PURCHASING AGENT

Extech Building Materials Corp; East Rutherford (NJ); On-site; USD 45,000 - 60,000; Full time

Job summary

Extech Building Materials Corp in East Rutherford seeks a Purchasing Coordinator for full-time work. This role involves creating and managing purchase orders, verifying order details, and developing supplier relationships while monitoring vendor performance.

Candidates should possess strong organizational and communication skills along with a 2-year degree. The position requires the ability to manage multiple tasks, and travel between NJ and NY locations as necessary.

Qualifications

• Strong organizational, time management, and follow-up skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Basic math skills, including unit of measure conversions.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Ability to travel between all NJ & NY locations when necessary.

Responsibilities

• Create and manage purchase orders for stock and non-stock materials.
• Verify purchase order confirmations, pricing, quantities, and lead times.
• Source products and obtain pricing and availability from vendors.
• Develop and maintain strong supplier relationships.
• Monitor vendor performance and follow up on outstanding purchase orders.
• Coordinate product returns, credits, and claims for incorrect materials.
• Communicate shipment delays and supply chain issues to teams.

Skills

Organizational skills

Time management

Verbal communication skills

Written communication skills

Attention to detail

Basic math skills

Ability to multitask

Education

2 Year Degree

Job description

East Rutherford - East Rutherford, NJ 07073

Overview

Salary Range

Position Type

Full Time

Job Shift

Day

2 Year Degree

Travel Percentage

Up to 50%

Category

Purchasing - Procurement

Description

• Create and manage purchase orders for stock and non-stock materials.
• Verify purchase order confirmations, pricing, quantities, unit of measure, and lead times.
• Source products and obtain pricing and availability from vendors.
• Develop and maintain strong supplier relationships.
• Monitor vendor performance and follow up on outstanding purchase orders.
• Coordinate product returns, credits, and claims for damaged, missing, or incorrect materials.
• Obtain proof of delivery and supporting documentation for direct shipments.

Order Tracking & Communication

• Track and monitor incoming purchase orders and delivery schedules.
• Maintain accurate purchase order status and delivery dates within Prophet 21 (P21).
• Communicate shipment delays, shortages, and supply chain issues to Sales and Operations teams.
• Respond promptly to purchasing-related emails and inquiries.
• Work closely with internal departments to ensure customer expectations are met.

Inventory & Administrative Support

• Assist in maintaining proper inventory levels to support customer demand.
• Research and process special-order and non-stock items.
• Review aging purchase orders and determine closure or corrective action.
• Work with Accounting to resolve invoicing discrepancies and vendor billing issues.
• Perform general administrative duties and support special projects as needed.

Qualifications

Required

• Strong organizational, time management, and follow-up skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Basic math skills, including unit of measure conversions.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Ability to travel between all NJ & NY locations when necessary.

Preferred

• Knowledge of building materials, construction products, or distribution.
• Experience in purchasing, procurement, inventory management, or supply chain operations.
• Experience using an ERP system.

Systems

• Experience with Epicor Prophet 21 is a plus but not required.
• Training will be provided on all company systems and processes.