Purchasing Agent

Redwood Living Inc; Independence Township (OH); On-site; USD 55,000 - 85,000; Full time

Job summary

Redwood Living Inc Independence, Ohio, is seeking a Purchasing Agent to evaluate and onboard vendors, solicit and review bids, and ensure contracts align with the scope of work and budget. The Purchasing Agent role supports construction operations and accounting teams with a proactive, project-focused approach.

You’ll create purchase orders, manage change orders, and maintain vendor performance data while promoting Redwood standards. A strong negotiation skillset is essential for success.

Qualifications

• Bachelor’s degree or 2–3 years related experience.
• Strong negotiating skills.
• Strong decision-making skills.
• Financial skills, particularly budget management.
• Excellent written and verbal communication.

Responsibilities

• Solicit, negotiate, and review contractor/vendor bids and ensure Redwood expectations and standards are adhered to.
• Create and execute all purchase orders and trade agreements prior to project start date.
• Create and execute all relevant change orders.
• Create all project specific exhibits as assigned.
• Provide proper business justification for over budget contractual documents.
• Assist construction accounting as needed with invoice discrepancies related to contractual documentation.
• Collaborate with construction operations on cost analysis and budget creation for new projects.
• Collaborate with Director of Construction on vendor/contractor performance, quality, and costing data with existing companies plus assist in new vendor/contractor onboarding.
• Provide support to RCC team members for key administrative tasks.
• Attend and/or lead all relevant meetings as assigned.
• Visit active construction projects as directed.
• All other related duties as assigned.

Skills

Respect & leadership

Work under pressure

Time management

Strong communication

Budget management

Microsoft Office

Education

Bachelor’s degree or 2–3 years related experience

Tools

Microsoft Office

Estimating software

Job description

Purchasing Agent

Redwood Living Inc Independence, Ohio, United States

About this position

Location: Independence, OH

About Redwood

At Redwood Living, Inc. (“Redwood”), we believe our success is driven by the people who power us. We are proud to be a multi-state employer with a growing team of over 650 employees committed to building neighborhoods and careers that thrive. Our employees are passionate, talented, and empowered to make decisions that positively impact the lives of our residents. From on-site teams to corporate leadership, every Redwood team member plays a vital role in delivering exceptional experiences. We foster a culture rooted in integrity, open communication, and a commitment to exceeding expectations.

As we continue to expand our footprint and grow our team, we seek individuals who share our values and are excited to contribute to a dynamic, forward-thinking organization. At Redwood, you’ll find more than a job - you’ll find a place to grow, lead, and make a difference.

We live by eight core values that guide everything we do:

• Do One Thing Really Well
• Be Entrepreneurial
• Serve Those You Lead
• Deliver More Than Expected
• Communicate Openly and Honestly
• Instill Family and Team Spirit
• Demonstrate Integrity and Authenticity
• Be Nice and Have Fun

Position Overview

Under the direction of the Purchasing Manager, the Purchasing Agent will be responsible for evaluating and onboarding new vendors, soliciting and reviewing vendor bids to ensure compliance and accuracy in accordance with the scope of work, architectural details, and budget. The Purchasing Agent role involves soliciting and negotiating bids, executing all necessary contractual documents, and ensuring vendor performance meets company standards. The ideal candidate will combine meticulous attention to detail with effective collaboration, providing critical support to both construction operations and accounting teams. The position requires a proactive, project-focused approach to manage change orders, project-specific exhibits, and budget adherence, ensuring all projects are set up for success from the earliest stages. As such, you will be expected to act as a Redwood brand ambassador, promote our brand, and provide the best resident experience possible.

All Redwood employees are expected to conduct all organizational business and practices in accordance with Redwood company policies.

Duties & Responsibilities

• Solicit, negotiate, and review contractor/vendor bids and ensure Redwood expectations and standards are adhered to.
• Create and execute all purchase orders and trade agreements prior to project start date maintaining department standards and expectations.
• Create and execute all relevant change orders.
• Create all project specific exhibits as assigned.
• Provide proper business justification for over budget contractual documents.
• Assist construction accounting as needed with invoice discrepancies related to contractual documentation.
• Collaborate with construction operations on cost analysis and budget creation for new projects.
• Collaborate with Director of Construction on vendor/contractor performance, quality, and costing data with existing companies plus assist in new vendor/contractor onboarding.
• Provide support to RCC team members for key administrative tasks.
• Attend and/or lead all relevant meetings as assigned.
• Visit active construction projects as directed.
• All other related duties as assigned.

Required Skills

• Respectfulness, trustworthiness, empathy and leadership
• The ability to work under pressure
• Excellent time management skills
• Strong communication skills and general business acumen
• The ability to communicate and interact with employees at all organizational levels
• Proven ability to plan, organize and implement multiple tasks/projects on a concurrent, real-time basis
• Self-starter with good work ethic and ability to prioritize

Required Qualifications

• Bachelor’s Degree or 2-3 years of related experience
• Strong negotiating skills
• Strong decision-making skills
• Financial skills, particularly focusing on budget management
• Strong communication skills, both verbal and written
• General computer proficiency, especially Microsoft office
• Valid Driver’s License
• Familiarity in estimating software

Physical Requirements

• Must be able to use standard office equipment such as computers, desk phones, cell phones, photocopiers, etc.
• Must be able to navigate stairs occasionally, particularly in the event of elevator outages or during emergency situations.
• Must be able to sit for extended periods of time, stand, bend, and walk with the ability to lift 30 pounds occasionally.

Attendance and Scheduling

• Punctuality and consistent attendance are essential for success in this role, and employees must adhere to set start times and assigned schedules.
• Travel expectations are 15%–25%.

Work Environment

• Job is performed in-office and in construction environments.
• Work is performed in both indoor and outdoor environments, with regular exposure to heat, cold, rain, snow, and damp conditions.
• May occasionally be exposed to low-level noise from power tools and equipment.
• The employee is expected to be aware of and follow all company safety policies during travel and construction site visits.
• Exposure to varying indoor temperatures depending on location in the building and season.
• Combination of natural daylight and standard office lighting throughout the workspace.
• Movement across multiple flooring types, including tile, carpet, and other transitions.
• An open workspace layout, defined by a shared space without traditional enclosed offices or high-walled cubicles, may introduce distractions or reduce privacy.
• Possibility of shared desk spaces.

Discover the amazing benefits and perks that Redwood Apartment Neighborhoods offers! Visit our website today to learn more and see why Redwood is a great place to work : Redwood Apartment Neighborhoods | Employee Benefits & Perks

Redwood Living, Inc. is an equal opportunity employer. Redwood strictly prohibits and does not tolerate illegal discrimination, and Redwood provides equal employment opportunities to employees and applicants without regard to race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.