Purchasing Administrator

Intuvie Holdings LLC; Natick (MA); Presencial; USD 55.000 - 70.000; Jornada completa

Descripción de la vacante

Intuvie Holdings LLC in Natick, MA is seeking a detail-oriented Purchasing Administrator to support daily purchasing activities. You will process requisitions, create purchase orders in the ERP, and coordinate with suppliers to ensure timely delivery.

The role reports to the Supply Chain Manager and requires 1–2 years of purchasing or administrative experience, a high school diploma (associate degree preferred), strong Excel and MS Office skills, and a compliance mindset including FDA-related

Formación

• 1–2 years of purchasing or administrative experience.
• High school diploma or equivalent; associate degree preferred.
• Strong attention to detail and accuracy.
• Excellent communication with suppliers and internal teams.
• Experience with FDA compliance is preferred.

Responsabilidades

• Review requisitions and convert to purchase orders in the ERP system.
• Send purchase orders to suppliers and confirm pricing, quantities and delivery dates.
• Track open orders and shipments, expedite late deliveries.
• Coordinate vendor onboarding and master data.
• Resolve discrepancies between purchase orders, receipts and invoices.
• Monitor indirect supply levels and place replenishment orders.
• Maintain purchasing documentation per procedures and audit needs.

Conocimientos

Attention to detail

Organizational skills

Clear communication

MS Office, especially Excel

ERP experience

Purchasing experience

FDA compliance

Educación

High school diploma or equivalent

Associate degree in business or supply chain

Herramientas

ERP system

Descripción del empleo

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Purchasing Administrator

Natick, MA, US

4 days ago Requisition ID: 1024

Salary Range: $55,000.00 To $70,000.00 Annually

Position Title: Purchasing Administrator Department: Supply Chain

Reports To: Supply Chain Manager FLSA: Exempt

GENERAL SUMMARY

We are seeking a detail-oriented Purchasing Administrator to support the day-to-day administration of our purchasing activities. You will process requisitions and purchase orders, maintain accurate supplier and purchasing records, and coordinate with suppliers, receiving and finance to keep the procure-to-pay process running smoothly and in compliance with company policies and FDA requirements.

ESSENTIAL JOB FUNCTIONS

• Review requisitions for approvals and convert them into accurate purchase orders in the ERP system.
• Send purchase orders to suppliers and confirm pricing, quantities and delivery dates.
• Track open orders and shipments, expedite late deliveries, and update requesters on status.
• Coordinate vendor onboarding and offboarding, including required documents and master data.
• Resolve discrepancies between purchase orders, receipts and invoices so vendors are paid on time.
• Monitor indirect supply levels and place replenishment orders to prevent shortages.
• Maintain purchasing documentation per company procedures, FDA requirements and audit needs.

OTHER DUTIES AND RESPONSIBILITIES

• Maintain accurate purchasing records and prepare routine reports (e.g., open orders, spend).
• Gather supplier quotes and support the Buyer and Supply Chain Manager with procurement data.
• Other responsibilities when needed

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES

• Strong attention to detail and organizational skills with a high level of accuracy.
• Clear communication skills for working with suppliers and internal teams.
• Proficiency in MS Office, especially Excel; ERP or purchasing system experience is preferred.
• 1-2 years of purchasing or administrative experience with a high school diploma or equivalent; associate degree in business or supply chain management is preferred.
• Experience in a small business or startup environment working with FDA compliance is preferred.