Purchasing Agent

Mac Papers and Packaging,; Jacksonville (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Mac Papers + Packaging, headquartered in Jacksonville, FL, seeks a Purchasing Agent to manage supplier PO activity and ensure timely delivery and invoicing. The role requires 2+ years in procurement, strong data skills with Excel and ERP, and excellent communication with buyers and accounts payable.

Responsibilities include PO tracking, data accuracy, cost updates, and resolving invoice variances, including drop-ship orders, in a fast-paced office environment.

Qualifications

• 2+ years of experience in procurement, supply chain, or purchasing; distribution/logistics experience preferred.
• Proficiency in Excel and ERP systems.
• Excellent communication and negotiation skills.
• Ability to work cross-functionally and manage multiple priorities in a fast-paced environment.
• Knowledge of sourcing strategies, contract terms, and supplier relationship management.
• Knowledge of procurement best practices, industry trends, and regulations.
• Strong attention to detail and organizational skills.
• Must read and communicate in English.
• Must be able to work independently and with a team.
• Must pass a drug screen and criminal background check.

Responsibilities

• Own tracking of supplier PO status, open order activity, delivery updates, cost changes, and invoice-related issues.
• Build strong relationships with suppliers and internal partners.
• Ensure PO data is updated accurately and timely (costs, delivery dates, quantities, confirmations).
• Collaborate with buying and sourcing to address supply gaps.
• Proactively communicate delays, discrepancies, or supplier concerns to management.
• Resolve cost discrepancies with Sourcing, MDM, and internal stakeholders.
• Research and resolve Medius invoice-to-PO variances for assigned suppliers.
• Identify recurring variances for process improvement or supplier follow-up.
• Place drop ship POs for 100% drop ship suppliers and ensure timely billing with customer service.
• Coordinate with internal teams to resolve issues impacting order flow and fulfillment.
• Other duties as assigned.

Skills

Analytical skills

Communication skills

Negotiation skills

Cross-functional collaboration

Multi-priority management

Attention to detail

English proficiency

Education

Bachelor’s degree in Supply Chain Management, Business Administration, Economics, or a related field

Tools

Excel

ERP systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Purchasing Agent

Full Time Headquarters, Jacksonville, FL, US

15 days ago Requisition ID: 2394

The Purchase Order Fulfillment Specialist is responsible for managing purchase order activity for an assigned group of suppliers within a specific line of business. This role supports the purchase order lifecycle, after orders are placed, ensuring POs are accurately maintained, supplier follow-up is completed, past-due orders are tracked, cost updates are processed, and invoice-to-PO variances are resolved in a timely manner. This position serves as the primary day-to-day contact for assigned supplier PO activity and works closely with buyers, accounts payable, and suppliers to ensure purchase orders move efficiently from placement through delivery and invoice resolution. (This is meant to be a guide. Duties may vary dependent upon management.))

Essential Position Functions:

Purchase Order Management

• After POs have been placed by the buying team, serve as the primary owner for tracking supplier PO status, open order activity, delivery updates, cost changes, and invoice-related issues.
• Build strong working relationships with assigned suppliers and internal business partners.
• Ensure PO data is updated accurately and in a timely manner, including changes related to costs, delivery dates, quantities, supplier confirmations, and other required order details.
• Collaborate with buying and sourcing team to address potential supply gaps.
• Communicate proactively with the manager and internal stakeholders regarding delays, discrepancies, or supplier concerns.
• Partner with Sourcing, MDM, and other internal stakeholders to resolve cost discrepancies.
• Research and resolve Medius invoice-to-PO variances for assigned suppliers.
• Identify recurring invoice variance trends or process deviations and communicate them to the manager for process improvement or supplier follow-up.

Drop Ship PO Support

• Placing drop ship purchase orders for assigned 100% drop ship suppliers.
• Ensure drop ship POs are processed accurately, completely, and within required timelines.
• Receive POs and collaborate with customer service in a timely manner to allow for timely billing of drop ships
• Partner with internal teams to resolve issues impacting order flow, supplier execution, or customer/order fulfillment.
• Other duties as assigned.

Education and/or Experience:

Bachelor’s degree in Supply Chain Management, Business Administration, Economics, or a related field is preferred.

• 2+ years of experience in procurement, supply chain, or purchasing is required; experience in a distribution or logistics environment preferred.
• Strong analytical skills and proficiency in Excel and ERP systems.
• Excellent communication and negotiation skills.
• Ability to work cross-functionally and manage multiple priorities in a fast-paced environment.
• Knowledge of sourcing strategies, contract terms, and supplier relationship management.
• Knowledge of procurement best practices, industry trends, and regulations.
• Strong attention to detail and organizational skills.
• Must be able to read and communicate in English, for safe and effective performance of the job and business operations.
• Must be able to work alone, and with a team.
• Must be able to pass a drug screen and criminal background check.

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Regularly required to walk and stand continuously for long periods of time.
• Talk or hear, both in person and by telephone.
• Reach with hands and arms.
• Specific vision requirements include close vision, distance vision and the ability to adjust focus.
• Lift up to 25 lbs.

Mental Demands

• Regularly required to use written and oral communication skills.
• Will interact regularly with managers and staff.
• Must be able to work independently with little supervision.
• Employee works primarily in an office environment, and the noise level is typically quiet.

Mac Papers + Packaging is an equal opportunity employer and makes employment decisions without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other protected category.