Administrative Assistant | Highmark Stadium

Legends Hospitality, LLC; United States; On-site; USD 28,000 - 34,000; Full time

Job summary

Legends Global is seeking an Administrative Assistant to join the Local Eats team at the NFL stadium, coordinating staffing, shifts and operational coverage for all concessions during gameday and events.

This role involves scheduling, payroll support, trainings, coordinating nonprofit fundraising, ensuring labor-law compliance, and collaborating with culinary, sales and operations teams to deliver seamless guest food and beverage experiences.

Qualifications

• Must be 18 years of age or older.
• Strong attention to detail.
• Able to demonstrate flexibility and quickly adapt to changes.
• Ability to be self-motivated and work independently and work well as a team player.
• Ability to work in a fast-paced environment.
• Proficiency in Microsoft Word, PowerPoint, and Excel.

Responsibilities

• Assist with scheduling employees across all concessions locations while aligning staffing levels with expected attendance, kickoff time, and event type (regular season, playoffs, concerts, etc.)
• Assist with time and payroll processing for the department
• Assist with in‑person trainings
• Assist with coordinating nonprofit organizations participating in concessions fundraising programs; tracking participation, hours worked, and confirm documentation for payouts/donations
• Ensure all staff and nonprofit participants comply with labor laws, health regulations, proper credentialing and company policies
• Collaborate cross‑functionally with culinary, sales, and operations teams to ensure seamless execution of guest food and beverage requirements.
• Adheres to the Legends Global and venue company policies.
• Other duties as assigned by management.
• Available to work non‑traditional hours (Nights, Weekends & Holidays)

Skills

Attention to detail

Flexible/adapt to changes

Self-motivated

Team player

Independent work

Fast-paced environment

Tools

Microsoft Word

PowerPoint

Excel

Job description

THE ROLE

We are looking for an Administrative Assistant to join our team Local Eats team. As a local eats admin, you will be coordinating staffing, shifts, and operational coverage for all food and beverage locations within an NFL stadium helping to deliver seamless gameday and event execution. If you are looking to be a part of the excitement and energy of live stadium events, this is your opportunity to join a fast-paced and team-oriented environment! Opening in the 2026 NFL season, The New Highmark Stadium will become the new home of the Buffalo Bills. As the largest construction project in Western New York history, this stadium will have state-of-the-art technology that will enhance the fan experience. Join us as we remember the past, while looking forward to the future.

ESSENTIAL FUNCTIONS

• Assist with scheduling employees across all concessions locations while aligning staffing levels with expected attendance, kickoff time, and event type (regular season, playoffs, concerts, etc.)
• Assist with time and payroll processing for the department
• Assist with in‑person trainings
• Assist with coordinating nonprofit organizations participating in concessions fundraising programs; tracking participation, hours worked, and confirm documentation for payouts/donations
• Ensure all staff and nonprofit participants comply with labor laws, health regulations, proper credentialing and company policies
• Collaborate cross‑functionally with culinary, sales, and operations teams to ensure seamless execution of guest food and beverage requirements.
• Adheres to the Legends Global and venue company policies.
• Other duties as assigned by management.
• Available to work non‑traditional hours (Nights, Weekends & Holidays)

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Must be 18 years of age or older
• Strong attention to detail.
• Able to demonstrate flexibility and quickly adapt to changes.
• Ability to be self‑motivated and work independently and work well as a team player.
• Ability to work in a fast‑paced environment.
• Proficiency in Microsoft Word, PowerPoint, and Excel.

COMPENSATION

Competitive salary of $22/hour commensurate with experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Ability to lift/move/maneuver up to 50 lbs. Constant standing, walking, bending, reaching and repetitive motions. Ability to work in all weather conditions. Exposure to loud noises (i.e., fireworks, voices, and audio systems), flashing lights, and extreme heat/cold.

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white‑label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world‑class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!

Notes: The essential responsibilities of this position are described below the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.