Purchasing Administrative Assistant

R+L Carriers; Wilmington (OH); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Paid Vacation

Employee resorts

Job summary

R+L Carriers is seeking a Purchasing Administrative Assistant in Ohio for a full-time, 8am–5pm role. The position supports fuel invoicing, accounts payable, and purchasing clerical tasks, with a benefits package and paid vacation after 90 days.

Responsibilities include phone coverage, calendar management, MS Office document creation, and maintaining confidential records while supporting Purchasing and AP teams.

Qualifications

• 2+ years providing executive administrative support in a fast-paced corporate setting.
• Proficiency in Microsoft Office Suite.
• Knowledge of Cetaris and Oracle Cloud.

Responsibilities

• Phone coverage - answer and direct all incoming phone calls
• Heavy Calendaring; coordinate meetings
• Create or edit documents using Microsoft Office applications
• Filing, photocopying, typing, sorting mail and ordering supplies
• Provide support on phone coverage and other daily activities for other administrative assistants as needed
• Deal professionally with highly confidential material and information at all times
• Be a proactive and visible role model to other administrative staff
• Escalate issues as needed to ensure timely response
• Consistent display of energy, enthusiasm, optimism, and positive attitude
• Process and reconcile daily fuel invoices, ensuring accuracy, completeness, and timely payment
• Investigate and resolve invoice discrepancies, billing issues, and vendor exceptions while maintaining strong vendor relationships
• Maintain accurate records and reconcile fuel purchases against vendor invoices and supporting documentation
• Collaborate with fuel buyers and suppliers to verify pricing and invoice accuracy
• Maintain organized records and documentation to support audits, compliance requirements, and internal controls
• Provide administrative support to the Purchasing and Accounts Payable departments, assisting with invoice processing, reporting, and other related functions as needed

Skills

Executive administrative support

Microsoft Office Suite

Cetaris

Oracle Cloud

Tools

Cetaris

Oracle Cloud

Job description

Job Description

Purchasing Administrative Assistant, $19 hr

Full-Time, Monday - Friday, 8am - 5pm

Earn 1 week of vacation after 90 days of employment and enjoy an excellent benefits package that includes our very own employee resorts.

Company Culture

R+L Carriers - Women in Trucking

Responsibilities

• Phone coverage - answer and direct all incoming phone calls
• Heavy Calendaring; coordinate meetings
• Create or edit documents using Microsoft Office applications
• Filing, photocopying, typing, sorting mail and ordering supplies
• Provide support on phone coverage and other daily activities for other administrative assistants as needed
• Deal professionally with highly confidential material and information at all times
• Be a proactive and visible role model to other administrative staff
• Escalate issues as needed to ensure timely response
• Consistent display of energy, enthusiasm, optimism, and positive attitude
• Process and reconcile daily fuel invoices, ensuring accuracy, completeness, and timely payment
• Investigate and resolve invoice discrepancies, billing issues, and vendor exceptions while maintaining strong vendor relationships
• Maintain accurate records and reconcile fuel purchases against vendor invoices and supporting documentation
• Collaborate with fuel buyers and suppliers to verify pricing and invoice accuracy
• Maintain organized records and documentation to support audits, compliance requirements, and internal controls
• Provide administrative support to the Purchasing and Accounts Payable departments, assisting with invoice processing, reporting, and other related functions as needed

Basic Qualifications

• 2+ years - providing executive administrative support in a fast-paced corporate setting
• Proficiency in Microsoft Office Suite
• Knowledge of Cetaris and Oracle Cloud

Preferred Qualifications

• Ability to work independently with minimal direction and accept ownership of tasks
• Ability to effectively manage multiple competing priorities and perform all other duties as assigned
• Demonstrate expertise in Microsoft Office to include: Excel, PowerPoint, Outlook, and MS Word
• Must be able to design presentations as well as create them
• Demonstrate accuracy and attention to detail
• Ability to maintain, at all times, the highest level of confidentiality
• Ability to deal with people and situations diplomatically and professionally
• Ability to communicate clearly and effectively both orally and written combined with the ability to work effectively in a team environment
• Highly dependable with ability and willingness to work overtime as required
• Ability to demonstrate flexibility and patience
• Ability to adapt to and initiate change

Benefits

• Medical/Dental/Vision Insurance, 401(k) Retirement Plan with company matching contributions, Paid Vacation & Holidays, and vacation lodging at our exclusive employee resorts in Daytona Beach, FL, Big Bear Lake, CA, Pigeon Forge, TN, and Ocean Isle Beach, NC.

About Us

R+L Carriers is a family owned, privately held transportation company founded in 1965. Our business caters to the transportation and distribution industry and is designed to provide customers with superior service through efficient administration and innovative thinking. The Company prides itself in treating our employees and customers with respect and honesty. We believe each employee contributes directly to the Company’s growth and success. There are many other transportation companies capable of picking up and delivering freight. However, we believed our customers select us because of the efforts of our employees.

R+L Carriers Shared Services, LLC (“R+L Carriers”) and its subsidiary companies will provide equal employment opportunities to all applicants without regard to an applicant’s race, color, religion, sex, sexual orientation, gender, gender identity or expression, genetic information, national origin, age, veteran status, disability, or any other status protected by federal or state law. R+L Carriers will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested. When completing this application, you may exclude information that would disclose or otherwise reference your race, religion, age, sex, genetic, veteran status, disability or any other status protected by federal or state law. This application is considered current for ninety (90) days only. At the end of this period, if you are still interested in employment, it will be necessary for you to reapply by completing a new application.