Purchasing Coordinator

Persistent Systems; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Persistent Systems, headquartered in New York City, is seeking a Buyer to support procurement operations and supplier communications. You will help maintain records, expedite orders, and assist the buying team with administrative tasks across purchasing and supply chain workflows.

The role emphasizes accuracy, collaboration, and timely processing, with exposure to ERP systems and weekly reporting tasks. This position offers a stable, on-site working environment at our NYC headquarters.

Qualifications

• Minimum qualifications include experience in procurement, purchasing, or related administrative roles.
• Familiarity with ERP systems is advantageous.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational, multitasking, and attention to detail skills.
• Effective written and verbal communication abilities.

Responsibilities

• Comply with company purchasing policies and procedures
• Create and update purchase orders
• Monitor the Purchase Request (PR) portal for timely and accurate execution of orders
• Track purchase order due dates and align with supplier confirmations
• Support in expediting the delivery of goods/services to meet schedules
• Support in maintaining the ERP system with current products, pricing, and supplier information
• Communicate with suppliers regularly to confirm order receipts and resolve issues
• Provide general administrative support to the procurement team
• Collaborate with internal departments for smooth procurement processes
• Assist with weekly ad hoc reporting and vendor qualification/evaluation
• Ability to work within a healthy and collaborative team environment

Skills

Procurement experience

ERP familiarity

Microsoft Office

Organizational skills

Communication skills

Education

High school diploma

Tools

ERP software

Job description

Job Description & Responsibilities

Persistent Systems is actively seeking a Buyer to join our team at the New York City headquarters. In this role you will support the internal purchase order requests portal, expedite order processing, and assist the buying team with administrative tasks related to purchasing and supply chain operations. Your role involves maintaining accurate records, ensuring seamless communication with suppliers, and supporting the overall procurement process.

Position Responsibilities

• Comply with company purchasing policies and procedures
• Create and update purchase orders
• Monitor the Purchase Request (PR) portal for timely and accurate execution of orders
• Track purchase order due dates and align with supplier confirmations
• Support in expediting the delivery of goods/services to meet schedules
• Support in maintaining the ERP system with current products, pricing, and supplier information
• Communicate with suppliers regularly to confirm order receipts and resolve issues
• Provide general administrative support to the procurement team
• Collaborate with internal departments for smooth procurement processes
• Assist with weekly ad hoc reporting and vendor qualification/evaluation
• Ability to work within a healthy and collaborative team environment

Job Qualifications & Experience

Minimum Qualifications

• High school diploma
• Experience in procurement, purchasing, or related administrative roles
• Familiarity with ERP systems is advantageous
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Excellent organizational, multitasking, and attention to detail skills
• Effective written and verbal communication abilities