Purchasing Administrator

Intuvie; Natick (MA); On-site; USD 55,000 - 70,000; Full time

Job summary

Intuvie in Natick, MA seeks a detail-oriented Purchasing Administrator to support day-to-day purchasing activities, process requisitions and purchase orders, and maintain supplier records for FDA-compliant procure-to-pay processes.

You will coordinate with suppliers, receiving and finance to keep procurement data accurate and in good standing with company policies.

Qualifications

• 1–2 years purchasing or administrative experience with a high school diploma or equivalent.
• Proficiency in MS Office, especially Excel.
• ERP or purchasing system experience is preferred.

Responsibilities

• Review requisitions for approvals and convert them into accurate purchase orders in the ERP system.
• Send purchase orders to suppliers and confirm pricing, quantities and delivery dates.
• Track open orders and shipments, expedite late deliveries, and update requesters on status.
• Coordinate vendor onboarding and offboarding, including required documents and master data.
• Resolve discrepancies between purchase orders, receipts and invoices so vendors are paid on time.
• Monitor indirect supply levels and place replenishment orders to prevent shortages.
• Maintain purchasing documentation per company procedures, FDA requirements and audit needs.

Skills

MS Office

Excel

Attention to detail

Communication

Education

High school diploma or equivalent

Associate degree in business or supply chain management

Tools

ERP system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Purchasing Administrator

Natick, MA, US

4 days ago Requisition ID: 1024

Salary Range: $55,000.00 To $70,000.00 Annually

Position Title: Purchasing Administrator Department: Supply Chain

Reports To: Supply Chain Manager FLSA: Exempt

GENERAL SUMMARY

We are seeking a detail-oriented Purchasing Administrator to support the day-to-day administration of our purchasing activities. You will process requisitions and purchase orders, maintain accurate supplier and purchasing records, and coordinate with suppliers, receiving and finance to keep the procure-to-pay process running smoothly and in compliance with company policies and FDA requirements.

ESSENTIAL JOB FUNCTIONS

• Review requisitions for approvals and convert them into accurate purchase orders in the ERP system.
• Send purchase orders to suppliers and confirm pricing, quantities and delivery dates.
• Track open orders and shipments, expedite late deliveries, and update requesters on status.
• Coordinate vendor onboarding and offboarding, including required documents and master data.
• Resolve discrepancies between purchase orders, receipts and invoices so vendors are paid on time.
• Monitor indirect supply levels and place replenishment orders to prevent shortages.
• Maintain purchasing documentation per company procedures, FDA requirements and audit needs.

OTHER DUTIES AND RESPONSIBILITIES

• Maintain accurate purchasing records and prepare routine reports (e.g., open orders, spend).
• Gather supplier quotes and support the Buyer and Supply Chain Manager with procurement data.
• Other responsibilities when needed

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES

• Strong attention to detail and organizational skills with a high level of accuracy.
• Clear communication skills for working with suppliers and internal teams.
• Proficiency in MS Office, especially Excel; ERP or purchasing system experience is preferred.
• 1-2 years of purchasing or administrative experience with a high school diploma or equivalent; associate degree in business or supply chain management is preferred.
• Experience in a small business or startup environment working with FDA compliance is preferred.