informed business decisions.
• Contributing to a collaborative procurement team focused on continuous improvement, efficiency, and customer service.

Key Responsibilities

Procurement & Purchasing

• Monitor inventory levels and identify purchasing needs to support operational requirements.
• Prepare, issue, and manage purchase orders to approved suppliers.
• Track open purchase orders and ensure timely delivery of products and materials.
• Verify that received orders are accurate and resolve discrepancies with suppliers when necessary.
• Follow up with suppliers regarding order confirmations, changes, delays, or delivery concerns.

Inventory & Supply Chain Support

• Monitor inventory availability and proactively communicate purchasing needs.
• Create and distribute backorder reports to internal departments and external stakeholders.
• Collaborate with Operations, Warehouse, Parts, and other departments to ensure products are ordered and delivered according to business needs.
• Support inventory planning activities to minimize shortages and improve product availability.

Data Management & Reporting

• Maintain accurate purchasing records by updating internal systems with order details, vendor information, pricing, quantities, and delivery dates.
• Analyze purchasing and inventory data using Microsoft Excel and other reporting tools.
• Generate reports and provide data analysis to support procurement and planning initiatives.
• Maintain accurate documentation and purchasing records.

Team Collaboration

• Provide purchasing support and cross‑coverage for other Purchasing Agents as needed.
• Assist with departmental projects and continuous improvement initiatives.
• Work collaboratively with suppliers and internal business partners to improve procurement processes.
• Perform additional duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in Supply Chain Management, Business, Procurement, or a related field preferred.
• Previous experience in purchasing, procurement, supply chain, inventory management, planning, or a related field preferred.
• Experience working with purchase orders, vendors, inventory, or procurement systems preferred.
• Strong Microsoft Excel skills preferred.
• Proficiency with Microsoft Office Suite.
• Ability to work independently with minimal supervision while managing multiple priorities.

Skills

• Purchasing and procurement coordination
• Inventory monitoring and supply planning
• Vendor relationship management
• Microsoft Excel and data analysis
• Strong analytical and problem‑solving skills
• Excellent verbal and written communication
• Strong organizational and time management skills
• Attention to detail and accuracy
• Ability to manage multiple priorities in a fast‑paced environment
• Professionalism and customer service mindset
• Collaborative team player
• Self‑motivated with the ability to work independently

Physical Demands

• Ability to remain in a stationary position while working at a computer for extended periods.
• Ability to occasionally move throughout the office and warehouse environment.
• Ability to lift and move items weighing up to 20 pounds on an occasional basis.
• Frequent use of computers, telephones, and other standard office equipment.
• Ability to visually review reports, spreadsheets, and purchasing documentation with accuracy.

Equal Opportunity Employer

ABC Companies is an equal opportunity employer. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.