Purchasing Agent

Williams Rebuild; Santa Clarita, Northern (CA, KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Williams Rebuild, a family-owned Southern California homebuilder with 30+ years of experience, seeks a Purchasing Agent to support estimating and purchasing of materials and subcontractors. You will help maintain cost controls, bid processes, and vendor documentation to ensure quality and reliability.

Based in an office in Southern California, you will coordinate with the purchasing department to prepare bid packages, negotiate contracts, and analyze bids for accuracy and value.

Qualifications

• 3+ years purchasing experience in residential construction.
• Thorough knowledge of home building construction, estimating, schedules, and purchasing processes.
• Experience in subcontractor negotiations and cost controls.
• Excellent communication and problem-solving skills.
• Proficient in MS Office and computer skills.

Responsibilities

• Assist purchasing with estimating and purchasing of materials and hiring subcontractors.
• Prepare bid packages and solicit bids from at least three subcontractors.
• Negotiate and prepare contracts, amendments, and related documents.
• Maintain costs, specifications, scopes, budgets, and cost changes.

Skills

Purchasing

Negotiation

Cost control

MS Office

Communication

Education

Associate's degree in Business

Bachelor’s degree in Business

High School Diploma

Tools

Newstar

Job description

Description

At Williams Rebuild, we don’t just build houses— we restore peace of mind. As a family-owned, Southern California-native homebuilder with over 30 years of trusted experience, we are dedicated to helping families navigate the rebuilding process with confidence, clarity, and genuine care.

Our team provides the expert guidance, quality craftsmanship, and streamlined processes necessary to help our communities move forward. We fundamentally believe that new beginnings rise from the ashes, and we are ready to get to work.

If you are looking for a meaningful career with a tight-knit, purpose-driven team that treats employees like family, we invite you to build the future with us.

Take a look at our website to learn more about our mission and our team: www.williamsrebuild.com

Summary/Job Duties:

• The Purchasing Agent will provide support to the purchasing department and division by assisting with estimating and purchasing of materials and hiring subcontractors to maintain a competitive edge on costs while meeting the company’s standards of quality, reliability, and overall performance of subcontractors and suppliers.
• Prepare bid packages and send to subcontractors for bidding process with a minimum of three competitively priced subcontractors.
• Negotiate and prepare contracts, amendments, back charges, and all other purchasing related documentation with accuracy.
• Maintain complete understanding of costs, specifications, scopes, target budgets, changes in costs, manage cost reduction efforts and the rebidding process.
• Analyze bids for accuracy/completeness and conformance to bid scopes and make subcontractor hiring recommendations based on cost, expertise of subcontractor, work history.
• Award packages for onsite and offsite trades.
• Collect subcontractor/consultant paperwork and set up as a vendor.
• Process purchase orders and contracts/change orders in Newstar.
• Research invoice or purchase order issues as needed.
• Coordinate and participate in value engineering meetings.
• Assist predevelopment with preliminary budgets for new projects.
• Manage and maintain job specifications and scopes of work.
• Research and maintain up to date knowledge of construction pricing and labor rates.
• Oversee proper documentation for all labor, material, and subcontract cost information.
• Attend budget meetings to report on construction cost changes and variances.

Requirements

• High School Diploma required; Associates or Bachelor’s in Business or similarly related major, preferred.
• 3+ years purchasing experience in residential construction, preferred.
• Thorough knowledge of home building construction, estimating, construction schedules, and purchasing processes.
• Experience in subcontractor negotiations and cost controls.
• Excellent communication and problem-solving skills.
• Proficient in MS Office suite experience and computer skills.
• Requires the ability to work while functioning under the pressure of problem solving and managing time sensitive deadlines.
• This role is primarily based in an office environment at a desk, which requires a significant portion of the day in a stationary position (sitting/standing) and will be expected to constantly operate computer hardware and standard office machinery. High visual acuteness is required for the consistent use of a computer monitor throughout the day. Occasionally, this position may involve stooping, bending, or lifting up to 25 pounds.

DISCLAIMER: Please note this job description is not designed to be a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employee may be asked to perform other duties as assigned. Williams & Watt/Williams Rebuild is an Equal Opportunity Employer.