Purchasing Agent

Pan-Pacific Mechanical; Fountain Valley (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Pan-Pacific Mechanical is seeking a Purchasing Agent in California to source and negotiate with suppliers for mechanical and plumbing projects. You will manage purchase orders, budgets, and supplier relations to ensure timely material delivery and project success.

You will work closely with Project Managers and estimators, maintain purchasing logs, and gain product knowledge to recommend suitable products for submittals.

Qualifications

• 3+ years of purchasing experience, preferably in the plumbing and mechanical.
• Proficiency with MS Office Suite (Word, Excel, Outlook).
• Experience with Viewpoint Software or similar accounting platforms.
• Strong communication, teamwork, and ability to multi-task.
• Self-starter with initiative and problem-solving ability.

Responsibilities

• Attend meetings to update staff on pricing, expediting, and project updates.
• Prepare and issue purchase orders; monitor budgets and delivery schedules.
• Coordinate purchasing with Project Manager and suppliers.
• Review specifications and recommend products for submittals.
• Enter purchase orders into Vista daily.
• Interact with estimators, project managers, and vendors on pricing.

Skills

MS Office Suite

Verbal and written communication

Team collaboration

Multitasking

Problem solving

Tools

Viewpoint Software

Job description

Job Description

Job Description

About the Role:

The Purchasing Agent is responsible for sourcing and negotiating with suppliers and trade partners using information from scopes of work and specifications for the purpose of fulfilling the material and equipment needs for each assigned project. The Purchasing Agent will work closely with all team members involved in the development and construction of assigned projects. Additionally, the Purchasing Agent will be required to maintain database assemblies, establish and maintain budgets, issue Purchase Orders and provide support as required for processing correct payment of trade partners and suppliers.

Responsibilities:

• Attend meetings to update the staff on projects, pricing, and expediting.
• Protect pricing and issue purchase orders.
• Monitor material and equipment budgets on all projects.
• Prepare and resolve all back charges to suppliers.
• Attend Preconstruction meetings
• Coordinate purchasing responsibilities with the Project Manager.
• Review the project specifications and recommending products for submittals.
• Maintain the project notebook containing Purchasing Log, Purchase Orders, Pricing Sheets, Submittal Logs, Specifications, Quotes, etc.
• Communicate with: Estimators on pricing changes, Project Managers on project related issues, Suppliers and vendors on project, pricing, and relational issues.
• Prepare and resolve all back charges to suppliers.
• Interact closely with other PAs and the accounting department.
• Maintain pricing and delivery schedules.
• Act as a liaison between Project Managers, Purchasing, and Vendors.
• Respond to purchasing inquiries and maintain vendor/source information.
• Assist with weekly order status reporting.
• Enter Purchase orders into Vista daily
• Gain product knowledge.

Qualifications:

• 3+ years of purchasing experience, preferably in the plumbing and mechanical.
• Knowledge of Viewpoint Software or other accounting platforms, a plus.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Excellent verbal and written communication skills. Possess exceptional interpersonal communication skills.
• Ability to work independently, take initiative, set priorities, and see projects through to completion.
• Strong service orientation.
• Must be a strong problem solver who is a self-starter with energy, drive and determination to accomplish goals and demonstrated ability to multi-task, set priorities, stay focused, and set clear milestones.
• Must be able to communicate in a professional manner, be able to work with various personalities and work styles, and be a collaborative team-player.
• Proficient with MS Office Suite(Word, Excel, Outlook).

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

Company Description

Join the leading full-mechanical contractor in the Western U.S—now expanding nationwide.

Pan-Pacific Mechanical is not just growing—we’re building some of the most complex, high-visibility commercial, industrial, and healthcare projects in the country. Our teams thrive in a fast-paced, design-build environment where production excellence, technical expertise, and ownership mindset are rewarded, backed by a culture that truly sets us apart. Our team members benefit from long-term career growth, strong leadership support, and a shared success model—including 100% employee ownership (ESOP), 401(k) matching, and clear advancement opportunities.