Purchasing Administrator

Romanoff Group of Companies; Charlotte (NC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health Insurance

HSA

Vision Insurance

Dental Insurance

Life Insurance

STD

LTD

Accident Insurance

Critical Illness

401(k)

Employee Stock Ownership Plan

Training and Support

Paid Time Off

Paid Holidays

Advancement Opportunities

Paid Apprenticeship

Educational Reimbursement

Job summary

The Romanoff Group of Companies is seeking a detail‑oriented Purchasing Administrator. You will enter purchase orders in Timberline after the Purchasing Agent drafts them, coordinate with accounts payable and vendors, and help ensure accuracy of orders and invoices.

This role supports a team focused on timely material acquisition and job closings. Ideal candidates bring strong data entry, Excel, and Office skills, plus clear communication and a proactive attitude.

Qualifications

• High School Diploma or equivalent.
• Proficient in Microsoft Office and Bluebeam.
• Sales and/or inventory experience is a plus.
• Preferred data entry experience.
• Experience in electrical construction.
• Excellent written and verbal communication.
• Good interpersonal skills and positive attitude.

Responsibilities

• Enter purchase orders into Timberline after purchasing is written by the Purchasing Agent.
• Collaborate with accounts payable, purchasing agents and vendors to resolve issues.
• Ensure administration procedures are followed professionally.
• Perform data entry for material acquisition and inventory.
• Verify purchase orders against invoices and reconcile discrepancies.
• Support purchasing agents in various tasks as needed.
• Maintain adherence to established procedures and requirements.
• Build relationships with vendors and assist in job closings.

Skills

Data entry

Microsoft Office

Outlook

Excel

Bluebeam

Communication

Interpersonal skills

Education

High School Diploma

Tools

Timberline

Job description

Description

The Romanoff Group of Companies, headquartered in Columbus, Ohio, with offices in eleven markets covering eight states, are a blend of commercial and residential, electrical, heating & cooling, and plumbing companies primarily serving the new housing construction market.

Since our founding in 1982, our growth has been fueled by the pride and craftsmanship of our team, supported by exceptional project management and industry-leading expertise. As a 100% employee-owned company, we are deeply committed to the success of our team. This sense of ownership is reflected in the professionalism, integrity, and dedication we bring to every project — and in the positive impact we strive to make in the communities we serve.

We are actively seeking qualified candidates for the Purchasing Administrator position to join our award-winning team.

Great Reasons to Join:

• 11x Employee Voted Top Workplace
• Highly Competitive Wage
• Excellent Benefits Package (Health/HSA/Vision/Dental/Life/STD/LTD/Accident and Critical Illness)
• $15k Company Paid Life Insurance
• 401(k)
• Employee Stock Ownership Plan (We are 100% employee owned)
• Training and Support
• Paid Time Off and Paid Holidays
• Advancement Opportunities
• Paid Apprenticeship and Educational Reimbursement

Standard Work Schedule:

• Monday - Friday 7:00am - 4:00pm. MUST be willing to be flexible as jobs may change.

Position Summary:

A Purchasing Administrator is responsible to key all purchase orders into Timberline once the Purchasing Agent has written the purchase order. The Purchasing Administrator will collaborate with the accounts payable team, Purchasing Agents, and vendors to research and correct any purchasing errors.

Position Responsibilities:

• Ensure that all administration procedures are followed and executed in a professional manner.
• Perform data entry for all aspects of material acquisition and inventory including:
• Entry of inventory receipts and transfers
• Verification and analysis of Purchase Orders vs. invoices
• Support of purchasing agents in various other aspects.
• Ensure adherence to established procedures and requirements.
• Work in a schedule-driven environment and maintain time management.
• Research and analyze purchase orders to assist in job closings.
• Establish relationships with vendors.
• Additional duties as assigned.

Qualifications:

• Required: High School Diploma or equivalent.
• Proficient computer skills in Microsoft Office (Outlook, Excel, etc.) and Bluebeam.
• Previous sales and/or inventory experience is a plus.
• Preferred experience in data entry.
• Experience in electrical construction.
• Excellent written and verbal communication skills.
• Good interpersonal skills and great attitude is a must.

Physical Demands:

• Must be able to sit at a desk and/or computer for prolonged periods of time.
• Must be able to occasionally lift and/or move up to 25 lbs.

Benefits and Compensation:

We provide a comprehensive package of employee benefits including: Medical, Dental, Vision, Life/AD&D; additional voluntary benefits such as STD, LTD, Critical Illness, Accident Insurance, paid vacation, and holidays; 401(k) and company paid Life Insurance, and we are 100% Employee Owned.

Must be able to pass a pre-employment drug screen and background check.

EEO Statement:

We are proud to be an Equal Opportunity Employer and will provide employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws and prohibit discrimination and/or harassment of any kind.