Purchasing Specialist

Kavaliro; Atlanta (GA); On-site; USD 68,000 - 85,000; Full time

Job summary

Kavaliro is seeking a Purchasing Specialist to advise on HVAC equipment, subcontractors, and construction materials for fabrication shops and projects. The role serves as the primary liaison for key suppliers and supports continuous improvement initiatives in purchasing.

Responsibilities include reviewing quotes, assisting vendor selection, and generating material lists and RFPs for annual buying agreements.

Qualifications

• Bachelor’s degree in Industrial/Mechanical Engineering or Supply Chain/Business Administration.
• 5+ years of procurement experience in a project-based environment.
• Strong MS Office and advanced Excel skills.
• Ability to coordinate with multiple departments and solve problems.
• Detail-oriented with multi-priority management.

Responsibilities

• Review vendor quotes, lead times, and specifications to make buyout recommendations to project teams.
• Advise on vendor selection with Preconstruction and construction teams.
• Provide product alternatives to reduce costs or escalation concerns.
• Create material tracking logs and write POs and subcontracts.
• Escalate performance concerns to vendors and manufacturers and follow up with site visits.

Skills

Procurement

MS Office

Excel

Vendor management

Communication

Education

Bachelor’s degree in Industrial/Mechanical Engineering or Supply Chain/Business Administration

Tools

Smartsheet

Job description

Our client is seeking a Purchasing Specialist for a direct hire opportunity. The Purchasing Specialist will be responsible for advising on buying HVAC equipment, subcontractors, and mechanical and plumbing construction materials for the fabrication shops and construction projects. Serve as the primary liaison and company representative for our key suppliers, ensuring strong and effective partnerships. Assists in the execution of continuous improvement projects relating to purchasing

Pay: $68,000 - $85,000 / annually

JOB RESPONSIBILITIES

• Project Buyout Reviews vendor quotes, quality metrics, lead times, drawings, specifications, preferred partnership agreements, bundling opportunities, and makes buyout recommendations to project teams
• Partners with Preconstruction and construction project teams to advise on vendor selection
• Provides product alternatives to reduce project costs or escalation concerns
• Requests and reviews product submittals and IOMs by comparing them to contract documentation
• Creates material tracking logs and writes material POs and subcontracts.
• Assists project teams with escalating performance concerns to vendors and manufacturers
• Collects feedback from project teams on vendor performance through making site visits and attending project meetings
• Researches and resolves invoice and purchase order discrepancies
• Vendor Engagement Works with the project teams and the legal department to manage vendor and subcontractor terms and conditions
• Creates material lists and sends RFPs annually for buying agreements of construction materials
• Hosts annual performance reviews with key suppliers
• Develops and maintains a good relationship with all supplier partners.
• Bundling & Rebates Collects and reports on preferred partnership agreement spend to the Purchasing Manager
• Identifies opportunities for discounted pricing through bundling multiple jobs together for vendor award
• Analyzes company spend data to identify spend patterns and provide cost savings
• Maintains the equipment and material pricing databases, pricing indices, and escalation tracking databases
• Other Assists with the execution and troubleshooting of process improvement projects
• Creates and reviews Standard Operating Procedures (SOPs) for purchasing department processes as required.
• Performs all job duties within the company's values and operates with integrity
• Performs additional duties as requested
• Actively communicates any issues with the Purchasing Manager

QUALIFICATIONS

• Bachelor's Degree preferred in Industrial Engineering, or Mechanical Engineering or degree in Supply Chain Operations, Logistics, Business Administration, with equivalent experience.
• Solid MS Office (Word, PowerPoint, Excel) and computer skills, looking for advanced Excel skills
• 5+ years of procurement experience, specifically in a project-based or job-specific procurement environment, knowledge of spreadsheets, email, and web-based applications
• Ability to work well with other departments and answer questions that need problem solving
• Computer skills, including PC experience in Windows environments with a working knowledge of spreadsheets, e-mail, and web-based applications
• Able to identify methods of implementation to solve issues and proactively plan to satisfy requirements
• Detail-oriented with demonstrated ability to effectively manage multiple priorities
• Able to interpret construction drawings, specifications, and bill of materials (BOM)
• Effective and professional communication skills
• Effective interpersonal and teamwork skills with internal and external customers
• Ability to access, analyze, and act to resolve daily and ongoing issues
• Ability to initiate process improvements
• Must be self-motivated, team-oriented, and able to respond quickly to changing customer demands
• Ability to use time productively, maximize efficiency, and meet challenging work goals
• Working knowledge of procurement techniques, procedures, policies, accounting, and business contract law
• Ability to take on additional responsibilities as needed, as well as determine and manage priorities with minimal guidance
• Professional appearance and demeanor
• Must have exceptional work ethic and demonstrate the highest standard of conduct and integrity, while upholding company values

PREFERRED REQUIREMENTS

• Familiarity with the mechanical contracting and construction industry
• Knowledge of piping, plumbing, sheet metal materials, and commodities
• Knowledge of HVAC equipment and/or plumbing fixtures
• Knowledge of Smartsheet Construction procurement experience

WORKING CONDITIONS AND PHYSICAL EFFORTS

Work is normally performed in a typical interior/office environment No or very limited exposure to physical risk No or very limited physical effort required Periodic visits to active jobsites and exposure to conditions characteristic of such visits

Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations.