Purchasing Agent

Rescue Essentials; Leland (NC); In loco; USD 52.000 - 75.000; Tempo pieno

Descrizione del lavoro

Rescue Essentials is seeking a Purchasing Agent to coordinate and manage procurement activities, ensuring timely and cost-effective purchasing of products, materials, and supplies. You will work with vendors and internal teams to keep inventory aligned with operations and provide accurate records.

The ideal candidate has strong organizational and communication skills, with experience in purchasing and vendor relations.

Competenze

• High school diploma or equivalent.
• Strong organizational, analytical, and time‑management skills.
• Excellent attention to detail and accuracy.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and collaboratively with internal departments and external vendors.
• Strong problem‑solving skills and a proactive approach to resolving issues.

Mansioni

• Prepare, process, and monitor purchase orders to ensure timely delivery of products and materials.
• Communicate with domestic vendors regarding pricing, product availability, order status, lead times, and delivery schedules.
• Request and evaluate vendor quotes, compare pricing, and identify cost‑saving opportunities.
• Negotiate pricing, payment terms, and delivery schedules with suppliers when appropriate.
• Monitor inventory levels and assist with purchasing decisions to maintain adequate stock.
• Track open purchase orders and proactively follow up on delayed or outstanding orders.
• Review purchase orders, invoices, and receiving documents for accuracy and resolve discrepancies.
• Maintain accurate purchasing records, supplier information, and documentation within company systems.
• Assist with matching company credit card receipts and reconciling purchasing transactions in the company system.
• Develop and maintain positive working relationships with vendors and suppliers.
• Coordinate with warehouse, operations, sales, and accounting departments to ensure purchasing needs are met.
• Monitor vendor performance, including pricing, quality, and on-time delivery.
• Identify opportunities to improve purchasing processes, reduce costs, and increase efficiency.
• Perform other purchasing and administrative duties as assigned.

Conoscenze

Organizational skills

Analytical thinking

Time management

Attention to detail

Communication skills

Vendor management

Purchasing experience

Formazione

High school diploma or equivalent

Strumenti

Excel

Outlook

Descrizione del lavoro

Education Requirement: High School Diploma or Equivalent; college degree not required.

Position Summary

The Purchasing Agent is responsible for coordinating and managing purchasing activities to ensure the timely and cost-effective procurement of products, materials, and supplies. This position works closely with vendors and internal departments to maintain appropriate inventory levels, obtain competitive pricing, monitor purchase orders, and ensure materials are available to support business operations.

The ideal candidate has strong organizational and communication skills, attention to detail, and the ability to manage multiple purchasing activities simultaneously. Previous procurement or purchasing experience is preferred.

A college degree is not required. Candidates with relevant purchasing experience, strong computer skills, and a demonstrated ability to manage vendor relationships and purchasing processes are encouraged to apply.

Essential Duties and Responsibilities

• Prepare, process, and monitor purchase orders to ensure timely delivery of products and materials.
• Communicate with domestic vendors regarding pricing, product availability, order status, lead times, and delivery schedules.
• Request and evaluate vendor quotes, compare pricing, and identify cost‑saving opportunities.
• Negotiate pricing, payment terms, and delivery schedules with suppliers when appropriate.
• Monitor inventory levels and assist with purchasing decisions to maintain adequate stock.
• Track open purchase orders and proactively follow up on delayed or outstanding orders.
• Review purchase orders, invoices, and receiving documents for accuracy and resolve discrepancies.
• Maintain accurate purchasing records, supplier information, and documentation within company systems.
• Assist with matching company credit card receipts and reconciling purchasing transactions in the company system.
• Develop and maintain positive working relationships with vendors and suppliers.
• Coordinate with warehouse, operations, sales, and accounting departments to ensure purchasing needs are met.
• Monitor vendor performance, including pricing, quality, and on-time delivery.
• Identify opportunities to improve purchasing processes, reduce costs, and increase efficiency.
• Perform other purchasing and administrative duties as assigned.

Qualifications

Required

• High school diploma or equivalent.
• Strong organizational, analytical, and time‑management skills.
• Excellent attention to detail and accuracy.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and collaboratively with internal departments and external vendors.
• Strong problem‑solving skills and a proactive approach to resolving issues.

Preferred

• Previous experience in purchasing, procurement, or supply chain operations.
• Experience communicating and negotiating with vendors and suppliers.
• Experience with inventory management and purchase order processing.
• Familiarity with ERP, inventory management, or purchasing software.